Barnsley Hospital NHS Foundation Trust

2759 - Receptionist Clerical Officer

This job is now closed

Job summary

This role is a fantastic opportunity for apprentices who are currently studying for NVQ Level 2/3, apprentices should note that the salary will remain as an apprenticeship salary as this position is fixed term.

The interview date for this role: 8th October 2024

An exciting opportunity has arisen for a highly motivated individual to join our SEQOHS accredited service based at Barnsley Hospital NHS Foundation Trust.

The individual will work with the clinical and administrative team to support the delivery of a quality, high standard service to our internal and external customers.

The post holder will undertake day to day administrative tasks including the management of the Occupational Health email inbox, appointment making and liaising with staff and the wider Trust.

Main duties of the job

The post holder will be the first point of contact of the department by undertaking reception duties and dealing with enquires either in person or by telephone. You will direct enquiries according to urgency or arrange and re-schedule appointment with the appropriate practitioner.

The postholder will maintain the appointments system electronically using OHS database (Cohort) andprovide advice according to Trust and service protocols.

You will liaise with the Appointing Officers in the Trusts recruitment processes andprepare employees personal occupational health records on Cohort (Medgate) and input demographic details on the database; as well asinputting data relating to immunisations and laboratory results into OHS database, Cohort (Medgate).

The role involves producing certification of immunisation and health screening for employees past and present, via OHS database andmaking appointments in accordance with immunisation policies.

You will be required to input details of clients who are terminating employment into database andmaintain storage of Occupational Health records in accordance with legal requirements.

You will be required to maintain confidentiality and discretion showing sensitivity to the needs of others and carry out other duties (as may be requested) from time to time, which are consistent with the grade. You could also be asked to supervise and train new employees on office and computer procedures.

About us

Please note that the Trust reserves the right to close a position early.

Barnsley Hospital NHS Foundation Trust is a high performing Trust achieving a Good rating in our most recent Care Quality Commission (CQC) assessment and achieving significant progress in the delivery of our strategic objectives. We are proud of the commitment of our staff to ensuring a strong and sustainable future for this organisation which is highly valued by our local communities.

There has never been a better time to join Barnsley Hospital. It is moving at pace and a we can do this attitude is evident right through the organisation, where staff are engaged for change and committed to being part of the journey to sustainability and growth.

Barnsley Hospital NHS Foundation Trust is committed to promoting equality of opportunity and fair treatment to all applicants regardless of race, nationality, ethnic origin, gender, marital status, mental or physical disability, religion or belief, sexual orientation, age or offending history.

The cost of the DBS (criminal records check) for Band 6 and above roles only will be met by the successful candidate(s) through salary deduction.

Certificates of Sponsorship

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link below to check your eligibility Check if you need a UK visa - GOV.UK (www.gov.uk), band 2 and 3 roles are no longer eligible for sponsorship.

Date posted

12 September 2024

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year

Contract

Fixed term

Duration

12 months

Working pattern

Full-time

Reference number

C9163-2759E-09-24

Job locations

Pogmoor Road

Barnsley

South Yorkshire

S75 2EP

Job description

Job responsibilities

Job Description for Receptionist Clerical Officer

Please refer to the attached Job Description and Person Specification for full details of the role and responsibilities.

Supporting Documents

Please refer to the values-based recruitment guidance and associated documentation.

Job description

Job responsibilities

Job Description for Receptionist Clerical Officer

Please refer to the attached Job Description and Person Specification for full details of the role and responsibilities.

Supporting Documents

Please refer to the values-based recruitment guidance and associated documentation.

Person Specification

Experience

Essential

Previous experience of working in an office environment.

Desirable

OCR Text/Word Processing.
CLAIT.
Experience of working in an Occupational Health Environment.

Qualifications

Essential

Educated to GCSE level or equivalent.

Desirable

NVQ3 Business Administration.

Knowledge and Awareness

Essential

Knowledge of Microsoft Office.
Knowledge of legal requirements of record keeping in relation to Occupational Health Service.
Understanding of the functions of an Occupational Health Service.

Desirable

Knowledge of Access and Excel.
Knowledge of relevant Trust Policies.

Skills and Abilities

Essential

Ability to respond efficiently to enquiries in person and by telephone.
Ability to work as part of a team.
Ability to treat information confidentially and with sensitivity.

Trust Values

Essential

In around 100 words please describe what Equality & Diversity means to you and why they are important.
In around 100 words please describe a situation where you have helped to improve the service of a department.

Person Specification

Experience

Essential

Previous experience of working in an office environment.

Desirable

OCR Text/Word Processing.
CLAIT.
Experience of working in an Occupational Health Environment.

Qualifications

Essential

Educated to GCSE level or equivalent.

Desirable

NVQ3 Business Administration.

Knowledge and Awareness

Essential

Knowledge of Microsoft Office.
Knowledge of legal requirements of record keeping in relation to Occupational Health Service.
Understanding of the functions of an Occupational Health Service.

Desirable

Knowledge of Access and Excel.
Knowledge of relevant Trust Policies.

Skills and Abilities

Essential

Ability to respond efficiently to enquiries in person and by telephone.
Ability to work as part of a team.
Ability to treat information confidentially and with sensitivity.

Trust Values

Essential

In around 100 words please describe what Equality & Diversity means to you and why they are important.
In around 100 words please describe a situation where you have helped to improve the service of a department.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Barnsley Hospital NHS Foundation Trust

Address

Pogmoor Road

Barnsley

South Yorkshire

S75 2EP

Employer's website

https://www.barnsleyhospital.nhs.uk (Opens in a new tab)

Employer details

Employer name

Barnsley Hospital NHS Foundation Trust

Address

Pogmoor Road

Barnsley

South Yorkshire

S75 2EP

Employer's website

https://www.barnsleyhospital.nhs.uk (Opens in a new tab)