Job summary
CHEATA (the Centre for Healthcare Equipment And Technology Adoption) is a unique facility in the NHS. This is an exciting opportunity to join a small team making a big difference to the adoption of innovative technology in healthcare. The Programme Coordinator will provide comprehensive coordination of CHEATA services.
The role requires significant organisational skills, initiative, time management skills and personal credibility.
The post holder will support the CHEATA team through being the primary point of contact for clients ensuring the smooth running of the day to day business and supporting/facilitating meetings and allied events.
They will be a key member of the team helping coordinate the wide programme of research, innovation and development activities, as well as providing administrative and organisational support to the projects.
The role requires strong organisational skills to ensure effective running of the service.
Main duties of the job
The key purpose of the role is to support the smooth running of CHEATA programmes and projects.
This includes all aspects of operational support (communications, work plans, business cases etc. ) administrative support (financial administration, timesheets, record keeping, etc.); Quality and Governance support (support the production of performance and governance reports) and communications (including being the first point of contact for CHEATA services, client follow-up .)
Often the first principal client contact, a friendly disposition and enthusiasm for new adoption of new technology in healthcare is important in the role aligned with stronghold organisational and administrative skills.
About us
The Clinical Engineering department, part of the wider Medical Physics & Clinical Engineering service, is one of the largest in the country, offering a diverse range of medical device related services both to the Trust and external customers.
It has strong links within the medical device industry, with academia and with other healthcare providers. The department is actively involved in clinical research, medical device development, technology transfer and specialist consultancy - as well as providing the comprehensive medical technology management, clinical training and safety management services fundamental to the delivery of healthcare by the Trust.
CHEATA provides a ranges of services to help developers of medical devices make them suitable for the NHS. Its work is project based and collaborates with clinical researchers, academics, industry and a range of stakeholders supporting the adoption of innovative technology in healthcare.
Please refer to the job description and person specification attached to the advert for the full details of the vacancy.
Job description
Job responsibilities
(Please details in the attached see job description)
Operational - coordination of activities, projects and events. Supporting production of business cases, marketing materials, brochures. Managing work plans on behalf of the team. Liaising with internal and external customers and other stakeholders Be the first point of contact with customers and manage customer follow-ups.
Administrative - maintain financial database of transactions, invoices, contracts and support the Business Manager in the production of budget reports. Record activities and manage time sheets. Facilitate meetings and associated events.
Job description
Job responsibilities
(Please details in the attached see job description)
Operational - coordination of activities, projects and events. Supporting production of business cases, marketing materials, brochures. Managing work plans on behalf of the team. Liaising with internal and external customers and other stakeholders Be the first point of contact with customers and manage customer follow-ups.
Administrative - maintain financial database of transactions, invoices, contracts and support the Business Manager in the production of budget reports. Record activities and manage time sheets. Facilitate meetings and associated events.
Person Specification
Training & Qualifications
Essential
- oHigher level education or equivalent experience gained through work in a similar / administration role
- oEvidence of good written English
- oEvidence of on-going further personal and professional development
Desirable
- oFormal administration / management qualification
- Project management qualification / experience
Experience
Essential
- Recent significant experience in a senior administration / business support role or as a PA / EA at Director level in a large complex organisation
- Evidence of broad range of admin and business support experience in similar organisations
- Calendar Management experience in complex organisation, or of may projects etc.
- Knowledge of computer and software use and inputting procedure and experience of report writing, use of spreadsheets etc.
- Experience of developing and maintaining administration systems and procedures
- Budget management experience
Desirable
- Experience of supporting and managing projects and programmes of work
- Understanding and awareness of the NHS
- Experience of working in a multidisciplinary environment
Communication and relationship skills
Essential
- Excellent communication skills both oral and written, with the skills to communicate with a wide range of different professional groups
- Ability to work autonomously and as part of a team
- Is enthusiastic and encourages enthusiasm in others through own approach to work
Person Specification
Training & Qualifications
Essential
- oHigher level education or equivalent experience gained through work in a similar / administration role
- oEvidence of good written English
- oEvidence of on-going further personal and professional development
Desirable
- oFormal administration / management qualification
- Project management qualification / experience
Experience
Essential
- Recent significant experience in a senior administration / business support role or as a PA / EA at Director level in a large complex organisation
- Evidence of broad range of admin and business support experience in similar organisations
- Calendar Management experience in complex organisation, or of may projects etc.
- Knowledge of computer and software use and inputting procedure and experience of report writing, use of spreadsheets etc.
- Experience of developing and maintaining administration systems and procedures
- Budget management experience
Desirable
- Experience of supporting and managing projects and programmes of work
- Understanding and awareness of the NHS
- Experience of working in a multidisciplinary environment
Communication and relationship skills
Essential
- Excellent communication skills both oral and written, with the skills to communicate with a wide range of different professional groups
- Ability to work autonomously and as part of a team
- Is enthusiastic and encourages enthusiasm in others through own approach to work
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).