Medicines Governance Officer

Job description

Job responsibilities

Job Summary

The post holder will:

Work as part of the Medicines Safety, Optimisation and Pharmacy Governance team, led by the Lead Pharmacist Medicines Safety to provide high quality support, facilitate and maintain administrative arrangements and procedures for the sound corporate governance of the Group.

Support the Medicines Safety, Optimisation and Pharmacy Governance team in the provision of secretarial support and advice to the Group. The purpose of the Medicines Safety, Optimisation and Pharmacy Governance team is to support the Chief Pharmacist, Lead Pharmacist for Medicines Safety on all aspects of Medicines Management, Optimisation and Governance for the pharmacy department and organisation.

Key Responsibilities

As part of the Medicines Safety, Optimisation and Pharmacy Governance team provide a high level of support, facilitate and maintain administration arrangements and procedures to support the sound Medicines Safety, Optimisation and Governance of the Group.

Maintain an active role in supporting office management ensuring requirements are sufficiently met.

Act as a point of contact as part of the Medicines Safety, Optimisation and Pharmacy Governance team.

To facilitate meetings within the Medicines Safety, Optimisation and Pharmacy Governance team.

To coordinate the production of papers, ensuring timely distribution of agendas and supporting papers for internal and external stakeholders.

To attend and minute specified meetings and accurately and appropriately record discussions and decisions taken.

Duties and Key Tasks

Medicines Governance

Maintain databases required for the role.

To implement effective systems for developing and managing the forward plan and agenda for each group/committee as agreed with each Chair or the Deputy Director of Pharmacy for Medicines Governance and Medicines Safety.

To maintain and monitor a schedule of actions for the groups/committees as required. To follow up meetings with action logs and ensure these are scheduled for matters arising or the forward planning as appropriate.

To manage key medicines safety, governance and optimisation projects to ensure the Chief Pharmacist fulfils the appropriate statutory duties.

To work closely with the Medicines Safety, Optimisation and Governance Team. To ensure venues, facilities and refreshments are booked.

Maintain an awareness of the changing regulatory environment affecting the Medicines Safety and Governance within the Group.

Infection Prevention & Control

All staff will adhere to infection control policies and procedures at all times and carry out role specific duties as per roles and responsibilities.

Confidentiality

Confidentiality/Data Protection regarding all personal information and Group activity must be maintained at all times (both in and out of working hours). All staff should ensure that they are familiar with and adhere to all Group privacy, confidentiality and security policies and procedures. Any breach of confidentiality will be taken seriously, and appropriate disciplinary action taken.

Freedom of Information

In accordance with Freedom of Information and other associated legislation, the Group may be required to make public recorded information available upon a request or do this as part of a publication scheme. Please note, that in your public role, your name or job role may be contained in a document that is published in accordance with such legislation.

Management of Risk & Health and Safety

All employees have a duty to take reasonable care to avoid injury to themselves or to others and to co-operate with the Group in meeting its statutory requirements

All employees will proactively contribute to the management of risk by identifying hazards in the workplace which have the potential to cause harm, raising issues of concern and risk to the appropriate level.

Safeguarding Children and Vulnerable Adults

All Group employees are required to act in such a way that at all times safeguards the health and wellbeing of children and vulnerable adults. Familiarisation with and adherence to Group Safeguarding policies is an essential requirement of all employees, as is participation in related mandatory/statutory training.

IT Skills

All staff are expected to have or to gain a minimum of basic level IT skills to enable them to use the Group IT systems to support Group services and needs. All staff should be familiar with relevant IT systems and security policies and procedures.

Records Management

All staff are personally responsible for record keeping. A record is anything that contains information in any medium e.g. paper, tapes, computer information, etc. which have been created or gathered as a result of any NHS activity. All individuals within the Group are responsible for any records they create or use. Please ensure that records are retained in accordance with the Records Management Policy and are stored in a manner that allows them to be easily located in the event of a Freedom of Information (FOI) request.

Information Quality

All staff must ensure complete and accurate data is collected to the highest standard at all times. Data collection should be supported by adequate documentation and processes should be regularly reviewed. Staff should ensure that processes conform to national standards and are fit for purpose. All staff should comply with the Information Quality Policy.

Professional Responsibility

As per any required registration, LWH & LUHFT policy.

Clinical Responsibility

n/a

Administration Responsibility

To support the administrative responsibility for the Medicines Safety, Optimisation and Governance Team, ensuring that administrative processes are robust and sustainable.

Research

Undertakes external benchmarking and research on request.

Strategic role

To have a broad understanding of the Groups strategy in order to ensure that day- to- day activity is sufficiently aligned.

HR Management

Training in own discipline/area

Financial Responsibility

Ordering of stocks and supplies

Change of Job Description

The duties outlined above are not intended to be exhaustive and may change as the needs of the department alter in line with current agendas. This job description will be subject to periodic review and amendment in accordance with the needs of the Group.

Person Specification

Qualifications

Essential

• Graduate level or equivalent / or demonstrable experience in a similar role.

Experience

Essential

• Previous experience in administration in either governance or a similar field.
• An ability to work flexibly and adapt quickly to changes and proactively manage competing priorities, whilst using own initiative.
• Previous experience in administration in either governance or a similar field.

Knowledge & Skills

Essential

• Understand the critical importance of confidentiality
• Best practice relating to minute taking and meeting scheduling and administration
• Excellent IT knowledge, specifically relating to all Microsoft packages.

Desirable

• Understanding of Governance concepts and principles

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

UK Registration

Applicants must have current UK professional registration. For further information please see NHS Careers website (opens in a new window).

Employer details

Employer name

Liverpool Women's NHS Foundation Trust

Address

LWH

Crown Street

Liverpool

L8 7SS

Employer's website

https://www.liverpoolwomens.nhs.uk/ (Opens in a new tab)