Job summary
This is a new role following a move to using NHS Shared Business Services (SBS). The role requires a dynamic individual to be able to lead, develop and manage a small team who will act as the interface between SBS and finance and procurement system users and wider stakeholders within the Trust.
We are seeking someone who will bring energy and enthusiasm to the role, with the ability to help lead the team to develop a learning culture. This position will suit someone who is proactive, resilient and driven to succeed, with a real commitment to helping the Trust get the most from our relationship with our shared service provider.
In return we offer great opportunities to become part of a caring organisation where passion and commitment forms part of our vision to provide high quality care to patients and services to our customers.
We are passionate about delivering a great finance service and continuous improvement. We wish to add like-minded individuals to our team, in order to develop our business in a time of significant opportunity.
Main duties of the job
This post reports to the Assistant Director of Finance for Financial Services.
The post-holder will manage a multi-disciplinary team who facilitate the processing of finance and procurement transactions through the NHS SBS system and service, acting as the key point of contact between the Trust and NHS SBS.
The services involved include:
o Procure-to-pay services, including transactional procurement and payment for goods and serviceso Order-to-cash services, including invoicing and receipts and collection of incomeo VAT and Tax management and complianceo Financial Systems Masterfile maintenanceo Contract management
As part of supporting the smooth running of the contract this role will ensure that the in-house Financial Services team develop and maintain an expert knowledge and understanding of the processes involved.
About us
Nottingham University Hospitals (NUH) is one of the biggest and busiest NHS Trusts in the country. With over 20,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We have a budget of over £1.7 Billion, 90 wards and 1,700 beds across three main sites: QMC, City Hospital and Ropewalk House. We deliver district general services to 2.5m residents of Nottingham, Nottinghamshire and its surrounding communities. Our specialist services allows us to deliver care to 4.5m people from across the East Midlands and nationally for some specialist services.
Job description
Job responsibilities
The primary focus of the role is to ensure effective operation and management of outsourced services, and management of financial interfaces between the Trust and NHS SBS. These include:
Transactional procurement, accounts payable and supplier management and administration
Invoicing customers, managing and monitoring receipts and debt management
Managing the Trusts VAT and Taxation responsibilities
This role will manage the Trusts in-house team and ensure that a high-quality service is provided to internal and external stakeholders. This includes:
Ensuring governance arrangements and Standing Financial Instructions (SFIs) are effectively complied with and reported, including losses and special payments.
Implementing and improving Key Performance Indicators (KPIs) and reporting on Care Group, Corporate and Trust-wide performance against these. This will include but is not limited to the Better Payments Practice Code and compliance with the Trust's No PO, No Pay Policy.
Assisting the Financial Services team in responding to Internal and External Audit reports and with implementing agreed recommendations.
Management of standing data and processes for updating this, including records of financial delegation, user access creation, amendment and termination, supplier and customer records, and chart of accounts code values and hierarchy.
Provide support and ongoing training to internal budget holders to ensure seamless processes between the Trust and NHS SBS
Solving problems efficiently and effectively through deployment of resources to ensure the benefits of the partnership with NHS SBS are realised
The post-holder will support benchmarking and other related exercises and will deputise for the Assistant Director of Finance (Financial Services) and provide cover for the Financial Controller role as needed. This post forms part of the management team for Financial Services and the post-holder will support Divisional priorities as part of that team.
This list is not exhaustive, and the post-holder will be expected to undertake any relevant tasks as directed by the Assistant Director of Finance Financial Services.
Job description
Job responsibilities
The primary focus of the role is to ensure effective operation and management of outsourced services, and management of financial interfaces between the Trust and NHS SBS. These include:
Transactional procurement, accounts payable and supplier management and administration
Invoicing customers, managing and monitoring receipts and debt management
Managing the Trusts VAT and Taxation responsibilities
This role will manage the Trusts in-house team and ensure that a high-quality service is provided to internal and external stakeholders. This includes:
Ensuring governance arrangements and Standing Financial Instructions (SFIs) are effectively complied with and reported, including losses and special payments.
Implementing and improving Key Performance Indicators (KPIs) and reporting on Care Group, Corporate and Trust-wide performance against these. This will include but is not limited to the Better Payments Practice Code and compliance with the Trust's No PO, No Pay Policy.
Assisting the Financial Services team in responding to Internal and External Audit reports and with implementing agreed recommendations.
Management of standing data and processes for updating this, including records of financial delegation, user access creation, amendment and termination, supplier and customer records, and chart of accounts code values and hierarchy.
Provide support and ongoing training to internal budget holders to ensure seamless processes between the Trust and NHS SBS
Solving problems efficiently and effectively through deployment of resources to ensure the benefits of the partnership with NHS SBS are realised
The post-holder will support benchmarking and other related exercises and will deputise for the Assistant Director of Finance (Financial Services) and provide cover for the Financial Controller role as needed. This post forms part of the management team for Financial Services and the post-holder will support Divisional priorities as part of that team.
