Speciality PA to the Haematology Senior Leadership Team

Nottingham University Hospitals NHS Trusts

Information:

This job is now closed

Job summary

This is an exciting opportunity to join the Clinical Haematology Team as Specialist PA to the Senior Leadership team team based at City Campus Nottingham.

The post holder will manage the diaries. They will also play a key central role within the services taking minutes for the SLT and Governance and is required to work in close liaison with the SLT management team.

Main duties of the job

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

Working as part of a team the post holder will support the provision of a comprehensive secretarial and administrative service to the Senior leadership team completed within the set timeframe together with any other administrative duties.

The post holder must exercise initiative to organise their own workload within defined deadlines.

About us

As a service we are committed to continuous professional development for all our staff through a range of opportunities that involve training courses and involvement in service developments.

NUH has a set of values and behaviours to improve the experience for our patients and our staff (We are here for you).

This means that in undertaking this role the post holder is expected at all times to behave is a way that demonstrates commitment to the delivery of thoughtful patient care and continuous improvement.

Date posted

17 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

164-5473911-A

Job locations

City Campus

Hucknall Road

Nottingham

NG5 1PB


Job description

Job responsibilities

Attending/organising meetings, take minutes

Accurately transcribe clinical letters using WinScribe, producing high quality work within defined deadlines

Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines

Establish and maintain admin systems/databases

Communication link to directorate management team, regarding consultant leave/service issues

Managing the SLT diary

To support and mentor new staff

Share responsibility with line manager for own personal development

Undertake any other duties which may be reasonably required.

Job description

Job responsibilities

Attending/organising meetings, take minutes

Accurately transcribe clinical letters using WinScribe, producing high quality work within defined deadlines

Use judgement and initiative to prioritise the importance/urgency of tasks within defined guidelines

Establish and maintain admin systems/databases

Communication link to directorate management team, regarding consultant leave/service issues

Managing the SLT diary

To support and mentor new staff

Share responsibility with line manager for own personal development

Undertake any other duties which may be reasonably required.

Person Specification

Education

Essential

  • x5 GCSE A*-C including Maths and English

Desirable

  • NVQ 3/ECDL Qualification

Experience

Essential

  • Proficient admin experience
  • Experience using MS Software
  • Similar role in NHS/Secretarial Experience
  • Proficient Minute taking experience

Desirable

  • Previous experience with NUH Systems : Medway, WinScribe, DHR, SCR, Bluespier
  • Knowledge of 18WW- cancer Targets

Communication & Relationship

Essential

  • Ability to clearly and accurately convey information
  • Previous experience completing letter/forms/reports/tables with PC Software
  • Maintain Confidentiality

Analytical and Judgment Skills

Essential

  • Use own judgement to make decisions/ ability to Problem solve
  • Ability to use own initiative

Planning & Organisation

Essential

  • Can organise own work schedule
  • Delegate/organise work for others
  • Time management/working to deadlines/priorities workload

Physical Skills

Essential

  • Able to sit at a keyboard and computer screen for long periods of time
Person Specification

Education

Essential

  • x5 GCSE A*-C including Maths and English

Desirable

  • NVQ 3/ECDL Qualification

Experience

Essential

  • Proficient admin experience
  • Experience using MS Software
  • Similar role in NHS/Secretarial Experience
  • Proficient Minute taking experience

Desirable

  • Previous experience with NUH Systems : Medway, WinScribe, DHR, SCR, Bluespier
  • Knowledge of 18WW- cancer Targets

Communication & Relationship

Essential

  • Ability to clearly and accurately convey information
  • Previous experience completing letter/forms/reports/tables with PC Software
  • Maintain Confidentiality

Analytical and Judgment Skills

Essential

  • Use own judgement to make decisions/ ability to Problem solve
  • Ability to use own initiative

Planning & Organisation

Essential

  • Can organise own work schedule
  • Delegate/organise work for others
  • Time management/working to deadlines/priorities workload

Physical Skills

Essential

  • Able to sit at a keyboard and computer screen for long periods of time

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

City Campus

Hucknall Road

Nottingham

NG5 1PB


Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

City Campus

Hucknall Road

Nottingham

NG5 1PB


Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

SGM

Sally Highton

sally.highton@nuh.nhs.uk

Date posted

17 August 2023

Pay scheme

Agenda for change

Band

Band 4

Salary

£25,147 to £27,596 a year per annum

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

164-5473911-A

Job locations

City Campus

Hucknall Road

Nottingham

NG5 1PB


Supporting documents

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