Job summary
Come and join our amazing team on Neurosciences.
We are a 28 bedded Neurosurgical and Neurology ward under the surgical speciality. We pride ourselves on our high standards of patient care and team work.
The post holder will provide a comprehensive and administrative service Ward Manager and deputy Ward Mangers to assist in the smooth and effective performance of their duties and make a direct and positive contribution to the work of the team. The successful candidate must exercise initiative to organise their own workload within the constraints of defined deadlines. Knowledge and experience of ward administration would be beneficial but not essential. A good standard of education and experience of Microsoft Office packages including a good knowledge of Word and Excel is essential. You will need to provide comprehensive administrative services to the ward staff and assist in the day-to-day administration management of the workforce.
Main duties of the job
We are looking to employ a motivated and conscientious Ward Administrator to join our team. This is a part time post of 30 hrs per week. The main duty of the post will be to efficiently and effectively manage the administrative support to the Ward Sister to ensure the smooth running of the ward.
Previous experience of working in administrationis essential. You will have the ability to prioritise and respond to planned and unplanned situations and assist in the smooth and efficient running of the ward, often dealing with various internal and external staffing teams and department along with sometimes working with outside agencies or companies.
The successful candidate will need to solve problems and issues sensitively, and develop enhanced skills and support others to achieve this. Initiative and the ability to problem solve are integral skills to this role.
If you are a committed and flexible team player who would like to develop your skills within this exciting specialty we would like to hear from you.
Excellent interpersonal skills and telephone manner along with the ability to use them effectively to work with staff.
Desirable but not essential, that you are educated to NVQ level 3 in administration or equivalent qualification or experience and have comprehensive administrative/data management experience (preferably in an NHS setting or a busy office environment).
About us
In addition to the below summary you need to familiarize yourself with full Job Description and Person Specification documents attached to this advert.
Nottingham University Hospitals NHS Trust provides services to over 2.5 million residents of Nottingham and its surrounding communities and specialist services to 3 to 4 million patients. Operating over 3 sites, we have an annual income of £824 million, 1700 beds and 13000 employees. We also have an ambition to be recognised as the country's best teaching Trust; internationally distinguished in a range of services.
Nottingham University Hospitals (NUH) NHS Trust, has been rated 'outstanding' for caring by the CQC and the only organisation in Europe with ANCC Pathway to Excellence and Magnet recognised Hospitals.
Job description
Job responsibilities
The post holder will provide a comprehensive and administrative service to senior members of Ward Management team.
Assist senior members of the team with implementing, maintain and sustaining lean thinking methodology to improve productivity- Provide comprehensive administrative and secretarial service to the clinical staff within the ward area, to include monitoring quality and audit activity and the production a range of documents relating to staffing.The post holder will support the day-to-day administration management of the workforce and education activities, data entry and producing training reports. To provide administrative support and timely workforce and education information related to the ward as required by Ward Manger, Deputy Mangers, and Nurse in Charge. In addition to the below summary, you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.
Person Specification
Commitment to Trust ValuesEssential
Must be able to demonstrate behaviours consistent with Trust Policy
Training & Qualifications Essential
Previous administrative experience
Experience of using Microsoft Word Processing / Text processing or equivalent (Level 3)
A good level of standard education such as GCSEs or equivalent grade
NVQ level 3 in administration or equivalent
Experience Essential
Can complete letters, forms, reports and tables using computerised technology
Desirable
Previous experience of working in the NHS
Communication & RelationshipsEssential
Must be able to clearly and accurately relay information
Desirable
Experience of working in a team
Analytical and Judgement skillEssential
Able to use judgement to make problem solving decisions
Desirable
Experience of data management and report writing
Job description
Job responsibilities
The post holder will provide a comprehensive and administrative service to senior members of Ward Management team.
Assist senior members of the team with implementing, maintain and sustaining lean thinking methodology to improve productivity- Provide comprehensive administrative and secretarial service to the clinical staff within the ward area, to include monitoring quality and audit activity and the production a range of documents relating to staffing.The post holder will support the day-to-day administration management of the workforce and education activities, data entry and producing training reports. To provide administrative support and timely workforce and education information related to the ward as required by Ward Manger, Deputy Mangers, and Nurse in Charge. In addition to the below summary, you need to familiarise yourself with the full Job Description and Person Specification documents attached to this advert.
Person Specification
Commitment to Trust ValuesEssential
Must be able to demonstrate behaviours consistent with Trust Policy
Training & Qualifications Essential
Previous administrative experience
Experience of using Microsoft Word Processing / Text processing or equivalent (Level 3)
A good level of standard education such as GCSEs or equivalent grade
NVQ level 3 in administration or equivalent
Experience Essential
Can complete letters, forms, reports and tables using computerised technology
Desirable
Previous experience of working in the NHS
Communication & RelationshipsEssential
Must be able to clearly and accurately relay information
Desirable
Experience of working in a team
Analytical and Judgement skillEssential
Able to use judgement to make problem solving decisions
Desirable
Experience of data management and report writing
Person Specification
Commitment to Trust Values and
Essential
- Must be able to demonstrate behaviours consistent with Trust Policy
Training & Qualifications
Essential
Desirable
- NVQ level 3 in administration or equivalent
Experience
Essential
- Minimum of 1 years typing & administration experience
Desirable
- Previous experience of working in the NHS
Communication and relationship
Essential
- Must be able to clearly and accurately relay information
Desirable
- Experience of working in a team
Analytical and Judgement skill
Essential
- Able to use judgement to make problem solving decisions
Desirable
- Experience of data management and report writing
Person Specification
Commitment to Trust Values and
Essential
- Must be able to demonstrate behaviours consistent with Trust Policy
Training & Qualifications
Essential
Desirable
- NVQ level 3 in administration or equivalent
Experience
Essential
- Minimum of 1 years typing & administration experience
Desirable
- Previous experience of working in the NHS
Communication and relationship
Essential
- Must be able to clearly and accurately relay information
Desirable
- Experience of working in a team
Analytical and Judgement skill
Essential
- Able to use judgement to make problem solving decisions
Desirable
- Experience of data management and report writing
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).