Job summary
Ensure purchase invoices and credit notes are registered promptly and accurately, to a timescale that supports achievement of the Better Payments Practice target and the uninterrupted flow of goods and services to divisions / departments in the Trust.
Scan purchase invoices, credit notes and other relevant documentation onto the system in line with Payments procedures.
Be involved with 'Freshdesk' - our online Helpdesk, a web-based application linked with Outlook. This role will mainly be office based.
Main duties of the job
Accurate manual registration of invoices and credit notes in line with the Accounts Payable Procedures
The ability to use our OCR (optical character recognition) software with ease Respond promptly to correspondence (telephone calls, e-mails, letters), queries and enquiries relating to outstanding purchase invoices and payments, interrogating Integra as required, ensuring good relationships with suppliers and other external bodies e.g. other NHS organisations.
Ensure timely and accurate filing of documentation as required Assist in the payment run e.g. dispatching cheques and remittance advice as required. Provide assistance and support to the Team Leader as required. Provide assistance and support to Financial Services Officers as required, for example to assist with backlogs as appropriate
About us
In addition to the key job responsibilities detailed in this job description all employees at Nottingham University Hospitals NHS Trust are expected to comply with the general duties detailed below: Infection Control To maintain a clean, safe environment, ensuring adherence to the Trust's standards of cleanliness, hygiene and infection control.
General Policies, Procedures and Practices To comply with all Trust policies, procedures and practices and to be responsible for keeping up to date with any changes to these.
WORKING CONDITIONS Normal office conditions, some lifting and handling of small loads required e.g. filing and storage of documentation. Frequent use of computer.
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
Job description
Job responsibilities
KEY JOB RESPONSIBILITIES
Accurate manual registration of invoices and credit notes in line with the Accounts Payable Procedures The ability to use our OCR (optical character recognition) software with ease
Respond promptly to correspondence (telephone calls, e-mails, letters), queries and enquiries relating to outstanding purchase invoices and payments, interrogating Integra as required, ensuring good relationships with suppliers and other external bodies e.g. other NHS organisations. Ensure timely and accurate filing of documentation as required
Assist in the payment run e.g. dispatching cheques and remittance advice as required.
Provide assistance and support to the Team Leader as required.
Provide assistance and support to Financial Services Officers as required, for example to assist with backlogs as appropriate
Create and maintain good working relationships with colleagues in the Finance and Procurement directorate and with Divisional Teams to ensure the provision of a high quality, highly regarded, customer-focussed service. Ensure that the highest standards of financial probity are achieved at all times, reporting promptly to the Team Leader anything that appears remiss and following strict controls to comply with audit requirements.
Liaise with Internal / External Audit as required
The opening of daily post and directing visitors to the Department to the appropriate area of the hospital.
Act as an ambassador for Financial Services
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
Job description
Job responsibilities
KEY JOB RESPONSIBILITIES
Accurate manual registration of invoices and credit notes in line with the Accounts Payable Procedures The ability to use our OCR (optical character recognition) software with ease
Respond promptly to correspondence (telephone calls, e-mails, letters), queries and enquiries relating to outstanding purchase invoices and payments, interrogating Integra as required, ensuring good relationships with suppliers and other external bodies e.g. other NHS organisations. Ensure timely and accurate filing of documentation as required
Assist in the payment run e.g. dispatching cheques and remittance advice as required.
Provide assistance and support to the Team Leader as required.
Provide assistance and support to Financial Services Officers as required, for example to assist with backlogs as appropriate
Create and maintain good working relationships with colleagues in the Finance and Procurement directorate and with Divisional Teams to ensure the provision of a high quality, highly regarded, customer-focussed service. Ensure that the highest standards of financial probity are achieved at all times, reporting promptly to the Team Leader anything that appears remiss and following strict controls to comply with audit requirements.
Liaise with Internal / External Audit as required
The opening of daily post and directing visitors to the Department to the appropriate area of the hospital.
Act as an ambassador for Financial Services
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
Person Specification
Training & Qualifications
Essential
- 5 GCSE's including Maths and English or Equivelant
- ECDL or Equivalent
Desirable
- Accurate AP experience and skills
Experience
Essential
- Experience of Data entry and use of a computer
Desirable
- Use of scanning equipment
Communications and Relationship Skills
Essential
- Customer focused
- Able to work as part of a team
Planning and Organisational Skills
Essential
- Plan work for self and prioritise to meet deadlines
Person Specification
Training & Qualifications
Essential
- 5 GCSE's including Maths and English or Equivelant
- ECDL or Equivalent
Desirable
- Accurate AP experience and skills
Experience
Essential
- Experience of Data entry and use of a computer
Desirable
- Use of scanning equipment
Communications and Relationship Skills
Essential
- Customer focused
- Able to work as part of a team
Planning and Organisational Skills
Essential
- Plan work for self and prioritise to meet deadlines
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.