3814 - Medical Workforce Scheduler

Barnsley Hospital NHS Foundation Trust

The closing date is 18 May 2025

Job summary

This is a 12 months fixed term/secondment opportunity

An excellent opportunity has arisen for a positive and flexible individual to join our busy Surgical Clinical Business Unit (CBU 2) as a Medical Workforce Scheduler. This position is 37.5 hours, 5 days per week. Flexible working patterns may also be considered.

For this post, you will be educated to O level/GCSE standard in Maths and English (grade C or above) and possess an NVQ Level 3 or equivalent qualification in Business Administration.

The successful candidate will provide comprehensive, high quality and effective doctor rota coordination to the CBU, including liaising with internal and external stakeholders to ensure minimum staffing is maintained at all times. It is essential that you have excellent communication skills and previous experience working within a health care administration setting.

You will be required to work independently using your own initiative whilst being able to respond quickly and efficiently to conflicting demands and queries.

For further information or to discuss the duties of this post in more detail, please contact Laura Ruse on telephone 01226 435942 or by email laura.ruse@nhs.net

Main duties of the job

Working on own initiative and without direct supervision, provide effective rota coordination to the Clinical Business Unit, taking a pro-active approach in ensuring all out of hours shifts are covered and minimum staffing is maintained at all times.

To receive and handle sickness/other sensitive information using tact and compassion, ensuring that individuals are sign posted appropriately to places. Ensure medical staff absence is documented OMA advised and support the OSM by providing cover for the relevant activity.

Record doctor sickness and resolve queries relating to all types of leave e.g. annual, study, special and maternity on behalf of the CBU including agreeing annual leave and study leave, escalating to the OSM when leave cannot be agreed.

To ensure that any phased return plans are successfully carried out, working with the CBU management and Consultants. This may include adjusting the rota.

To ensure all Study leave recorded is supported by an authorised form, Responsible for communicating and publishing future rotas and any changes to all relevant parties

About us

Please note that the Trust reserves the right to close a position early.

Barnsley Hospital NHS Foundation Trust is a high performing Trust achieving a Good rating in our most recent Care Quality Commission (CQC) assessment and achieving significant progress in the delivery of our strategic objectives. We are proud of the commitment of our staff to ensuring a strong and sustainable future for this organisation which is highly valued by our local communities.

There has never been a better time to join Barnsley Hospital. It is moving at pace and a we can do this attitude is evident right through the organisation, where staff are engaged for change and committed to being part of the journey to sustainability and growth.

Barnsley Hospital NHS Foundation Trust is committed to promoting equality of opportunity and fair treatment to all applicants regardless of race, nationality, ethnic origin, gender, marital status, mental or physical disability, religion or belief, sexual orientation, age or offending history.

The cost of the DBS (criminal records check) for Band 6 and above roles only will be met by the successful candidate(s) through salary deduction.

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link to check your eligibility Check, certificate of sponsorship - Search - GOV.UK, please note that from April 9th 2025, band 2 and 3 entry roles are no longer eligible for sponsorship

Date posted

02 May 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

C9163-3814E-05-25

Job locations

Pogmoor Road

Barnsley

South Yorkshire

S75 2EP

Job description

Job responsibilities

Job Description for 3814

Please refer to the attached Job Description and Person Specification for full details of the role and responsibilities.

Supporting Documents

Please refer to the values-based recruitment guidance and associated documentation.

Job description

Job responsibilities

Job Description for 3814

Please refer to the attached Job Description and Person Specification for full details of the role and responsibilities.

Supporting Documents

Please refer to the values-based recruitment guidance and associated documentation.

Person Specification

Trust Values

Essential

In around 100 words please describe what Equality & Diversity means to you and why they are important.
In around 100 words please describe what motivates you to do a good job.

Experience

Essential

Experience of working with Medical Staff.
Experience of providing administrative support in a busy office environment.
Previous significant NHS experience.
Experience of handling multiple stakeholders independently.
Experience dealing with sickness and other sensitive information.
Previously worked in a role requiring customer focused approach to work.

Desirable

Rota Coordination/management experience.
Experience of working within the health sector.

Qualifications

Essential

NVQ 3 or equivalent in Business Administration.
EDCL or equivalent IT literacy.
GCSE at Grade C in Maths or English or equivalent.

Desirable

Degree.
CIPD qualification.
Edward Jenner.

Knowledge and Awareness

Essential

Knowledge and awareness of local Patient Administration systems and other related IT systems.
Knowledge of EWTD.

Desirable

Awareness of Employment Law relevant to role.
Experience of medical terminology.

Person Specification

Trust Values

Essential

In around 100 words please describe what Equality & Diversity means to you and why they are important.
In around 100 words please describe what motivates you to do a good job.

Experience

Essential

Experience of working with Medical Staff.
Experience of providing administrative support in a busy office environment.
Previous significant NHS experience.
Experience of handling multiple stakeholders independently.
Experience dealing with sickness and other sensitive information.
Previously worked in a role requiring customer focused approach to work.

Desirable

Rota Coordination/management experience.
Experience of working within the health sector.

Qualifications

Essential

NVQ 3 or equivalent in Business Administration.
EDCL or equivalent IT literacy.
GCSE at Grade C in Maths or English or equivalent.

Desirable

Degree.
CIPD qualification.
Edward Jenner.

Knowledge and Awareness

Essential

Knowledge and awareness of local Patient Administration systems and other related IT systems.
Knowledge of EWTD.

Desirable

Awareness of Employment Law relevant to role.
Experience of medical terminology.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.