Job summary
The main responsibility of the Project Support Officer role is to provide comprehensive support for the development of support of less than full time/ flexible training and the quality of medical education and training at Nottingham University Hospitals NHS Trust (NUH). The post holder will share their time equally across these two main areas of project delivery.
Less than Full Time (LTFT)/ Flexible Training
Applications to undertake less than full time training are changing; they are increasing and the reasons for undertaking less than full time training appear to be changing. The most recent guidance in the Gold Guide removes the categories for less than full time training a part of the application process. Now, all well-founded reasons must be considered.
Working closely with the Champion of Flexible Training and the LTFT Fellow, the post holder will lead and support a number of projects to help NUH better support less than full time flexible training.
Main duties of the job
Provide comprehensive, high quality project support to assist in the planning and delivery of agreed projects and work streams relating to less than full time training and the quality of education and training at Nottingham University Hospitals.
Deliver project support to the Champion of Flexible Training, LTFT Fellow and Quality Manager and complete individual work on elements of larger projects as required.
Be the first point of contact for LTFT and Quality projects.
Ensure project information is managed and updated to the highest level of quality and accuracy. This will include the preparation of documents, reports, presentations, action logs and other project information.
Take a central role in communication of information reading LTFT training and quality and governance projects, programmes and activities to a range of audiences, including maintaining and updating information displayed on the PMED website and Trust intranet pages.
Develop and maintain excellent working relationships with a wide range of internal and external stakeholders to support the delivery of LTFT and quality and governance work streams.
Work with the Champion of Flexible Training and Less than Full Time Fellow to develop a clear understanding of opportunities for education and training whilst in LTFT posts at NUH.
Work with the Less than Full Time Fellow to understand the demographics of our LTFT postgraduate doctors in training to support with forecasting.
About us
Do you have a passion for education and training?
Do you enjoy project management and are ready for a new challenge?
We are excited to offer a unique opportunity for an enthusiastic and highly motivated individual to join the postgraduate medical education department. We are looking for a Project Support Officer with a positive 'can-do' outlook.
You will provide comprehensive, high quality project support to assist in the planning and delivery of agreed projects and work streams relating to less than full time training and the quality of education and training at Nottingham University Hospitals. You will work closely with the Champion of Flexible Working, LTFT Fellow and PMED Quality Manager to deliver projects across different work streams.
You will have strong project management skills, as well as excellent communication and organisational skills.
This is an exciting opportunity to work on new projects and work streams focused on the delivery of high quality and flexible education and training.
This is a fixed term role for 18 months. The role will be based at the Education Centres at Nottingham City Hospital and Queen's Medical centre and will work across both sites.
Job description
Job responsibilities
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
KEY WORKING RELATIONSHIPS
Directors of Postgraduate Medical Education
The wider Postgraduate Medical Education Team
Less than Full Time Fellow
Champion of Flexible Working
Postgraduate Doctors in Training
Educational Supervisors and Named Clinical Supervisors
Speciality / College Tutors and Medical Education Leads
NUH Medical Workforce team
NHS England Quality team
Job description
Job responsibilities
In addition to the brief list above you must familiarise yourself with the full job description and person specification attached to this advert prior to applying.
KEY WORKING RELATIONSHIPS
Directors of Postgraduate Medical Education
The wider Postgraduate Medical Education Team
Less than Full Time Fellow
Champion of Flexible Working
Postgraduate Doctors in Training
Educational Supervisors and Named Clinical Supervisors
Speciality / College Tutors and Medical Education Leads
NUH Medical Workforce team
NHS England Quality team
Person Specification
Other Requirements
Essential
- Flexible approach to working hours, the role may include occasional evening or weekend working
- Able to work at either campus
Training & Qualifications
Essential
- First Degree or equivalent level work experience - this needs to be Diploma/Degree level qualification or equivalent experience.
- Evidence of continued professional development
Desirable
- Prince 2 Foundation or equivalent project management qualification or experience
Knowledge
Essential
- Relevant and extensive experience within project/ programme support
- Experience of data collation and analysis, including use of online survey systems
- Basic knowledge of project management principles
- Experience of supporting service improvement and partnership working
Desirable
- Experience of engaging with diverse stakeholders
- Knowledge of medical education
- Advanced skills in MS Excel
Skills
Essential
- Capable of establishing and developing excellent working relationships with a wide range of key stakeholders and team members
- Able to communicate on complex project information, requiring developed interpersonal and communication skills
- Able to communicate on complex project information, requiring developed interpersonal and communication skills
- Ability to work to targets with proven planning and problem solving abilities
Person Specification
Other Requirements
Essential
- Flexible approach to working hours, the role may include occasional evening or weekend working
- Able to work at either campus
Training & Qualifications
Essential
- First Degree or equivalent level work experience - this needs to be Diploma/Degree level qualification or equivalent experience.
- Evidence of continued professional development
Desirable
- Prince 2 Foundation or equivalent project management qualification or experience
Knowledge
Essential
- Relevant and extensive experience within project/ programme support
- Experience of data collation and analysis, including use of online survey systems
- Basic knowledge of project management principles
- Experience of supporting service improvement and partnership working
Desirable
- Experience of engaging with diverse stakeholders
- Knowledge of medical education
- Advanced skills in MS Excel
Skills
Essential
- Capable of establishing and developing excellent working relationships with a wide range of key stakeholders and team members
- Able to communicate on complex project information, requiring developed interpersonal and communication skills
- Able to communicate on complex project information, requiring developed interpersonal and communication skills
- Ability to work to targets with proven planning and problem solving abilities
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).