RePHyNe Project Co-ordinator

Job description

Job responsibilities

Act as the central point of contact for RePHyNe collaborating centres, maintaining effective communication between centres and the RePHyNe Advisory Group and Executive Committee.

Compile and manage RePHyNe regulatory applications and substantial amendments; liaising with the Sponsor to ensure that all relevant approvals and agreements are in place for the project.

Responsible for ensuring all appropriate contracts and agreements are in place and maintained.

Maintain communication with RePHyNe Chief Investigator providing regular progress updates via email, virtual and face-to-face meetings as necessary.

Act as the central point of contact and administrative lead for the RePHyNe Project Team, maintaining good communication between team members, the project committees and PPIE group. Lead and facilitate regular RePHyNe Project Team meetings.

Service the RePHyNe Advisory Group, Executive Committee and related collaborators meetings; co-ordinating meeting dates, organising meeting accommodation / IT facilities, organising agendas, taking/writing up minutes, logging actions and ensuring actions are addressed. Arranging suitable accommodation/travel in the UK and outside of the UK as necessary

Maintain the RePHyNe master file, setting up SOPs and devising appropriate proformas specific to registry management.

Facilitation of processes to meet local information governance and ethical requirements in collaborating centres, UK and international, ensuring compliance with Good Clinical Practice (ICH GCP).

Liaison with collaborating centres, ensuring that they are compliant with RePHyNe standard operating procedures, protocols and regulatory requirements, and that they are kept informed about RePHyNe developments.

Liaison with the commercial funding partners and academic institutions that support the registry, including raising issues as necessary and monitoring SLAs.

Ensure completeness and quality of data being entered into the registry, investigating and locating missing data. Liaison with centres to troubleshoot problems with entering data into the registry.

Liaison with RePHyNe database administrator to download and analyse data from the registry (RePHyNe REDCap database) if skills allow.

Produce regular RePHyNe progress reports for general distribution as well as reports to the ethics committee, oversight committees, funders and Sponsor as required.

Ensure compliance with Trust RD&I Standard Operating Procedures.

Liaise with RePHyNe funding bodies and Trust Finance department on the RePHyNe budget, ensuring that invoices are raised and paid in reasonable time.

Prepare financial reports as required for submission to the RePHyNe Executive Committee and funders as applicable and ensuring up to date budget information is available to the Programme Lead

Maintain regular communication with commercial funding partners.

Use of the following computer packages/databases as necessary: Microsoft 365 (Outlook, Word, Excel etc.), and basic publishing software (for newsletters).

Organise promotion of RePHyNe using newsletters, website news, social media (X, Facebook etc.)

Person Specification

Skills, Knowledge & Aptitudes

Essential

• Experience of clinical trial/registry administration and management
• Knowledge and understanding of clinical trials/research legislation
• Experience of collecting, recording and monitoring data
• Ability to effectively manage and prioritise workload to meet stringent deadlines
• Ability to organise and facilitate meetings, prepare agenda and take minutes
• Ability to liaise effectively with other professionals
• Ability to liaise with national funding bodies and agencies
• Ability and willingness to work flexibly
• Ability to work on own initiative

Desirable

• Experience of working within the NHS
• Experience of working within research and development settings
• Experience of trial budget management
• Experience in supervisory management
• Project management skills

Qualifications & Learning

Essential

• Degree or equivalent
• Training in Good Clinical Practice requirements

Desirable

• Degree in science, business or health services

Experience

Essential

• Computer literate, (e.g. Office 365 software), competent and habitual user of email
• Ability to produce written reports and newsletters

Desirable

• A thorough understanding of research processes
• Experience of data management within computer databases
• Website development (Microsoft WordPress)

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Liverpool Women's NHS Foundation Trust

Address

Liverpool Women's Hospital

Liverpool

L8 7SS

Employer's website

https://www.liverpoolwomens.nhs.uk/ (Opens in a new tab)