1771 - Administrative Support Officer

Job summary

This role is a fantastic opportunity for apprentices who are currently studying for NVQ Level 2/3, apprentices should note that the salary would be Agenda for Change Annex 21 trainee rate (75%max of band) until they have completed their apprenticeship.

Interview Date: 8th July 2025

15 hours per week, 12 months fixed term / secondment opportunity

The Safeguarding Team at Barnsley Hospital NHS Foundation Trust is seeking to a recruit a enthusiastic and hard working administrative support officer.

This is an exciting and unique opportunity to assist the safeguarding team with their general administrative activities. The post holder must require excellent communication skills, work well within a busy team whilst ensuring confidentiality is maintained at all times. Accuracy and attention to detail are essential requirements alongside the ability to multitask in an ever changing busy environment.

This role is hospital based and would suit someone who is well organised, confident in prioritising tasks and their own workload. Competence in using Excel, Word and Outlook are essential, knowledge of hospital systems would be beneficial but not essential as training can be provided.

The Team deals with sensitive and highly confidential safeguarding issues and communication regarding both Adults and Children the post holder will also be dealing with urgent telephone calls of the same manner, the postholder will be require to prioritise and escalate as appropriate.

Main duties of the job

The postholder will assist and support the safeguarding team with daily activities including :

Provide a high standard of efficient and effective administrative support to the Safeguarding Team.

Undertake any duties associated with organising meetings and training including booking of venues, co ordinating diaries for availability for meetings.

Taking and producing formal minutes and agendas of meeting and arranging dissemination across the Trust including board level.

Assist in the collection and collation of information for audit purposes.

Responding to telephone enquiries and directing them to the appropriate practitioner.

Co ordinating emails and responding where applicable.

Data collection and information sharing for audit and CQC purposes.

Supporting and preparing information for reports.

Producing accurate and concise minutes for safeguarding meetings.

Undertake searches on electronic patient records for data to support the safeguarding team attendance at monthly MARAC meetings.

Circulate information within the trust in relation to missing children and families.

About us

We reserve the right to close positions early

We scored best in the country in the most recent NHS Staff Survey for teamwork, compassionate leadership, and supporting work/life balance. In 2024's survey, the Trust also scored above average in every theme of the NHS People Promise the promise NHS colleagues make to work together each other to improve the experience of working in the NHS for everyone

Barnsley Hospital is a high performing Trust, currently rated Good by the Care Quality Commission (CQC) and achieving significant progress in the delivery of our strategic objectives, including our ambition to be the best Place to Work

We are proud of the commitment of our colleagues to ensuring a strong and sustainable future and our organisation is highly valued by our local communities

There has never been a better time to join Barnsley Hospital. It is moving at pace and a we can do this attitude is evident right through the organisation.

Barnsley Hospital is committed to promoting equality of opportunity and fair treatment to all applicants.

For individuals who may require sponsorship under the skilled worker or health & care visa route please use the link on the right hand side of the advert to check your eligibility, please note that band 2 and 3 entry roles are no longer eligible for sponsorship

The cost of the DBS (criminal records check) for Band 6 and above roles will only be met by the successful candidate(s) through salary deduction

Employer details

Employer name

Barnsley Hospital NHS Foundation Trust

Address

Pogmoor Road

Barnsley

South Yorkshire

S75 2EP

Employer's website

https://www.barnsleyhospital.nhs.uk (Opens in a new tab)

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Employer details

Employer name

Barnsley Hospital NHS Foundation Trust

Address

Pogmoor Road

Barnsley

South Yorkshire

S75 2EP

Employer's website

https://www.barnsleyhospital.nhs.uk (Opens in a new tab)

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