Job summary
12 month Fixed Term or Secondment
An exciting opportunity has arisen for a highly motivated and proactive individual to contribute to the co-ordination of the care provided to cancer patients.
Our cancer pathway team keeps track of all the suspected and diagnosed cancer patients making sure they are seen and treated as soon as possible and within national cancer waiting time targets. We support the weekly multi-disciplinary team meetings and as an integral member of these teams you will be involved in managing the pathway accurately in the preparation and collation of clinical information as well as the meticulous capture of cancer data for national clinical audits. Previous experience is not essential as training will be provided.
You will need to be a good communicator as you will be dealing with clinical and administrative teams both within and across other Trusts.
You will be joining at an exciting time as we continue to expand and improve our Cancer waiting times for Patients. We are looking for someone who is passionate about supporting Service improvement to ensure the best possible care is delivered to our patients
Main duties of the job
The Data Administrator will be an integral part of the Cancer Pathway team.
The post holder will be expected to work closely with all members of the admin and clinical teams.
The post holder will be involved in all aspects of data co-ordination and supporting the MDT team throughout the Cancer Pathway and be responsible for data input to an integral part of the target data collation required for National submission and responsible for liaising with internal and external teams to collaborate data to produce reports.
The work requires initiative, accuracy and attention to detail as well as encompassing statistical skills and the ability to create, extract and interpret appropriate data, formulae and calculations and present in an appropriate narrative and format.
The role is to support the delivery of faster and earlier diagnosis of Cancer and to improve patient experience. The post will support non-specific symptoms which could indicate cancer; as well as for a cohort of patients with site-specific symptoms who are currently served by a Suspected Cancer Pathway.
The post holder must be able to communicate sensitively and effectively with a wide range of people including other colleagues, medical and nursing staff, other outside agencies and other departments throughout the Trust.
About us
Working for your organisation
Our Vision is to be a first-class provider of sustainable healthcare services, delivering the best possible care for our patients; and being a great place to work for our people. Our Proud to CARE philosophy supports this vision - and we all play a part in achieving it, by living up to the values we promise to our patients and each other. As members of staff we will always:
COMPASSION- treating everyone with kindness - welcoming diversity and inclusion, considering individual needs; and challenging inappropriate behaviours outside of our values
AMBITION- Aspiring to be the best - reaching high standards, providing exceptional care and services; and achieving measurable improvements in people's health and wellbeing
RESPECT- Valuing and appreciating everyone - listening, learning and acting on their experiences, being open and honest; and recognising that working with others brings benefits
ENCOURAGEMENT-Opportunities for all - supporting education and development, helping people to bring their improvement ideas to life and speak-up; and getting everyone involved in our future
Job description
Job responsibilities
- To monitor and amend the quality and accuracy of data recorded onto the Infoflex Cancer Management system and other hospital systems.
- To be responsible for inputting and maintaining a robust data collection system to provide clinical and Cancer waiting times information and to produce reports as required.
- To Maintain knowledge of Cancer data standards and ensure that the most efficient and effective method of data collection is used for the Trusts information systems whilst adhering to both national and Trust standards via data and system analysis.
- To support the management of the Cancer diagnostic journey ensuing that all patients are treated within targets dates and ensuring effective communication with managers to identify potential treatment delays in line with the NHS cancer plan, supporting data coordination to provide service and performance information to relevant teams to direct operational and improvement work.
- Involvement in patient pathway data collation and analysis and organising and planning meetings with the Cancer and BI Teams to review and action any requirements.
- Improve the consistency and accuracy of data inputting; required to utilise statistical skills to produce and understand formulae including pivot tables and data calculations and extract data from such to present both internally and externally.
- Run the monthly RDC return ensuring all patients have correct and accurate data.
- Produce regular and ad-hoc RDC data reports from The Infoflex Cancer Management system when required.
- Manage and prioritise own workload, activities and tasks with freedom to act and work independently.
- Develop own skills and Knowledge and provide information to others to help their development.
