Job responsibilities
KEY JOB RESPONSIBILITIES
Leadership
- Work in an effective corporate manner with key stakeholders, building strong and influential relationships with staff at all levels.
- Act as a leader for projects and bids, leading by example to promote the highest standards of professionalism, ethical and business like behaviour in a politically sensitive and sometimes contentious environment.
Planning, Development and Delivery
- Support the CBDT in the organisation, governance, management and delivery of projects and bids on time and within the project budget, using an appropriate project management methodology.
- Support the identification of potential commercial projects and bids through the monitoring of procurement potals and close liaison with clinical divisions and external contacts.
- Maintain, monitor and update the project or bid plan and associated reports (e.g. highlight and exception reports) using specialist software. This should include key objectives, risks / issues, milestones and tasks, escalating any areas of risk or potential slippage. This will necessitate the assessment of multiple, highly complex documents.
- Maintain an overview of all work-streams performance against the project plan, identifying risks, issues, interdependencies and relationships between work-streams and escalating as appropriate within the CBDT.
- Develop and maintain the project risk and issues logs and in conjunction with the named CBDT lead and support the development of contingency plans for identified issues.
- Act as an integral part of the CBDT offer in developing high quality written proposals in response to the project or bid. This will involve working closely with clinical and corporate services to ensure proposals and service models and pathways are developed in line with project requirements.
- Provide appropriate support to the governance framework of the project at every stage.
- Ensure that projects and bids are organised and executed in a way which fully embraces and reflects the Trusts values and behaviours, the Trusts Strategy and the local health economy requirements.
- Support the organisation of the Project or Bid Team and the working groups, including managing own processes and suggesting process improvements for other teams in relation to project and bid activity
- Monitor utilisation of project resources e.g. budget, staff.
- Ensure processes are in place at all stages of the projects and bids to ensure post project/bid evaluation and lessons learnt.
- Maintain a library of projects and bids to support the wider CBDT to access and share resources and lists of key stakeholders.
- Work autonomously guided by principles and broad occupational policies or regulations.
Communication
- Maintain good partnerships and working relationships with staff across the Trust at all levels.
- Act as a key point of communication for the CBDT externally and internally by holding overall responsibility for the CBDT single point of communication via the shared mail box.
- Organise project meetings and oversee the production of accurate minutes / action notes.
- Assist managers and clinical leaders in project and tender / bid processes to complete their required activities.
- Report and present highly complex and contentious information in a variety of different formats, tailored to the needs and expectations of different audiences.
Self Development
Ensure your own personal development during the period of this role supported by the Commercial Manager.
GENERAL DUTIES
In addition to the key job responsibilities detailed in this job description all employees at Nottingham University Hospitals NHS Trust are expected to comply with the general duties detailed below:
Infection Control
To maintain a clean, safe environment, ensuring adherence to the Trusts standards of cleanliness, hygiene and infection control.
Safeguarding children, young people and vulnerable adults
Nottingham University Hospitals is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults. All staff and volunteers are therefore expected to behave in such a way that supports this commitment.
Information Governance
All staff have an individual responsibility for creating accurate records of their work and for making entries into and managing all NHS records effectively in line with the Health Record Keeping Policy and other Health Records and Corporate Records Management policies and procedures in order to meet the Trusts legal, regulatory and accountability requirements.
Health and Safety
To take reasonable care to prevent injury to themselves or others who may be affected by their acts or omissions.
To co-operate fully in discharging the Trust policies and procedures with regard to health and safety matters.
To immediately report to their manager any shortcomings in health and safety procedures and practice.
To report any accidents or dangerous incidents to their immediate manager and safety representative as early as possible and submit a completed accident/incident form.
To use protective clothing and equipment where provided.
Whilst the aim of the Trust is to promote a co-operative and constructive view of health and safety concerns in the organisation, all staff must be aware that a wilful or irresponsible disregard for safety matters may give rise to disciplinary proceedings.
Governance
To actively participate in governance activities to ensure that the highest standards of care and business conduct are achieved.
Health and Wellbeing
Employees are expected to take all reasonable steps to look after both their physical health and mental health. To support employees to achieve this NUH offers a wide range of health and wellbeing activities and interventions. The full programme can be viewed at on the staff intranet.
Line managers are expected to encourage and support staff to look after their health and wellbeing, including the release of staff to attend health and wellbeing activities and interventions.
General Policies Procedures and Practices
To comply with all Trust policies, procedures and practices and to be responsible for keeping up to date with any changes to these.
WORKING CONDITIONS
The role is mainly office based and therefore requires prolonged periods of sitting and concentration using a computer/laptop and screen. There is a requirement to travel across all NUH sites and occasionally off site to work with other organisations where projects or bids require it.
JOB REVISION
This job description should be regarded as a guide to the duties required and is not definitive or restrictive in any way. The duties of the post may be varied from time to time in response to changing circumstances. This job description does not form part of the contract of employment.
Please see the attached the Job Description and Person Specification for key duties and responsibilities.