Job summary
An exciting opportunity has arisen for a full time unit administrator to work with the Secretariat team within the Nottingham Breast Institute.
The post holder will provide a comprehensive and administrative service to assist the smooth and effective performance of the unit and make a direct and positive contribution to the work of the team and our patients and families.The post holder must exercise initiative to organise their own workload within the constraints of defined deadlines.
This is a perfect step for for those who are looking for a new challenge, either within the NHS, private sector or have recently left HM forces.
Main duties of the job
Assist senior members of the team with implementing, maintaining and sustaining lean thinking methodology to improve productivity
Provide comprehensive administrative and secretarial service to the nursing staff within the specialist area, to include monitoring quality and audit activity, data entry and the production of charts and graphs as required
Provide administrative support and timely completion of designated duties.
To provide personal assistant support for senior members of the team.
To assist in cross cover of specific areas of the Breast Unit (PPA, MDT Assistant etc.).
About us
The post holder will provide a comprehensive and administrative service to the Breast Institute to assist the smooth and effective performance of duties and make a direct and positive contribution to the work of the team, our patients and families. The post holder must exercise initiative to organise their own workload within the constraints of defined deadlines.
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
Job description
Job responsibilities
In addition to the key job responsibilities detailed in this job description all employees at Nottingham University Hospitals NHS Trust are expected to comply with the general duties adhering to compliance of infection control, safeguarding children, young people and vulnerable adults, information governance compliance, health and safety guidelines and health and wellbeing.
Job description
Job responsibilities
In addition to the key job responsibilities detailed in this job description all employees at Nottingham University Hospitals NHS Trust are expected to comply with the general duties adhering to compliance of infection control, safeguarding children, young people and vulnerable adults, information governance compliance, health and safety guidelines and health and wellbeing.
Person Specification
Commitment to Trust Values and
Essential
- Must be able to demonstrate behaviours consistent with Trust Policy
Training & Qualifications
Essential
- Educated to GCSE level NVQ level 3 in administration or equivalent
- RSA III word-processing/text processing or equivalent
- Experience of Productive Ward / Lean Methodology
Experience
Essential
- Typing & admin experience.
- Experience in using Microsoft Word, Outlook, Excel and Power Point.
- Demonstrate understanding of patient/client confidentiality.
Desirable
- Previous experience of working in the NHS
- Experience of Productive Ward / Lean Methodology
Communication and relationship
Essential
- Must be able to clearly and accurately relay information
- Friendly and professional telephone manner
- Legible handwriting
- Recognises own role as part of an effective team
- Is open to suggestions, ideas and new working practices within a team
- Uses correct grammar and spelling Can complete letters, forms, reports & tables using computerised technology from information collected
- Maintain sensitivity and empathy in communication with patients/clients
Desirable
- Experience of working in a team
Analytical and Judgement skill
Essential
- Able to use judgement to make problem solving decisions
Desirable
- Experience of data management
Person Specification
Commitment to Trust Values and
Essential
- Must be able to demonstrate behaviours consistent with Trust Policy
Training & Qualifications
Essential
- Educated to GCSE level NVQ level 3 in administration or equivalent
- RSA III word-processing/text processing or equivalent
- Experience of Productive Ward / Lean Methodology
Experience
Essential
- Typing & admin experience.
- Experience in using Microsoft Word, Outlook, Excel and Power Point.
- Demonstrate understanding of patient/client confidentiality.
Desirable
- Previous experience of working in the NHS
- Experience of Productive Ward / Lean Methodology
Communication and relationship
Essential
- Must be able to clearly and accurately relay information
- Friendly and professional telephone manner
- Legible handwriting
- Recognises own role as part of an effective team
- Is open to suggestions, ideas and new working practices within a team
- Uses correct grammar and spelling Can complete letters, forms, reports & tables using computerised technology from information collected
- Maintain sensitivity and empathy in communication with patients/clients
Desirable
- Experience of working in a team
Analytical and Judgement skill
Essential
- Able to use judgement to make problem solving decisions
Desirable
- Experience of data management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Nottingham University Hospitals NHS Trusts
Address
Nottingham Breast Institute, Nottingham City Hospital
Hucknall Road
Nottingham
NG5 1PB
Employer's website
https://www.nuh.nhs.uk/ (Opens in a new tab)