Job summary
To facilitate accurate data collection for clinical trials onto remote data entry system, into pre-formatted clinical report forms and a wider range of inputs.
The post holder will receive and check documentation, reports, patient information, processing appropriately, within departmental guidelines, including entering information on to the appropriate IT system, and retrieve information as and when required.
To provide appropriate support to the administrative and clerical team within the Clinical Research Team. Having a responsibility for the data collection for Hepatology and Gastroenterology research; which will vary according to each specific portfolio. and to play an active role in the research activities.
To work with the Clinical Research Team to assist in the delivery of high quality research.
In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.
Main duties of the job
To act in a professional manner at all times when dealing with patients, relatives and representatives from both within and outside of the Trust.
To help with telephone enquiries, when appropriate, from staff, patients and relatives and other outside agencies (eg. Pharmaceutical companies), ensuring that appropriate personnel are informed in order for action to be taken.
To help with telephone enquiries, when appropriate, from staff, patients and relatives and other outside agencies (eg. Pharmaceutical companies), ensuring that appropriate personnel are informed in order for action to be taken.
In addition to the below summary you need to familiarise yourself with full job description and person specification documents attached to this advert.
To liaise with and assist in organising for visits from trial monitors, including obtaining patient records, scan results etc. in liaison with Clinical Research Assistants/other Team Members.
To have a good knowledge of all clinical trials taking place in the unit, both those to which patients are currently being recruited (open) and those, which are no longer recruiting patients (closed).
To collect patient data from medical and nursing records and perform accurate completion of case reports forms working to ICH GCP and research governance guidelines.
To undertake general office work and any other appropriate duties assigned by the Team Manager
About us
Nottingham University Hospitals NHS Trust provides services to over 2.5 million residents of Nottingham and its surrounding communities and specialist services to 3 to 4 million patients. Operating over 3 sites, we have an annual income of £824 million, 1,700 beds and 14,000 employees. We also have an ambition to be recognised as the country's best teaching Trust; internationally distinguished in a range of services.
The Research & Innovation Department at NUH is one of the focal points for clinical research in Nottingham and the East Midlands. Research is a top priority for the Trust in relation to establishing outstanding research infrastructure as well as in relation to the recruitment of participants into research studies. The Trust for 2019/20 recruited over 14,000 participants into research.
The broad ranging research portfolio includes our National Institute for Health Research (NIHR) Biomedical Research Centre awarded in 2017-2022 in partnership with our academic partner University of Nottingham. The R&I Department also supports the NIHR Nottingham Clinical Research Facility located across three hospital sites.
Job description
Job responsibilities
KEY JOB RESPONSIBILITIES
- Communication
- To act in a professional manner at all times when dealing with patients, relatives and representatives from both within and outside of the Trust.
- To help with telephone enquiries, when appropriate, from staff, patients and relatives and other outside agencies (eg. Pharmaceutical companies), ensuring that appropriate personnel are informed in order for action to be taken.
- Communicate effectively with the members of the Research Team, patients and relatives and the wider Multi-Professional Team as appropriate.
- Ensure that confidentiality of all information pertaining to patients and trials is maintained at all times.
- Type relevant letters and reports as necessary
- Clinical Trials Administration
- To liaise with and assist in organising for visits from trial monitors, including obtaining patient records, scan results etc. in liaison with Clinical Research Assistants/other Team Members.
- To respond to data queries in a timely manner
- To attend trial start-up and other appropriate trial related meetings
- To assist research team colleagues in the appropriate management and coordination of clinical research trials.
- Act as a full member of the team by assisting in the implementation and maintenance of research projects as appropriate
- To have a good knowledge of all clinical trials taking place in the unit, both those to which patients are currently being recruited (open) and those, which are no longer recruiting patients (closed).
- adhere to codes of practice covering confidentiality, date protection and GCP
Data Collection
- To collect patient data from medical and nursing records and perform accurate completion of case reports forms working to ICH GCP and research governance guidelines.
- To perform remote data entry on IT systems if required.
- To acquire additional clinical trial data from other departments and external organisations.
- To liaise with research nurses, medical staff and other staff to obtain timely source data according to trial protocols in a timely fashion.
General Office Administration
1 To undertake general office work and any other appropriate duties assigned by the Team Manager
2 To undertake any other duties deemed appropriate for the role.
3 Participate in research meetings
4 Take an active role in self-development, objectively reviewing own performance, identifying own needs and taking steps to meet those needs. Keep abreast of potential developments.