This list is not exhaustive, and the post-holder will be expected to undertake any relevant tasks as directed by the Assistant Director of Finance Financial Services.
Person Specification
Training & Qualifications
Essential
- CCAB Qualified Accountant with 1-2 Years post-qualification experience, or suitable equivalent experience in similar environment with significant proven experience.
- Degree or equivalent CPD at professional/Senior personal development
- Evidence of ongoing CPD training and development
Desirable
- CIPS or equivalent procurement qualification
- Training in leadership and / or coaching
- Training in using ERP systems or similar
Experience
Essential
- Experience of providing financial services in a large organisation, and in particular use of best practice processes and systems
- Experience of managing, training, coaching and developing staff.
- Experience of using KPIs to manage and improve performance
Desirable
- Experienced in the use of Oracle R12 / Cloud or similar ERP system
- Experience of / responsibility for contract management in similar context
Communication
Essential
- and Relationship Skills Able to inspire confidence and develop effective working relationships with finance, procurement, clinical and non-finance colleagues, including those at a senior level.
- Excellent team leadership and facilitation skills - evidence of emotional intelligence
Desirable
- Management / leadership training, evidence of familiarity with relevant models and practice.
Analytical and Judgement skills
Essential
- Problem solving skills and ability to respond to sudden unexpected demands.
- Ability to analyse complex facts and situations and develop a range of options
- Takes decisions on difficult issues where there may be several courses of action.
- Ability to identify variances and investigate to ensure that all appropriate actions are undertaken independently or with minimal supervision.
Desirable
- Strategic thinking - ability to anticipate and resolve problems before they arise.
Planning & Organisation Skills
Essential
- Able to prioritise own work effectively and be able to direct activities of others.
- Experience of managing and motivating a team and reviewing performance of the individuals.
- Able to use initiative to decide relevant actions and make recommendations to Manager / Stakeholders, with the aim of improving deliverables and compliance to policies.
- Ability to make decisions autonomously, when required, on difficult issues, working to tight and often changing timescales
Other Requirements
Essential
- High standard of skill with Microsoft Office, in particular Excel.
- Experienced and competent in the use of Enterprise Resource Planning systems / equivalent
Desirable
- Experienced and competent in the use of Oracle financials
Person Specification
Training & Qualifications
Essential
- CCAB Qualified Accountant with 1-2 Years post-qualification experience, or suitable equivalent experience in similar environment with significant proven experience.
- Degree or equivalent CPD at professional/Senior personal development
- Evidence of ongoing CPD training and development
Desirable
- CIPS or equivalent procurement qualification
- Training in leadership and / or coaching
- Training in using ERP systems or similar
Experience
Essential
- Experience of providing financial services in a large organisation, and in particular use of best practice processes and systems
- Experience of managing, training, coaching and developing staff.
- Experience of using KPIs to manage and improve performance
Desirable
- Experienced in the use of Oracle R12 / Cloud or similar ERP system
- Experience of / responsibility for contract management in similar context
Communication
Essential
- and Relationship Skills Able to inspire confidence and develop effective working relationships with finance, procurement, clinical and non-finance colleagues, including those at a senior level.
- Excellent team leadership and facilitation skills - evidence of emotional intelligence
Desirable
- Management / leadership training, evidence of familiarity with relevant models and practice.
Analytical and Judgement skills
Essential
- Problem solving skills and ability to respond to sudden unexpected demands.
- Ability to analyse complex facts and situations and develop a range of options
- Takes decisions on difficult issues where there may be several courses of action.
- Ability to identify variances and investigate to ensure that all appropriate actions are undertaken independently or with minimal supervision.
Desirable
- Strategic thinking - ability to anticipate and resolve problems before they arise.
Planning & Organisation Skills
Essential
- Able to prioritise own work effectively and be able to direct activities of others.
- Experience of managing and motivating a team and reviewing performance of the individuals.
- Able to use initiative to decide relevant actions and make recommendations to Manager / Stakeholders, with the aim of improving deliverables and compliance to policies.
- Ability to make decisions autonomously, when required, on difficult issues, working to tight and often changing timescales
Other Requirements
Essential
- High standard of skill with Microsoft Office, in particular Excel.
- Experienced and competent in the use of Enterprise Resource Planning systems / equivalent
Desirable
- Experienced and competent in the use of Oracle financials
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Employer details
Employer name
Nottingham University Hospitals NHS Trusts
Address
Nottingham University Hospitals NHS Trust - City Campus
Hucknall Road
Nottingham
NG5 1PB
Employer's website
https://www.nuh.nhs.uk/ (Opens in a new tab)