The Rotherham NHS Foundation Trust

Pharmacy Procurement & Invoicing Clerical Officer

The closing date is 26 January 2026

Job summary

Full time, permanent position

Were looking for a meticulous and proactive Pharmacy Procurement & Invoicing Clerical Officer to help keep medicines flowing safely and efficiently across our hospital. You will play a key role in ordering, receipting and invoice processing for pharmacy purchases circa £17m per annum, ensuring value for money and timely payments in line with Public Sector Payments Policy and Trust Standing Financial Instructions.

You will be part of a supportive pharmacy team contributing directly to patient care by ensuring critical medicines are available, quality assured and cost effective. The role offers exposure to end to end medicines procurement, supplier management, finance collaboration, audit and continuous service improvement within a modern NHS environment.

Main duties of the job

Monitor stock levels and place orders to maintain adequate drug holdings chase overdue orders and liaise directly with manufacturers and suppliers

Process and match delivery notes and invoices accurately, resolving receipt/stock discrepancies by analysing transactions, purchase histories and order details.

Ensure noncontract items are sourced at best price and quickest lead time

Obtain and process credit notes

Maintain manual and system ledgers as required.

Pass manufacturer and wholesaler invoices promptly for payment, helping the Trust achieve 30 day payment targets and settlement discounts.

Audit documentation, uphold security procedures, and keep filing up to date for audit purposes.

Liaise with Finance, Pharmacy IT Services, ATOs Stores & Distribution, senior managers and clinical staff to resolve queries and keep operations running smoothly.

Input high volumes of drug invoices including Homecare into the pharmacy system JAC and log contract changes with high accuracy.

Provide day to day guidance, supervise pharmacy assistants working in procurement/distribution, and assist with training for rotating staff

Maintain confidentiality - commercial, patient and staff - and support urgent sourcing of medicines for named patients when required.

About us

The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham

As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overall

But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making

All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 and band 3 roles are no longer eligible for sponsorship.

Date posted

16 January 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year Pro rata, per annum

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9165-25-12-066

Job locations

The Rotherham Nhs Foundation Trust

Moorgate Road

Rotherham

South Yorkshire

S602UD

Job description

Job responsibilities

Please see attached the job description and person specification for the full details about the role and the responsibilities.

Job description

Job responsibilities

Please see attached the job description and person specification for the full details about the role and the responsibilities.

Person Specification

Skills & Abilities

Essential

High level of keyboard skills
Good interpersonal skills and be able to communicate effectively with professional colleagues at all times
Self-motivated
Ability to work independently and as a team member
Ability to prioritise workload;
Good organisational skills
Work to deadlines

Experience

Essential

Working in a busy office with a financial/Purchasing background

Qualifications

Essential

BteC in Business and Finance or the ability to demonstrate an equivalent level of experience within your supporting information
CIPS or equivalent experience

Desirable

ECDL
NVQ 2 Customer satisfaction or similar

Knowledge

Essential

IT Literate
Understanding the demands/workload of the pharmacy
To maintain own personal knowledge base, remaining up to date with current issues and undergoing training where appropriate

Person Specification

Skills & Abilities

Essential

High level of keyboard skills
Good interpersonal skills and be able to communicate effectively with professional colleagues at all times
Self-motivated
Ability to work independently and as a team member
Ability to prioritise workload;
Good organisational skills
Work to deadlines

Experience

Essential

Working in a busy office with a financial/Purchasing background

Qualifications

Essential

BteC in Business and Finance or the ability to demonstrate an equivalent level of experience within your supporting information
CIPS or equivalent experience

Desirable

ECDL
NVQ 2 Customer satisfaction or similar

Knowledge

Essential

IT Literate
Understanding the demands/workload of the pharmacy
To maintain own personal knowledge base, remaining up to date with current issues and undergoing training where appropriate

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.