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Nottingham University Hospitals NHS Trusts

Nursing Support Administrator

Information:

This job is now closed

Job summary

An exciting opportunity has arisen in the Ear, Nose and Throat Department for a Nursing Support Administrator to join our team to support our senior nursing team in the ENT outpatient department. The post is an essential part of reducing the administrative burden on our team leaders and enabling them to spend more time with staff and patients, delivering excellent patient care.

Main duties of the job

In addition to the below summary you need to familiarise yourself with full Job Description and Person Specification documents attached to this advert.

We require an enthusiastic, hardworking and conscientious team player with excellent organisational and communication skills. You will need to be able to demonstrate a clear understanding of confidentiality issues, be well motivated and reliable. You will also be able to prioritise workloads, use your own initiative and respond to queries within and outside the organisation with a professional manner to patients, relatives and staff at all levels.

About us

Our mission is working together with our patients, staff and partners to deliver world class healthcare, research, education and training. A leading teaching hospital and an innovative partner, improving the health and wellbeing of the communities we serve.

Details

Date posted

04 July 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Part-time

Reference number

164-5417057

Job locations

Queen's Medical Centre

Derby Road

Nottingham

NG7 2UH


Job description

Job responsibilities

Typing of action plans. To manage and update the electronic diaries of the senior management team and to make appointments, arrange meetings and venues and inform all interested parties and attendees. To liaise with the Charge Nurse in the completion of unsocial hours payments and comply monthly figures for staff sickness, study etc.

To assist the Charge Nurse in ensuring electronic rosters are performed to the specified timeline, To support in effective collection and inputting of data of the unit's productivity data.

Assist the Matron and senior management in the day to day administration of staffing matters, organising annual appraisals and assisting the training team in the recruitment and selection of new staff.

Job description

Job responsibilities

Typing of action plans. To manage and update the electronic diaries of the senior management team and to make appointments, arrange meetings and venues and inform all interested parties and attendees. To liaise with the Charge Nurse in the completion of unsocial hours payments and comply monthly figures for staff sickness, study etc.

To assist the Charge Nurse in ensuring electronic rosters are performed to the specified timeline, To support in effective collection and inputting of data of the unit's productivity data.

Assist the Matron and senior management in the day to day administration of staffing matters, organising annual appraisals and assisting the training team in the recruitment and selection of new staff.

Person Specification

Training and Qualifications

Essential

  • RSA III word processing or equivalent experience
  • 5 GCSE's or equivalent, C or above, must include English
  • Computer literate to ECDL standard or equivalent

Desirable

  • NVQ Level 3 or equivalent

Experience

Essential

  • Proven typing and admin experience
  • Experience in using Microsoft Office and Outlook
  • Demonstrates an understanding of patient/client confidentiality

Desirable

  • Previous experience of working in the NHS

Communication and relationship skills

Essential

  • Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
  • Maintain confidentiality in communication with patients/colleagues

Analytical and Judgement skills

Essential

  • Able to use judgement to make decisions in order to solve problems/enquiries
  • Able to complete tasks using own initiative

Planning and Organisational Skills

Essential

  • Experience working within prescribed deadlines
  • Ability to plan and organise own time
Person Specification

Training and Qualifications

Essential

  • RSA III word processing or equivalent experience
  • 5 GCSE's or equivalent, C or above, must include English
  • Computer literate to ECDL standard or equivalent

Desirable

  • NVQ Level 3 or equivalent

Experience

Essential

  • Proven typing and admin experience
  • Experience in using Microsoft Office and Outlook
  • Demonstrates an understanding of patient/client confidentiality

Desirable

  • Previous experience of working in the NHS

Communication and relationship skills

Essential

  • Must be able to clearly and accurately convey information verbally gathered from both verbal and documented reports
  • Maintain confidentiality in communication with patients/colleagues

Analytical and Judgement skills

Essential

  • Able to use judgement to make decisions in order to solve problems/enquiries
  • Able to complete tasks using own initiative

Planning and Organisational Skills

Essential

  • Experience working within prescribed deadlines
  • Ability to plan and organise own time

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

Queen's Medical Centre

Derby Road

Nottingham

NG7 2UH


Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

Queen's Medical Centre

Derby Road

Nottingham

NG7 2UH


Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Deputy Service Manager

Laura Selby

laura.selby@nuh.nhs.uk

01159249924

Details

Date posted

04 July 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum

Contract

Permanent

Working pattern

Part-time

Reference number

164-5417057

Job locations

Queen's Medical Centre

Derby Road

Nottingham

NG7 2UH


Supporting documents

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