The Rotherham NHS Foundation Trust

Information Governance Admin Assistant

The closing date is 07 August 2025

Job summary

An exciting opportunity has arisen for a Band 2 Information Governance Admin Assistant to join the Information Governance Team at Rotherham NHS Foundation Trust (TRFT).

We are seeking a proactive, passionate, collaborative and detail-oriented individual, to provide administrative support to our dedicated and hardworking Information Governance Team.

Working in this small but well-respected team, you will quickly learn about how important Information Governance is, when it comes to service user confidentiality and safety.

Main duties of the job

The core duties of the post holder are to provide administrative support to the wider Information Governance team in relation to the IG work programme and assist with ensuring compliance with the requirements of the Data Security and Protection Toolkit and other national standards, guidance and legislation.

You will assist in the processing of Freedom of Information requests by following a fully documented system, processing all new requests and maintaining the FOI Tracker system, as well as maintaining several email inboxes.

The role will also touch on administrative duties relating to Caldicott and the maintenance of the Caldicott inbox.

Please see the detailed job description and person specification which gives full details of the role and the skills we are looking for

About us

The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham

As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overall

But don't just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making

All of our colleagues are key to our journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility. Check if you need a UK visa - GOV.UK (www.gov.uk) band 2 and entry level band 3 roles are no longer eligible for sponsorship.

Date posted

28 July 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,169 a year Per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9165-25-06-065

Job locations

Rotherham Nhs Foundation Trust

120 Moorgate Road

Rotherham

South Yorkshire

S60 2TY

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for full details of the role and responsibilities.

Job description

Job responsibilities

Please see the attached Job Description and Person Specification for full details of the role and responsibilities.

Person Specification

Knowledge

Essential

Knowledge of and willingness to display confidentiality
Computer literate and numerate to be able to create spread sheets, presentations, written reports, minutes, action logs and other documents without support.

Qualifications

Essential

Good standard of general education to GCSE level (or equivalent) to include GCSE in English and Maths at Grade C/4 or above
Fully conversant with Microsoft Office

Desirable

A Level qualification

Experience

Essential

Keyboard/Word Processing experience
Microsoft Office software experience
Work experience (paid or voluntary)
Excellent organisational skills, able to plan and manage a sometimes demanding workload with competing priorities and short timescales
Excellent time management skills with the ability to re-prioritise

Person Specification

Knowledge

Essential

Knowledge of and willingness to display confidentiality
Computer literate and numerate to be able to create spread sheets, presentations, written reports, minutes, action logs and other documents without support.

Qualifications

Essential

Good standard of general education to GCSE level (or equivalent) to include GCSE in English and Maths at Grade C/4 or above
Fully conversant with Microsoft Office

Desirable

A Level qualification

Experience

Essential

Keyboard/Word Processing experience
Microsoft Office software experience
Work experience (paid or voluntary)
Excellent organisational skills, able to plan and manage a sometimes demanding workload with competing priorities and short timescales
Excellent time management skills with the ability to re-prioritise