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EMRAD Project Support Officer

Nottingham University Hospitals NHS Trusts

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This job is now closed

Job summary

EMRAD - Radiology Imaging Network are looking to recruit a competent Project Support Officer on a secondment or fixed term full time contract for 12 months to support the EMRAD Programme of work that will support the transformation of radiology services.

The post holder's primary duties will be to provide project support and administrative duties to the various Projects within the Programme portfolio.

Main duties of the job

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert

The post holder will act as the first point of contact for enquiries from project stakeholders, maintain multiple project libraries, compile project milestone reviews, highlight reports and maintain project plans and project databases. In addition, the post holder will provide administrative support including minute taking. A competent standard of written/typed English including correct use of grammar is essential.

This is an exciting role supporting the development of Radiology services and you will have an opportunity to support a programme which will shape the digital strategy at EMRAD.

You must be prepared to work flexibly and may be occasionally required to to travel between Trusts within the EMRAD Imaging Network.The post holder will not have any direct patient contact but will have access to confidential and sensitive patient information - a standard CRB check will be required for the post. If successful at interview, this will be conducted by the Trust's HR Department but will need to be funded by the applicant (usually deducted from the first months' salary).

About us

This is an exciting time to be a part of a small but dynamic team that has a history of delivery collaboration and innovation projects within the East midlands.

With over 17,000 staff, we are one of the biggest employers in the city with a central role in supporting the health and wellbeing of our local population. We play a leading role in research, education and innovation.Come and join our wonderful team at NUH. We are big believers in diversity and welcome new ideas to help develop our team in order to deliver world class healthcare to the vast patient populations we serve. With endless personal development opportunities available, at NUH we will endeavour to turn your job into a career!

Date posted

07 December 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pro rata per annum if less than wte

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Part-time, Flexible working, Home or remote working

Reference number

164-5807621

Job locations

EMRAD - Loughborough University

Epinal way

Loughborough

LE11 3TU


Job description

Job responsibilities

Provide administrative support to the EMRAD Programme team.

Act as the first point of contact for the project enquiries from customers across the Imaging Network.

Maintain multiple project libraries, compile project milestone reviews, highlight reports and maintain project plans and project databases.

Communicate routine project information via multiple formats.

Provide co-ordination between the Programme/Project teams, stakeholders and suppliers, in accordance with the programme/project Stakeholder/Communication Strategies and Plans.

Arrange and attend meetings including taking and producing minutes, notes and action plans for approval by the Programme lead, taking follow up action as appropriate.

Maintain Programme/Project plans and track progress against the plans, liaising with other participants and monitoring the completion of tasks and the delivery of products as specified in work packages.

Maintain Programme/Project registers including Risks, Issues, Actions and Decisions.

Support the Project team by collating, analysing and presenting performance and financial information relating to the programme of work.

Support the project team in the preparation, circulation and updating of management and quality documents, communications products such as PowerPoint presentations and website content.

Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

Job description

Job responsibilities

Provide administrative support to the EMRAD Programme team.

Act as the first point of contact for the project enquiries from customers across the Imaging Network.

Maintain multiple project libraries, compile project milestone reviews, highlight reports and maintain project plans and project databases.

Communicate routine project information via multiple formats.

Provide co-ordination between the Programme/Project teams, stakeholders and suppliers, in accordance with the programme/project Stakeholder/Communication Strategies and Plans.

Arrange and attend meetings including taking and producing minutes, notes and action plans for approval by the Programme lead, taking follow up action as appropriate.

Maintain Programme/Project plans and track progress against the plans, liaising with other participants and monitoring the completion of tasks and the delivery of products as specified in work packages.

Maintain Programme/Project registers including Risks, Issues, Actions and Decisions.

Support the Project team by collating, analysing and presenting performance and financial information relating to the programme of work.

Support the project team in the preparation, circulation and updating of management and quality documents, communications products such as PowerPoint presentations and website content.

Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

Person Specification

Training and Qualifications

Essential

  • 3 grade C or above GCSE or equivalent - including English and Maths
  • ECDL / CLAIT or equivalent
  • You must undertake mandatory training provided by the Trust and any other training deemed necessary to carry out the role
  • Administrative knowledge within the NHS acquired through formal training or experience to diploma level or equivalent
  • Knowledge of how to use Microsoft Project

Desirable

  • ECDL or higher qualification
  • Microsoft Project qualification

Experience

Essential

  • Competent in the use of MS Office products including Word, Outlook, Excel, and PowerPoint
  • Can demonstrate experience of producing meeting agendas, taking accurate minutes/meeting notes and action lists within required deadlines

Desirable

  • Experience of working with project plans
  • Experience of supporting projects/programmes

Communication skills

Essential

  • Demonstrates a clear and concise telephone manner in an understanding and helpful way
  • Writes/types with both clarity and accuracy with awareness of what information is needed
  • Ability to build relationships with work colleagues and demonstrates the ability to work as part of a team
  • Appropriate handling of sensitive or confidential information
  • Excellent communication skills both oral and written
  • Able to work flexibly both as part of a team and on own initiative and with minimal supervision

Desirable

  • PowerPoint presentation skills

Analytical and Judgement skill

Essential

  • Use own initiative to exercise judgement
  • Problem solve within own area of responsibility
  • Prioritise and respond to planned and unplanned situations on a daily basis
  • Remain calm under pressure of tight deadlines

Planning and organisation

Essential

  • Planning and organisational skills enabling the effective management of own workload and project deadlines
  • Ability to organise, prioritise and work on own initiative

Physical skills

Essential

  • Able to achieve both speed and high levels of accuracy when undertaking data analysis tasks, whilst experiencing interruptions
  • Excellent keyboard skills
  • Ability to work using mobile technology and hot-desking (working in multiple locations when required)
Person Specification

Training and Qualifications

Essential

  • 3 grade C or above GCSE or equivalent - including English and Maths
  • ECDL / CLAIT or equivalent
  • You must undertake mandatory training provided by the Trust and any other training deemed necessary to carry out the role
  • Administrative knowledge within the NHS acquired through formal training or experience to diploma level or equivalent
  • Knowledge of how to use Microsoft Project

Desirable

  • ECDL or higher qualification
  • Microsoft Project qualification

Experience

Essential

  • Competent in the use of MS Office products including Word, Outlook, Excel, and PowerPoint
  • Can demonstrate experience of producing meeting agendas, taking accurate minutes/meeting notes and action lists within required deadlines

Desirable

  • Experience of working with project plans
  • Experience of supporting projects/programmes

Communication skills

Essential

  • Demonstrates a clear and concise telephone manner in an understanding and helpful way
  • Writes/types with both clarity and accuracy with awareness of what information is needed
  • Ability to build relationships with work colleagues and demonstrates the ability to work as part of a team
  • Appropriate handling of sensitive or confidential information
  • Excellent communication skills both oral and written
  • Able to work flexibly both as part of a team and on own initiative and with minimal supervision

Desirable

  • PowerPoint presentation skills

Analytical and Judgement skill

Essential

  • Use own initiative to exercise judgement
  • Problem solve within own area of responsibility
  • Prioritise and respond to planned and unplanned situations on a daily basis
  • Remain calm under pressure of tight deadlines

Planning and organisation

Essential

  • Planning and organisational skills enabling the effective management of own workload and project deadlines
  • Ability to organise, prioritise and work on own initiative

Physical skills

Essential

  • Able to achieve both speed and high levels of accuracy when undertaking data analysis tasks, whilst experiencing interruptions
  • Excellent keyboard skills
  • Ability to work using mobile technology and hot-desking (working in multiple locations when required)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

EMRAD - Loughborough University

Epinal way

Loughborough

LE11 3TU


Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

EMRAD - Loughborough University

Epinal way

Loughborough

LE11 3TU


Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

EMRAD Deputy Network Director

Jacqueline Moxon

jacqueline.moxon@nuh.nhs.uk

07812275312

Date posted

07 December 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year pro rata per annum if less than wte

Contract

Fixed term

Duration

12 months

Working pattern

Full-time, Part-time, Flexible working, Home or remote working

Reference number

164-5807621

Job locations

EMRAD - Loughborough University

Epinal way

Loughborough

LE11 3TU


Supporting documents

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