Job summary
To work with the minimum of supervision in an organised, efficient manner in order to maximise the effective use of both their own time and that of managerial staff.
To provide comprehensive administrative support to the Divisional Management Team.
Main duties of the job
1. To be responsible for the maintenance, accuracy and quality of data.
2. To provide administrative support for the offer of choice for future follow-up care program of work.
3. To provide administration support to sub-specialty clinical leads in the maintenance of selected drug monitoring programs of work.
4. To carry out general administrative duties, scanning, photocopying etc.
5. To complete mandate forms as and when required at the instruction of the divisional coordinator.
6. Booking of patient appointments for divisional in-house patient services
7. To collect and track medical case notes as and when required by the division.
8. To liaise with the information team on the production of general reports for the division as needed.
9. To input into the divisional database/spread sheets in a timely manner.
10. To provide cover for colleagues during periods of leave
11. To minute take for divisional meetings.
12. Undertake any other duties which may reasonably be expected of the post holder to ensure the efficient running of the division in the absence of the divisional coordinator
About us
The Walton Centre NHS Foundation Trust is the only NHS trust to hold dual accreditation for the Investors in People. We invest in people and we invest in wellbeing standards and have been awarded Gold status for both. The Walton Centre is a leader in the treatment and care of neurology and neurosurgery, placing the patient and their family at the heart of everything we do. As the only specialist hospital trust in the UK dedicated to providing comprehensive neurology, neurosurgery, spinal and pain management services we are proud to be rated as an Outstanding Trust by the Care Quality Commission (CQC), and champion change throughout the field of neuroscience. Originally formed in 1992, the Trust received Foundation Trust status in 2009.
With around 1,450 staff, The Walton Centre treats more than 127,000 outpatients and 18,000 inpatients each year. We have leading specialists and incredibly dedicated staff delivering excellent clinical outcomes for brain, spinal and neurological care nationally and internationally. Teams across our site in Fazakerley, Liverpool, offer a world-class service in diagnosing and treating injuries and illnesses affecting the brain, spine and peripheral nerves and muscles, and in supporting people suffering from a wide range of long-term neurological conditions.
Job description
Job responsibilities
1. To be responsible for the maintenance, accuracy and quality of data.
2. To provide administrative support for the offer of choice for future follow-up care program of work.
3. To provide administration support to sub-specialty clinical leads in the maintenance of selected drug monitoring programs of work.
4. To carry out general administrative duties, scanning, photocopying etc.
5. To complete mandate forms as and when required at the instruction of the divisional coordinator.
6. Booking of patient appointments for divisional in-house patient services
7. To collect and track medical case notes as and when required by the division.
8. To liaise with the information team on the production of general reports for the division as needed.
9. To input into the divisional database/spread sheets in a timely manner.
10. To provide cover for colleagues during periods of leave
11. To minute take for divisional meetings.
12. Undertake any other duties which may reasonably be expected of the post holder to ensure the efficient running of the division in the absence of the divisional coordinator
Job description
Job responsibilities
1. To be responsible for the maintenance, accuracy and quality of data.
2. To provide administrative support for the offer of choice for future follow-up care program of work.
3. To provide administration support to sub-specialty clinical leads in the maintenance of selected drug monitoring programs of work.
4. To carry out general administrative duties, scanning, photocopying etc.
5. To complete mandate forms as and when required at the instruction of the divisional coordinator.
6. Booking of patient appointments for divisional in-house patient services
7. To collect and track medical case notes as and when required by the division.
8. To liaise with the information team on the production of general reports for the division as needed.
9. To input into the divisional database/spread sheets in a timely manner.
10. To provide cover for colleagues during periods of leave
11. To minute take for divisional meetings.
12. Undertake any other duties which may reasonably be expected of the post holder to ensure the efficient running of the division in the absence of the divisional coordinator
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent.
- ECDL certificate or equivalent
Knowledge & Experience
Essential
- Previous ward or office work
- Experience of working as part of a team
- Experience of working to deadlines
- Experience of working with / on computers
- Experience of data inputting and data spread sheets
Desirable
- Previous experience of working in the NHS
- Knowledge of NHS records tracking systems
Skills & Attributes
Essential
- Good general standard of numeracy and literacy
- Good communication and interpersonal skills
- Good keyboard skills & knowledge of Microsoft Office
- Good organisational skills
- Ability to prioritise workload
- Understanding of the need for confidentiality and the security of information
- Able to work independently or as part of a team
Person Specification
Qualifications
Essential
- Educated to GCSE level or equivalent.
- ECDL certificate or equivalent
Knowledge & Experience
Essential
- Previous ward or office work
- Experience of working as part of a team
- Experience of working to deadlines
- Experience of working with / on computers
- Experience of data inputting and data spread sheets
Desirable
- Previous experience of working in the NHS
- Knowledge of NHS records tracking systems
Skills & Attributes
Essential
- Good general standard of numeracy and literacy
- Good communication and interpersonal skills
- Good keyboard skills & knowledge of Microsoft Office
- Good organisational skills
- Ability to prioritise workload
- Understanding of the need for confidentiality and the security of information
- Able to work independently or as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