- Maintain an accurate, up to date log of the RDC data spreadsheet.
- To Maintain knowledge of Cancer data standards and ensure that the most efficient and effective method of data collection is used for the Trusts information systems whilst adhering to both national and Trust standards.
- Undertakes and supports audits necessary to your work.
- Liaise with relevant staff to resolve any pathway delays.
- Where necessary, escalate Cancer Data issues to the line Manager and Divisional Management Teams if needed.
- To support decisions regarding policies and SOPs.
- Responsible for liaising with internal and external teams to collaborate data to produce National reports and submissions.
Job description
Job responsibilities
- To monitor and amend the quality and accuracy of data recorded onto the Infoflex Cancer Management system and other hospital systems.
- To be responsible for inputting and maintaining a robust data collection system to provide clinical and Cancer waiting times information and to produce reports as required.
- To Maintain knowledge of Cancer data standards and ensure that the most efficient and effective method of data collection is used for the Trusts information systems whilst adhering to both national and Trust standards via data and system analysis.
- To support the management of the Cancer diagnostic journey ensuing that all patients are treated within targets dates and ensuring effective communication with managers to identify potential treatment delays in line with the NHS cancer plan, supporting data coordination to provide service and performance information to relevant teams to direct operational and improvement work.
- Involvement in patient pathway data collation and analysis and organising and planning meetings with the Cancer and BI Teams to review and action any requirements.
- Improve the consistency and accuracy of data inputting; required to utilise statistical skills to produce and understand formulae including pivot tables and data calculations and extract data from such to present both internally and externally.
- Run the monthly RDC return ensuring all patients have correct and accurate data.
- Produce regular and ad-hoc RDC data reports from The Infoflex Cancer Management system when required.
- Manage and prioritise own workload, activities and tasks with freedom to act and work independently.
- Develop own skills and Knowledge and provide information to others to help their development.
- Maintain an accurate, up to date log of the RDC data spreadsheet.
- To Maintain knowledge of Cancer data standards and ensure that the most efficient and effective method of data collection is used for the Trusts information systems whilst adhering to both national and Trust standards.
- Undertakes and supports audits necessary to your work.
- Liaise with relevant staff to resolve any pathway delays.
- Where necessary, escalate Cancer Data issues to the line Manager and Divisional Management Teams if needed.
- To support decisions regarding policies and SOPs.
- Responsible for liaising with internal and external teams to collaborate data to produce National reports and submissions.
Person Specification
Qualifications and Training
Essential
- Good General Education with GCSE level English and Mathematics (level C or equivalent)
- Evidence of training or skills with 'universal' IT tools such as Microsoft Word, spreadsheets and databases, email software etc
- NVQ level 3 or equivalent experience
Desirable
- Any other qualification certifying competence in role relevant skills such as team working, challenging communication etc
Experience
Essential
- Experience of operating IT systems including Microsoft Office, Emails and other dedicated software
- Previous experience of working in the NHS
- Experience of data input, data analysis and interpretation
- Ability to prioritise and work under pressure
- Knowledge of issues of working with confidential information and understanding of need for confidentiality
- Experience of inputting accurate and timely data into computer systems
- Collaboration and organisation of partners and required meetings
Desirable
- Understanding of Cancer targets and associated rules
- Ability to interpret and understand patient pathways
- Knowledge of healthcare administrative systems and processes, Waiting List/ Outpatient experience
- Previous NHS experience- minimum one year
Skills and Knowledge
Essential
- Communicate effectively with colleagues at all levels and disciplines
- Ability to prioritise workload and work to deadlines
- Management of time effectively and display initiative
- Ability to work on own initiative sometimes working under pressure and without direct supervision
- Ability to make decisions but is aware when to seek advice
- Ability to record and/or pass on accurate information
- Strong attention to detail and accuracy
