Nottingham University Hospitals NHS Trusts

Receptionist Adult Critical Care

The closing date is 16 March 2026

Job summary

We are looking to recruit to a receptionist post for 34.5 hours a week for six months to join our reception team on Adult Critical Care. This post will mainly be based at QMC Campus on AICU but there is an expectation that all our reception staff will work on either campus and any of the three units as required.

The role is important for the smooth running of the Adult Critical Care unit. Whilst working under the direction of the ward sister and supporting a multi-disciplinary team with receptionist duties, you will be expected to show initiative and communicate well, both in writing and verbally. The post holder does require computer literacy and full training to use the hospital systems will be given.

This post will be closed early if sufficient applications have been made.

Main duties of the job

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

A receptionist is required to complete the team. The post involves shift work working as part of a 7-day rota (which includes Bank Holidays).

We expect you to be caring, enthusiastic and well motivated. You'll need to demonstrate effective written and verbal communication skills. You'll also manage to demonstrate behaviours consistent with the Trust's values.

About us

With over 19,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.

Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

We particularly welcome applications from people who identify as Black, Asian and Minority Ethnic, or Disabled, as we are striving to be better represented at NUH.

Date posted

06 March 2026

Pay scheme

Agenda for change

Band

Band 2

Salary

£24,465 a year pa pro rata

Contract

Fixed term

Duration

6 months

Working pattern

Part-time

Reference number

164-7816785

Job locations

QMC & City Hospitals

Nottingham

NG7 2UH

Job description

Job responsibilities

KEY JOB RESPONSIBILITIES

Patient Records

Demonstrate knowledge of computerised patient administrative systems.

Complete necessary documentation and input data on PAS for admissions, transfers, deaths and discharges of patients, including updating patient information as

Check unit bed state and record all patient activity.

Check that appropriate consultant has been allocated to each patient and appropriately, track case notes, ensuring patient movements, transfers or discharges are recorded appropriately, liaising with Admissions to ensure that data is correct.

Log on to NHS Strategic Tracing Service to accurately trace details of patients general practitioners, dates of birth and other information where this information is not known, incomplete or inaccurate.

Regularly file results slips, investigation reports and nursing documentation in case notes, maintaining patient confidentiality at all times. Ensure that all loose papers, including history sheets, investigation reports etc. have been appropriately secured and filed.

Communicate with GP surgeries to provide details of admissions and deaths when necessary.

Organise and apply necessary documentation relative to patients deaths and despatch to appropriate locations.

Monitor PAS system several times a day for all patients test results and record these in patients results charts.

Liaise with medical secretaries, theatre staff and shift charge to co-ordinate booking and/or cancellation of elective patients and record resultant admission or cancellation details.

Photocopy medical notes for discharges to other hospitals, where appropriate.

Collate & return case notes and X-rays to file as and when required.

Maintain stock of medical and nursing documentation and general stationery order new supplies or photocopy templates as necessary.

See attached Job description and person specifications for full details.