Job summary
The post holder is responsible for the management of requests for the release of information ensuring the Data Protection Act and the ICO Code of Practice for Subject Access Requests are applied to.
To maintain effective working relationships with consultants, nursing staff, Safeguarding Team, Legal Services, Health Records Department and Trust managers to ensure the smooth processing of release requests.
Main duties of the job
Act as the first point of contact for information release enquiries
Be conversant with the Data Protection Act, ICO Code of Practice, and the General Data Protection Regulations
- Identify and remove information that has been misfiled
- Consider harm occurring because of the release of information.
- Review information about other individuals that are contained within those records, to remain in or whether it needs to be removed/redacted
- Extract information from Trust clinical systems
- Assess requests to confirm they are legally valid
- Ensure consent is lawful
- Individuals requesting information on a deceased relative are the legal personal representative
- Downloading and photocopying of notes and stored securely for the minimum time possible
-
About us
Liverpool Women's NHS Foundation Trust delivers the highest standards of care for women, babies and families. Each year we deliver over 7,500 babies, carry out over 49,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly & preterm new-borns, perform around 1,000 IVF cycles and have over 4,000 genetic appointments taking place. We believe that this along with a strong dedication to research & innovation makes us the specialist health provider of choice in Europe for women, babies and families.
We have some of the leading experts in their field, which has been showcased on national TV and news, making our teams famous across the world for professionalism, skill & compassion.
The Trust is constantly innovating and evolving its services to provide the most cutting edge and modern care possible. As well as developing services on our current site we have long-term aspirations for the future. We have recently launched a number of new strategies which provide a detailed long-term plan for our services.
Check out why Liverpool Women's NHS Foundation Trust is a great place to work using the links below:
Video: https://vimeo.com/556197652
Video: https://vimeo.com/556197652
Online brochure: https://www.liverpoolwomens.nhs.uk/media/4121/recruitment-pack-great-place-to-work-16pp-v4-final.pdf
Video: https://vimeo.com/556197652
Online brochure: https://www.liverpoolwomens.nhs.uk/media/4121/recruitment-pack-great-place-to-work-16pp-v4-final.pdf
Job description
Job responsibilities
Responsible for the day to day management of requests for the release of information ensuring the principles of the Data Protection Act and the ICO Code of Practice for Subject Access Requests are applied to.
To maintain effective working relationships with consultants, nursing staff, Safeguarding Team, Legal Services, Health Records Department and Trust managers to ensure the smooth processing of release requests
Job description
Job responsibilities
Responsible for the day to day management of requests for the release of information ensuring the principles of the Data Protection Act and the ICO Code of Practice for Subject Access Requests are applied to.
To maintain effective working relationships with consultants, nursing staff, Safeguarding Team, Legal Services, Health Records Department and Trust managers to ensure the smooth processing of release requests
Person Specification
Experience
Essential
- Experience in a work environment managing personal and sensitive records on a day to day basis.
- Experience using specialist redaction software.
- Experience using computer systems and request management systems.
Qualifications
Essential
- Years experienceHigher National Certificate or Higher National Diploma or NVQ Level 4 or Foundation degree Or A combination of qualifications, experience and knowledge which, when combined, equate to the above qualifications
Knowledge & Skills
Essential
- Detailed knowledge of Information Governance and Confidentiality.
- Detailed and in-depth knowledge of: - 1) The Data Protection Act 2018, 2) ICO Subject Access Code of Practice, 3) The General Data Protection Regulations sufficient to be able to interpret and apply the principles on a day to day basis.
- Sufficient skills to communicate effectively with patients, carers, relatives, parents, solicitors, coroners, benefits agency staff and court officials.
Personal Attributes
Essential
- Enthusiastic and self-motivated
- Ability to work independently or as part of a team
- Ability and willingness to work flexibly.
- Pays attention to detail.
Person Specification
Experience
Essential
- Experience in a work environment managing personal and sensitive records on a day to day basis.
- Experience using specialist redaction software.
- Experience using computer systems and request management systems.
Qualifications
Essential
- Years experienceHigher National Certificate or Higher National Diploma or NVQ Level 4 or Foundation degree Or A combination of qualifications, experience and knowledge which, when combined, equate to the above qualifications
Knowledge & Skills
Essential
- Detailed knowledge of Information Governance and Confidentiality.
- Detailed and in-depth knowledge of: - 1) The Data Protection Act 2018, 2) ICO Subject Access Code of Practice, 3) The General Data Protection Regulations sufficient to be able to interpret and apply the principles on a day to day basis.
- Sufficient skills to communicate effectively with patients, carers, relatives, parents, solicitors, coroners, benefits agency staff and court officials.
Personal Attributes
Essential
- Enthusiastic and self-motivated
- Ability to work independently or as part of a team
- Ability and willingness to work flexibly.
- Pays attention to detail.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
