Antenatal and Newborn Screening Failsafe Officer

Job description

Job responsibilities

The Antenatal and Newborn (ANNB) failsafe officer supports the antenatal and newborn screening coordinators in the collation and entry of data for the antenatal and newborn screening programmes, Infectious Diseases in Pregnancy, Downs syndrome screening and Fetal Anomaly Screening, Haemoglobinopathy screening, Newborn Infant Physical examination, and Newborn Bloodspot Screening, also including relevant vaccination programmes.

The failsafe officer will identify screening coverage of the eligible population and ensure safety of the screening programmes. They will work closely with the Antenatal and Newborn Screening Managers to facilitate failsafe mechanisms to identify and also prevent missed screening opportunities and maintain an audit trail for all of the above mentioned screening programmes.

The ANNB failsafe officer will also maintain and evolve mechanisms to collect cohort data for the key performance indicators (KPI), and for the National Screening Committee Annual Report for Antenatal and Newborn Screening, including the Congenital Anomalies Register (CAR) and the Health Protection Agency (HPA) Quarterly data.

The ANNB failsafe officer will be expected to communicate with other professionals involved in the screening process.

The post holder will provide support to the Antenatal and Newborn Screening Managers for the Antenatal and Newborn Screening programmes, working within strict departmental and national procedures with responsibility for receiving, maintaining and providing manual and electronic data containing sensitive and confidential screening information.

Establishing and effectively managing screening databases for Antenatal and Newborn Screening ensuring that working procedures adhere to Data protection requirements of the IT systems used within the Trust.

Collating and inputting patient clinical and non-clinical data and screening outcome details onto the screening database, focusing on constant process improvement.

Manage NIPE systems and failsafe Newborn Blood spot system. Be part of the national NIPE user group, and partake in testing on upgrades of system.

Providing accurate and timely statistical screening data to the screening co-ordinators and other colleagues as required.

Report screening incidents via DATIX

Liaising with external stakeholders where appropriate including the SIT/SQAS teams.

Support the wider team with initiation of Business Continuity plans when appropriate.

The post holder will be based across the two campuss and will need to be able to work flexibly according to needs of the service.

Support the Antenatal and newborn screening Managers to develop, maintain and monitor screening database systems to support the Antenatal and Newborn Screening programmes

Ensure that all antenatal and newborn screening data is compliant with the National Key Performance Indicators.

Assists in the collation of information and the production of the Annual Screening Report.

Assists in the collation of information and the production for the Quality Assurance fail safe visits.

Support the Antenatal and newborn screening Managers in organising the Quality Assurance visits, ensuring all the documents submitted on time and making sure rooms and time tables are created.

Assists in the collation of information and the completion of the National Disease Registration Service forms.

Assists in the collation of information and the production of national data submissions.

The candidate will use the data to produce regular Performance Management reports of screening programme rejection rates, and dissemination of performance management letters.

Escalates any missed screening to the Antenatal and newborn screening Managers as a priority.

Is able to identify and escalate problems that may affect the quality of the data and subsequent reports.

Inputs accurate and timely data into Maternity systems

Supports projects relating to data collection as required.

Work flexibly and undertake any other duties commensurate with the grade as required

Has a polite and professional manner when communicating with other professionals and outside agencies

Participate in Joint Annual Personal Development Review with line Managers.

Person Specification

Commitment to Trust values and behaviours

Essential

• Knowledge of trust values and behaviours

Training and Qualifications

Essential

• GCSE or equivalent Maths and English grade C or above
• NVQ level 2 or above in Health or Administration or equivalent

Desirable

• NVQ level 3 in Health or Administration
• IT Qualification
• Familiar with NHS computer systems eg PAS, Careflow and Badgernet

Experience

Essential

• Working with Microsoft packages, Excel and Access spreadsheets/databases
• Ability to manage own workload
• Ability to work to tight deadlines
• Experience of supporting multidisciplinary team and working within in an office administrative environment
• Ability to remain focused when dealing with clinical and non clinical data

Desirable

• Understanding and experience of working within maternity services and/or experience of working within a healthcare setting
• Experience of NHS administrative systems and/or experience of national screening failsafe systems
• Experience of staff appraisals and good understanding of incident reporting
• Knowledge of Antenatal and Newborn screening programmes

Communication and relationship skills

Essential

• Good communication and interpersonal skills, working with multidisciplinary teams, face to face and via telephone/emails
• Able to easily follow instructions from the Team Leaders
• Able to work well in a team and as an individual
• Evident understanding of patient confidentiality

Desirable

• Experience of note taking and documenting minutes of meetings

Analytical and Judgement skills

Essential

• Able to work on own initiative under minimal supervision
• Able to identify an issue and escalate appropriately
• Able to interpret data and record accurately

Desirable

• Able to interpret clinical/non clinical data and events in order to ensure accurate and relevant data is recorded
• Previous experience of audit or data collection

Planning and Organisational skills

Essential

• Ability to prioritise own workload
• Good time management and organisational skills and work in line with agreed priorities and timescales
• Can demonstrate reliability, honesty and integrity

Desirable

• Self motivated and pro active

Physical skills

Essential

• Demonstrates ability to sit for long periods of time
• Ability to use keyboard, telephone, headphones and other accessories relating to computer usage
• Ability to work in an office environment for duration of shift
• Adapt to working from various locations example hot desking

Other requirements specific to the role

Essential

• Flexible approach to working hours to help cover leave and sickness
• Able to work cross site at both campuses

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

Nottingham University NHS Hospital Trust

City Hospital, Hucknall Road

Nottingham

NG5 1PB

Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)