Job summary
The post holder will provide an efficient administration and co-ordination service to the Medical Education Team, including ESR inputting and reporting, minute taking, e-learning support, supporting the undergraduate students and developing and maintaining systems to support the quality of medical education and training in the Trust.
Main duties of the job
To Provide general administrative support for the Medical Education Team.Communicate with Trust staff, students and external customers interested in undertaking educational courses, dealing with enquiries, and giving information. Provide administrative support for any meetings deemed relevant, including producing minutes and agendas.Provide cover for the Undergraduate Medical Education Coordinator in relation to student support. Administrative support for the Doctors Teaching and Induction Programme.Monitor and support the Consultant and Trainee Mandatory Training by recording and inputting training on ESR and chase up training.Provide administrative support with the Consultant Study Leave process by populating spreadsheets and sending out approval letters.Set up training rooms and clinical skills laboratory for teaching sessions and clear away equipment
About us
Liverpool Women's NHS FT became part of NHS University Hospitals of Liverpool Group (UHLG) in November 2024, following the coming together with Liverpool University Hospitals NHS FT. UHLG was born from a shared aim to improve the care we provide to our patients.
UHLG is one of the largest employers in the region, with over 16,800 colleagues who are dedicated to caring for our communities - from birth and beyond. For the 630,000 people across Merseyside, UHLG is also their local NHS, providing general and emergency hospital care, alongside highly specialised regional services for more than two million people in the North West.
At Liverpool Women's Hospital, each year we deliver approximately 7,500 babies, carry out around 50,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly and premature newborns, perform around 1,000 IVF cycles, and conduct over 4,000 genetic appointments.
We believe that this, along with a strong dedication to research and innovation, makes usthespecialist health provider of choice in Europe for women, babies and families.
For roles at Liverpool University Hospitals, visit their careers page.
UKVI guidelines prohibits sponsorship for all Band 2 posts. Guidelines state that many non-clinical posts are not eligible for sponsorship. Please use UKVI guidance on Skilled Worker Visas to determine your eligibility for sponsorship if you were to gain a conditional offer for this role.
https://www.gov.uk/skilled-worker-visa/your-job
Job description
Job responsibilities
To Provide general administrative support for the Medical Education Team. Communicate with Trust staff, students and external customers interested in undertaking educational courses, dealing with enquiries, and giving information. Provide administrative support for any meetings deemed relevant, including producing minutes and agendas. Provide cover for the Undergraduate Medical Education Coordinator in relation to student support. Administrative support for the Doctors Teaching and Induction Programme. Monitor and support the Consultant and Trainee Mandatory Training by recording and inputting training on ESR and chase up training. Provide administrative support with the Consultant Study Leave process by populating spreadsheets and sending out approval letters. Set up training rooms and clinical skills laboratory for teaching sessions and clear away equipment
Job description
Job responsibilities
To Provide general administrative support for the Medical Education Team. Communicate with Trust staff, students and external customers interested in undertaking educational courses, dealing with enquiries, and giving information. Provide administrative support for any meetings deemed relevant, including producing minutes and agendas. Provide cover for the Undergraduate Medical Education Coordinator in relation to student support. Administrative support for the Doctors Teaching and Induction Programme. Monitor and support the Consultant and Trainee Mandatory Training by recording and inputting training on ESR and chase up training. Provide administrative support with the Consultant Study Leave process by populating spreadsheets and sending out approval letters. Set up training rooms and clinical skills laboratory for teaching sessions and clear away equipment
Person Specification
Education / Qualifications
Essential
- ECDL/MS Office Qualifications or equivalent
- GCSE English and Maths grade C above or equivalent
Experience
Essential
- Minimum of 1 years' experience working in an office environment in a supporting role
- Experience of a range of administration/secretarial procedures
- Experience of producing standard documents in Word, Excel and PowerPoint
Desirable
- Previous NHS experience
- Experience of working with and maintaining electronic information systems, ie databases
Knowledge, Skills & Abilities
Essential
- Demonstrate high levels of customer service
- Able to maintain the quality of own work, and to meet timescales and deadlines
- Able to communicate clearly at all levels of the organisation both verbally and in writing
- Competent in using MS Office packages
- Ability to prioritise workload and meet deadlines
- Able to solve problems and work on own initiative
- Act in ways that support equality and value diversity
Additional Requirements
Essential
- Works well as part of a team
- Adapts well with change
- Punctual and flexible across hours of work
Person Specification
Education / Qualifications
Essential
- ECDL/MS Office Qualifications or equivalent
- GCSE English and Maths grade C above or equivalent
Experience
Essential
- Minimum of 1 years' experience working in an office environment in a supporting role
- Experience of a range of administration/secretarial procedures
- Experience of producing standard documents in Word, Excel and PowerPoint
Desirable
- Previous NHS experience
- Experience of working with and maintaining electronic information systems, ie databases
Knowledge, Skills & Abilities
Essential
- Demonstrate high levels of customer service
- Able to maintain the quality of own work, and to meet timescales and deadlines
- Able to communicate clearly at all levels of the organisation both verbally and in writing
- Competent in using MS Office packages
- Ability to prioritise workload and meet deadlines
- Able to solve problems and work on own initiative
- Act in ways that support equality and value diversity
Additional Requirements
Essential
- Works well as part of a team
- Adapts well with change
- Punctual and flexible across hours of work
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