- Awareness and understanding of patient/ customer confidentiality
- Able to train and motivate others
Desirable
- Familiar with Medical Terminology
- Knowledge of Information Governance/ Data Protection Act
- Awareness of Caldicott
- Knowledge of Health Records Systems
- Knowledge of Cancer Waitings Times/ Cancer Outcomes and Services Data (COSD)
- Knowledge of infoflex
Personal Attributes
Essential
- Confident and self-motivated
- Respectful of colleagues, worthy of trust and able to win trust of others
- Recognise own role and works effectively as part of a team; ability to work in collaboration taking roles appropriate to the situation (headship, followship, nurture, side-by-side etc)
- Willing to take appropriate and managed risks and demonstrate tenacity
- Works well in a well organised manner
- Willingness to be flexible around both tasks and working hours
- Excellent inter-personal and communication skills, empathetic and compassionate especially to the most vunerable
- Always has a professional attitude and appearance
- Meticulous approach to accuracy and detail
- Good time manangement/ organisational skills
- Ability to prioritise and manage own workload to competing deadlines
Desirable
- Able to move between big-picture and detail modes to both create and realise vision
- Able to weigh up hard and soft factors, demonstrate situational awareness and be able to choose the decision making frame appropriate to the situation
Demonstrates Trust Values
Essential
- Compassion, Ambition, Respect, Encouragement
- Proud to CARE
Person Specification
Qualifications and Training
Essential
- Good General Education with GCSE level English and Mathematics (level C or equivalent)
- Evidence of training or skills with 'universal' IT tools such as Microsoft Word, spreadsheets and databases, email software etc
- NVQ level 3 or equivalent experience
Desirable
- Any other qualification certifying competence in role relevant skills such as team working, challenging communication etc
Experience
Essential
- Experience of operating IT systems including Microsoft Office, Emails and other dedicated software
- Previous experience of working in the NHS
- Experience of data input, data analysis and interpretation
- Ability to prioritise and work under pressure
- Knowledge of issues of working with confidential information and understanding of need for confidentiality
- Experience of inputting accurate and timely data into computer systems
- Collaboration and organisation of partners and required meetings
Desirable
- Understanding of Cancer targets and associated rules
- Ability to interpret and understand patient pathways
- Knowledge of healthcare administrative systems and processes, Waiting List/ Outpatient experience
- Previous NHS experience- minimum one year
Skills and Knowledge
Essential
- Communicate effectively with colleagues at all levels and disciplines
- Ability to prioritise workload and work to deadlines
- Management of time effectively and display initiative
- Ability to work on own initiative sometimes working under pressure and without direct supervision
- Ability to make decisions but is aware when to seek advice
- Ability to record and/or pass on accurate information
- Strong attention to detail and accuracy
- Awareness and understanding of patient/ customer confidentiality
- Able to train and motivate others
Desirable
- Familiar with Medical Terminology
- Knowledge of Information Governance/ Data Protection Act
- Awareness of Caldicott
- Knowledge of Health Records Systems
- Knowledge of Cancer Waitings Times/ Cancer Outcomes and Services Data (COSD)
- Knowledge of infoflex
Personal Attributes
Essential
- Confident and self-motivated
- Respectful of colleagues, worthy of trust and able to win trust of others
- Recognise own role and works effectively as part of a team; ability to work in collaboration taking roles appropriate to the situation (headship, followship, nurture, side-by-side etc)
- Willing to take appropriate and managed risks and demonstrate tenacity
- Works well in a well organised manner
- Willingness to be flexible around both tasks and working hours
- Excellent inter-personal and communication skills, empathetic and compassionate especially to the most vunerable
- Always has a professional attitude and appearance
- Meticulous approach to accuracy and detail
- Good time manangement/ organisational skills
- Ability to prioritise and manage own workload to competing deadlines
Desirable
- Able to move between big-picture and detail modes to both create and realise vision
- Able to weigh up hard and soft factors, demonstrate situational awareness and be able to choose the decision making frame appropriate to the situation
Demonstrates Trust Values
Essential
- Compassion, Ambition, Respect, Encouragement
- Proud to CARE
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