5 Be competent in the use of hospital systems, NOTIS and MEDWAY
6 Be responsible for the tracking of medical notes as required. Obtain notes and x-rays prior to monitoring visits, as and when required. (Also see point 2 under Clinical Trials Administration)
7 Assist the team with any appropriate filing - ensure documents are correctly filed in patient records and in clinical investigator brochures
8 Photocopy and faxing as required
You may be required to work flexibly across clinical specialities and research sites dependent on your role as part of the flexible and responsive CRN; East Midlands research workforce. This applies to management, clinical and administrative staff and will focus on transferable skills relevant to the role. Training and support
Job description
Job responsibilities
KEY JOB RESPONSIBILITIES
- Communication
- To act in a professional manner at all times when dealing with patients, relatives and representatives from both within and outside of the Trust.
- To help with telephone enquiries, when appropriate, from staff, patients and relatives and other outside agencies (eg. Pharmaceutical companies), ensuring that appropriate personnel are informed in order for action to be taken.
- Communicate effectively with the members of the Research Team, patients and relatives and the wider Multi-Professional Team as appropriate.
- Ensure that confidentiality of all information pertaining to patients and trials is maintained at all times.
- Type relevant letters and reports as necessary
- Clinical Trials Administration
- To liaise with and assist in organising for visits from trial monitors, including obtaining patient records, scan results etc. in liaison with Clinical Research Assistants/other Team Members.
- To respond to data queries in a timely manner
- To attend trial start-up and other appropriate trial related meetings
- To assist research team colleagues in the appropriate management and coordination of clinical research trials.
- Act as a full member of the team by assisting in the implementation and maintenance of research projects as appropriate
- To have a good knowledge of all clinical trials taking place in the unit, both those to which patients are currently being recruited (open) and those, which are no longer recruiting patients (closed).
- adhere to codes of practice covering confidentiality, date protection and GCP
Data Collection
- To collect patient data from medical and nursing records and perform accurate completion of case reports forms working to ICH GCP and research governance guidelines.
- To perform remote data entry on IT systems if required.
- To acquire additional clinical trial data from other departments and external organisations.
- To liaise with research nurses, medical staff and other staff to obtain timely source data according to trial protocols in a timely fashion.
General Office Administration
1 To undertake general office work and any other appropriate duties assigned by the Team Manager
2 To undertake any other duties deemed appropriate for the role.
3 Participate in research meetings
4 Take an active role in self-development, objectively reviewing own performance, identifying own needs and taking steps to meet those needs. Keep abreast of potential developments.
5 Be competent in the use of hospital systems, NOTIS and MEDWAY
6 Be responsible for the tracking of medical notes as required. Obtain notes and x-rays prior to monitoring visits, as and when required. (Also see point 2 under Clinical Trials Administration)
7 Assist the team with any appropriate filing - ensure documents are correctly filed in patient records and in clinical investigator brochures
8 Photocopy and faxing as required
You may be required to work flexibly across clinical specialities and research sites dependent on your role as part of the flexible and responsive CRN; East Midlands research workforce. This applies to management, clinical and administrative staff and will focus on transferable skills relevant to the role. Training and support
Person Specification
Training and Qualifications
Essential
- Educated to a minimum GCSE standard or equivalent.
- Competent in Microsoft Office
- Excellent verbal and written communication skills.
Desirable
- Work experience with communications, administration, office based experience.
- Good Clinical Practice training
- Hospital IT systems training, experience of working in the hospital.
Experience and Skills
Essential
- Good organisation and time management
- Able to communicate effectively at all levels
- Excellent verbal and written communication skills
Desirable
- Hospital experience
- Research experience
- Able to interpret clinical/non-clinical data and events in order to input accurate information
Person Specification
Training and Qualifications
Essential
- Educated to a minimum GCSE standard or equivalent.
- Competent in Microsoft Office
- Excellent verbal and written communication skills.
Desirable
- Work experience with communications, administration, office based experience.
- Good Clinical Practice training
- Hospital IT systems training, experience of working in the hospital.
Experience and Skills
Essential
- Good organisation and time management
- Able to communicate effectively at all levels
- Excellent verbal and written communication skills
Desirable
- Hospital experience
- Research experience
- Able to interpret clinical/non-clinical data and events in order to input accurate information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Nottingham University Hospitals NHS Trusts
Address
Clinical Research Facility (Hepatology and Gastroenterology Research)
Nottingham University Hospitals NHS trust
Nottingham
NG7 2UH
Employer's website
https://www.nuh.nhs.uk/ (Opens in a new tab)