Assistant Coding Manager

Job description

Job responsibilities

Operational Delivery

To develop, implement and maintain a clinical coding strategy, policy and systems to ensure a clinical coding service that meets best practice guidance, providing expert knowledge in the use of clinical coding classifications and associated systems

Support the annual review of the Trusts Coding Policy and Procedure document

Lead the changing needs of a Clinical Coding service, making contribution to the achievement of the Clinical Coding departments objectives

Represent the team and contribute to Trust wide meetings as required

Represent the team and contribute at national and local events outside NUH as required

Oversee management of the clinical coding services including recruitment and selection, and attendance and performance management

Oversee the management of the day-to-day delivery of clinical coding to agreed service levels, including all aspects of management of the clinical coders including use of contract coders as and when required

Act as an authorised signatory for attendance sheets, expenses and office supplies

Lead and actively participate in the staff appraisal process.

Oversee all mandatory training requirements are met

Oversee the team leader to ensure the organisation of the coding team so that individual coders are assigned to specific Clinical Divisions whilst ensuring both multi-skilling of coders and cover for leave

Oversee the team leader to provide effective workload distribution to ensure delivery of a quality service

Lead with the Training and Audit manager in the development, implementation and maintenance of coding standards to meet the requirements of the Trust whilst maintaining coding to national guidelines

Support the Training and Audit Manager and lead coders in consultation with clinicians for clarification on new interventional procedures and clinical practice to ensure correct understanding for code assignment

Take responsibility for the lead coders and the process to promote and improve awareness of Clinical Coding and its purpose, presenting and communicating to a wide range of Trust colleagues, including, clinical, management and admin teams

Monitor coding progress ensuring that coding is maximised and deadlines met whilst maintaining high levels of accuracy and data quality

Lead on appropriate initiatives in coding to enable the Trust to continue to improve the quality and availability of coded information

Oversee the planning, development, promotion and delivery of Clinical Coding events

Project manage complex projects as required to ensure best practice and service development

Promote a culture of innovation, learning, development and supportive team working

Deputise for the Head of Coding as required

Finance and Resource Management

Responsibility for reviewing Clinical Coding budget

Work closely with the Trust Finance colleagues

Act in accordance with NUH financial policies and procedures

Leadership and management

Line manage members of the Clinical Coding team where required and support team development

Support and guide staff through any organisational change within the Trust

Manage any staffing concerns in consultation with HR and the Head of Coding

Responsibility for the recruitment, development, HR management, support, appraisal and one to one meetings for the Clinical Coding team

Support the Head of Coding in the recruitment of new clinical coding team members and be an appointing officer

Ensure that personal development plans are in place for direct line reports and reflection and continuous learning are part of day-to-day activity

Communication

Develop excellent working relationships with both internal and external colleagues

Provide clear communications, verbal and written, to the Clinical Coding Team and colleagues across the Trust

Network across the clinical coding community developing robust relationships to maximise delivery of clinical coding

Communicate highly complex service related information effectively across all channels

Ensure good practice is rapidly shared within the department and wider organisation where appropriate

As required, develop and write business plans to support service development initiatives

Professional

Take responsibility for own professional development and ensure that knowledge is at the forefront of all developments in the Clinical Coding field

Engage with appraisal and development opportunities

Ensure compliance with mandatory training

Work independently and manage own workload

Work flexibly and undertake other duties as required by the Head of Coding

Person Specification

Training & Qualifications

Essential

• Educated to Masters level education or equivalent level work experience in relevant field
• Evidence of NCCQ
• Significant experience as a clinical coding professional with documented evidence of NHS Digital formal training, competency achievement gained and formal refresher training
• Experience of continuing professional development

Desirable

• Leadership qualification/training

Experience

Essential

• Significant management experience with evidence of clear understanding of the Clinical Coding service within the NHS
• oPrevious NHS experience of successful line management of a Clinical Coding team within the last 12 months
• oProven track record of achieving challenging targets
• oExperience of establishing and leading teams
• oGood understanding of the relationship between clinical coding, HRGs and Payment system in the NHS.

Communication and Relationship skills

Essential

• oHighly effective and developed interpersonal and skills and strong ability to communicate with both internal and external colleagues
• oAbility to influence and motivate staff to deliver challenging targets
• oAbility to manage conflict and lead difficult conversations
• oStrong leadership skills
• oAbility to quickly form collaborative and effective relationships both internal and external to the Trust

Analytical and judgement skills

Essential

• oInnovative and strategic thinker with the ability to cut through barriers to change
• oAbility to develop efficient / lean processes to support systematic improvement.
• oAbility to manage highly complicated, sensitive and / or conflicting information in complex and difficult circumstances where acceptance may be problematic.
• oExcellent problem solving skills using teams when appropriate

Planning and Organisational skills

Essential

• oAbility to manage differing and conflicting demands made on service delivery by the users.
• oExperienced in making cases of need and recommendations for the future.
• oAble to ensure short, medium and long term plans are in place
• oAble to ensure short, medium and long term plans are in place
• oUses past experience for planning and work allocation
• oAbility to manage groups of staff and shape and implement changes in relation to the modernisation of services in line with the changing NHS environment.

Other requirements specific to role

Essential

• Pro-active and positive with a "can do" attitude
• oFlexible approach to working hours

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Nottingham University Hospitals NHS Trusts

Address

Nottingham University Hospitals QMC and City sites

Nottingham

NG7 2UH

Employer's website

https://www.nuh.nhs.uk/ (Opens in a new tab)