Nottingham University Hospitals NHS Trusts

Resident Doctor Co-ordinator

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Job summary

We are pleased to advertise for the position of Resident Doctor Co-ordinator. One role is offered on a secondment or fixed term basis for 12 months.

The main duties of the role are described below and full training will be given. This is a fast paced role, with plenty of multitasking and variety. You will be an integral part of ensuring we have the right number of resident doctors in the right place at the right time.

If you are keen to undertake an administrative and customer centred role where you make a real difference to patient care, then we would love to hear from you.

The role is a mix of home working and onsite (either QMC or City depending on the rotas you will be looking after). Whilst you train, you will need to be onsite to ensure this process runs smoothly. We run a hot desking system within our department and you would be expected to be on site at least twice a week.

Main duties of the job

In addition to the below summaryplease familiarise yourself with full Job Description and Person Specification documents attached to this advert.

Provide administrative support to the Resident Doctor workforce, including the population and circulation of rotas, processing of leave requests and organisation of cover in the event of sickness / vacancies.

Close working with colleagues in Medical Workforce and with medical staff in the Division.

Make sure that the working hours of the doctors are in line with their terms and conditions of employment at all times.

Booking locum cover in the event of vacancies/absence, including liaising with our agency.

Ensuring we provide excellent customer service.

About us

The Medical Workforce team sits within the Human Resources function at NUH. Our team includes the Medical Bank, the central absence reporting function, residentdoctor co-ordinators, appraisal and revalidation management and much more.

This role would suit someone who enjoys attention to detail, works off their own initiative and is assertive. We are a friendly, flexible and supportive team.

Date posted

13 February 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Secondment

Working pattern

Full-time

Reference number

164-6982156

Job locations

City or QMC

Hucknall Road

Nottingham

NG7 2UH

Job description

Job responsibilities

Maintain an up to date contact list for all doctors working in the specialty / specialties including preferred e-mail address and contact number(s) ensuring compliance with all information governance requirements.

Act as the focal point for resident doctors to request, authorise and record annual, study and sick leave in accordance with Trust policies and procedures.

Ensure all doctors are able to take the annual and study leave that they are entitled to without compromising safe staffing levels.

Where resident doctors want to swap shifts in order to take leave, provide assistance and support and ensure that both doctors are still compliant before the swap is agreed / authorised.

Build and populate rotas which ensure minimum staffing at all times and an appropriate skill mix

Liaise with consultants and specialty management to ensure any changes to bed numbers, demand, patient acuity and / or complexity are reflected in agreed minimum staffing levels for each clinical area

Ensure rotas are cost efficient and compliant with all current requirements e.g. New Deal, EWTD, Resident Doctors contract and represent best possible work-life balance for doctors.

Build rotas for part time doctors who provide an appropriate balance between the doctors educational / personal needs and the needs of the service.

Ensure that rotas are published to doctors and intranet pages to meet the deadlines as per Resident Doctor Contract.

Working closely with colleagues in Medical Workforce and Recruitment, create and populate work schedules for trainees, ensuring that rotas and work schedules are sent to Recruitment colleagues /Lead Employers in line with the Terms and Condition of the Resident Doctor Contract.

Ensure live rotas are an accurate reflection of current available staff, ensuring any changes to rotas are promptly and reliably communicated to all key staff in the specialty (trainees and consultants) and H24. Liaise with H24 to discuss urgent shortfalls in staffing.

Identify upcoming gaps in plenty of time to allow cover to be found, ensuring that all key stakeholders are aware of vacant shifts and the status of plans to fill these.

Assist and support new starters as required for example arranging shadowing for doctors who have no previous UK experience and advise on study and annual leave etc.

Assist in the planning, organisation and deliveryspecialty induction as required.

Develop and maintain a good working knowledge and understanding of the 2016 Ressident Doctors Terms and Conditions.

Provide basic advice on Trust HR policies and procedures including supplying appropriate paperwork to doctors as required and signposting to more detailed advice as required.