Pay Services Support Clerk - Technical

Job responsibilities

Accurate and timely preparation of monthly reports such as :-

Contract reports reports detailing the fixed term status of employees and suspended contracts

Sickness reports reports detailing occupational and statutory information on all staff are currently off sick

Time and Attendance interface reports monthly reports detailing time and attendance interfaced into the payroll system from the eRoster and eTimesheets.

Bank Details Changes inputting bank details changes received via AWACS, running reports during browse to assess bank details changes

Assignment lists producing a report from the ESR Payroll System (ESR) of current employees. This is required on a weekly basis

Freedom of Information data requests providing information from ESR as and when required in regards to the collation of information for these requests

Upload and report from the Electronic Staff Record (ESR) Connect process:

General auditing as and when required of the salary sacrifice schemes as mentioned above

Manually updating ESR Connect to include the monthly pay reversals

Support with the collation of staff pay and sickness information, ready for APSMs to provide information in terms of legal claims and other 3rd Party requests for information

Support the Pay Officers in the entering of increment information onto ESR

Maintain eTimesheet authoriser information

Look after the eTimesheet mailbox, answering queries and assisting with submission in a timely manner

Produce monthly reports for the creation of the eTimesheets

Duties relating to the NHS Pension Scheme:

Using the Pensions On Line (POL) system to support the Pensions team in the auditing of the NHS Pension scheme in relation to errors on staff records

Using both POL and reports from ESR to assist with ensuring accurate data is reported to NHS Pensions

Using both POL and ESR to assist with the calculation of basic redundancy information and pensions estimates

Assisting with the NEST Pension scheme process

Duties related to regular Monthly Deductions:

Producing reports using MS Excel and assisting with the data analysis and balancing of Salary Sacrifice Schemes such as Lease Cars, Car Parking, KiddiVouchers, Cycle to Work, on site Nursery, Vivup

Completing National minimum wage checks on all staff who apply to participate in any of the aforementioned salary sacrifice schemes

Owning the NUH Travel to Work scheme:-

Using Web ADI to input new Travel deductions

Answering helpdesk queries relating to the Travel to Work scheme

Inputting cancellations, refunds and extensions for the scheme

Monthly balancing of the scheme

Assisting with the ePayslips process by:

ePayslips Uploading payslips files to the external website.

Keeping the payslip distribution information up to date and sending this to the payslip provider on a monthly basis.

Sending the monthly payslip files to the payslip provider for printing.

Assisting with the Student Loan and Tax Code notification process by:

Uploading Tax Code, Student Loan and Post Graduate Loan files to ESR

Assessing EDI file errors and manually adjusting records where appropriate

Recording sickness data onto the ESR Pay system

Assisting the Pay Officers with the inputting of Trust employees sickness dates and information onto ESR

Helpdesk support:-

Assisting with telephone support, dealing with customers who contact us and answering enquires

Answering email queries received by the Weekly Pay email box

Support with eRostering Duties:

Using Heathroster, running eRostering sickness and annual leave reports

Weekly Payroll

Preparing the weekly spreadsheets ready for Web ADI

Using the Web ADI to upload weekly payments

Inputting weekly new starters and liaising with Medical Bank regarding missing documents

Producing and inputting R forms where appropriate

Balancing weekly payments to ensure correct payments are made

Updating the weekly consolidated claims spreadsheet

Advances book

Creating a new advances book each month ready for use by the Payroll Clerks

Balancing the advances book for first run, final run and the supplementary run

Supplementary

Creating the supplementary assignment sets each month, for both retro and non-retro assignments

Updating the above mentioned assignments sets to ensure completion in time for supplementary payroll processing

Any other duties as and when required as appropriate to the position

Training & Qualifications

Essential

• NVQ Level 3 or A Levels or Equivalent Payroll Qualification / Experience .
• GCSE passes in Mathematics and English
• Payroll Qualification / Experience

Desirable

• ECDL

Experience

Essential

• Knowledge of MS Excel
• Knowledge of MS Outlook
• Knowledge of working in a busy office environment

Desirable

• Knowledge of MS Access
• Knowledge of the ESR payroll system
• Understanding of basic NHS Pensions legislation
• Salary Sacrifice Schemes and how they work
• Basic understanding of payroll

Commitment to Trust Values and

Essential

• Must be able to demonstrate behaviours consistent with the Trust's "We are here for you" behavioural standards

Communication and relationship

Essential

• Good communication skills and good command of both written and spoken English
• Able to comply with Trust Values and Behaviours at all times regardless of circumstance, remaining polite and respectful to both colleagues and customers
• Good customer service skills
• Discretion when dealing with sensitive and confidential information
• Able to develop and maintain good working relationships with managers, staff and customers.
• To be able to work as part of a team.

Desirable

• Experience of communicating financial information to finance and non finance staff.

Analytical and Judgement skill

Essential

• Understand the importance of instructions and written procedures

Desirable

• Able to analyse and interpret complex data

Planning and organisation skil

Essential

• Able to prioritise workload to meet strict working deadlines.
• Able to plan work for self, taking account of the needs of the Trust and its employees

Physical skills

Essential

• Standard Keyboard Use

Other req;specific to the role

Essential

• Good Attendance record

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).