Job summary
We are seeking an experienced Personal Assistant to join the Executive Administration Team to provide comprehensive office management and administrative support to the Chief Medical Officer and her Deputy. The post holder will be working in the Trust Office, based at Liverpool Women's Hospital.
The successful candidate will have significant experience of working in a similar position, ideally within a senior executive office within the NHS or other public sector organisation. Knowledge and experience of corporate governance and regulation is desirable, and a strong track record of office management and diary and committee management. We are seeking a candidate who is a clear and experienced communicator who is passionate about the delivery of high-quality services and has a can-do approach.
This is a busy, demanding yet rewarding role and the post holder will need to have a flexible approach to work, to be able to use their own initiative as well as work effectively as part of the larger team.
Main duties of the job
The post holder will work as part of a team who provide cover and support for each other to ensure the smooth running of the executive function as a whole.
The successful candidate will have previous experience as a PA and have excellent organisational skills, a high level of competency in using Microsoft Office and the ability to work under pressure, prioritise workloads and work to deadlines. You will be required to work on your own initiative and deal with matters on behalf of those who you support, be an effective decision maker with the ability to work flexibly.
Excellent communication skills, both written and verbal are required, and the post holder will have the ability to liaise with staff within the Trust and with external contacts representing the organisation. The candidate will be required to manage diaries, emails and arrange meetings for those posts supported. Previous experience of agenda preparation and generating minutes for high level meetings is required.
About us
Liverpool Women's delivers the highest standards of care for women, babies and their families. It is an exciting environment to work in and a great place to develop your career.
We value the contribution of individual talent and are committed to having a workforce that is representative of the local community. We will consider requests for flexible working on hiring.
Our core value is to 'Be Kind' and we have an ambition to 'Be Brilliant' with the best people, giving the safest care, to provide outstanding experiences.
The Trust is constantly innovating and evolving it's services to provide the most cutting edge care possible. We have long-term aspirations for the future. https://www.liverpoolwomens.nhs.uk/about-us/our-future/planning-for-future-generations/
We are committed to creating a greener Liverpool Women's https://www.liverpoolwomens.nhs.uk/media/4095/our-green-plan.pdf
https://www.liverpoolwomens.nhs.uk/media/4121/recruitment-16pp-v5-current-version.pdf
Job description
Job responsibilities
The post holder will work as part of a team who provide cover and support for each other to ensure the smooth running of the executive function as a whole.
The successful candidate will have previous experience as a PA and have excellent organisational skills, a high level of competency in using Microsoft Office and the ability to work under pressure, prioritise workloads and work to deadlines. You will be required to work on your own initiative and deal with matters on behalf of those who you support, be an effective decision maker with the ability to work flexibly.
Excellent communication skills, both written and verbal are required, and the post holder will have the ability to liaise with staff within the Trust and with external contacts representing the organisation. The candidate will be required to manage diaries, emails and arrange meetings for those posts supported. Previous experience of agenda preparation and generating minutes for high level meetings is required.
Job description
Job responsibilities
The post holder will work as part of a team who provide cover and support for each other to ensure the smooth running of the executive function as a whole.
The successful candidate will have previous experience as a PA and have excellent organisational skills, a high level of competency in using Microsoft Office and the ability to work under pressure, prioritise workloads and work to deadlines. You will be required to work on your own initiative and deal with matters on behalf of those who you support, be an effective decision maker with the ability to work flexibly.
Excellent communication skills, both written and verbal are required, and the post holder will have the ability to liaise with staff within the Trust and with external contacts representing the organisation. The candidate will be required to manage diaries, emails and arrange meetings for those posts supported. Previous experience of agenda preparation and generating minutes for high level meetings is required.
Person Specification
Skills, Knowledge & Aptitudes
Essential
- Good level of numeracy and literacy skills
- Able to communicate clearly both in verbal and written communications
- Good keyboard & PC skills. Working knowledge of Microsoft Office packages i.e. Outlook, Word, Excel.
- Organised and methodical with an attention to detail.
- Professional and friendly telephone manner
- Able to maintain accuracy to high standards.
- Able to maintain complete confidentiality.
Desirable
- Ability to learn NHS or clinical specialty terminology.
Qualifications & Learning
Essential
- Educated to GCSE level or equivalent including English and Mathematics.
- Computer Qualification (ECDL or equivalent)
- Typing qualification - RSA III or equivalent
Desirable
- Holds or currently studying towards a General Secretarial qualification such as diploma, advance diploma, professional certificate or equivalent.
Experience
Essential
- Experience of minute taking and diary management including managing inboxes.
- Experience of collating meeting papers and agenda preparation.
Desirable
- Experience of working in an Executive Office environment, preferably within a healthcare environment.
- Previous experience of working in an NHS office
Person Specification
Skills, Knowledge & Aptitudes
Essential
- Good level of numeracy and literacy skills
- Able to communicate clearly both in verbal and written communications
- Good keyboard & PC skills. Working knowledge of Microsoft Office packages i.e. Outlook, Word, Excel.
- Organised and methodical with an attention to detail.
- Professional and friendly telephone manner
- Able to maintain accuracy to high standards.
- Able to maintain complete confidentiality.
Desirable
- Ability to learn NHS or clinical specialty terminology.
Qualifications & Learning
Essential
- Educated to GCSE level or equivalent including English and Mathematics.
- Computer Qualification (ECDL or equivalent)
- Typing qualification - RSA III or equivalent
Desirable
- Holds or currently studying towards a General Secretarial qualification such as diploma, advance diploma, professional certificate or equivalent.
Experience
Essential
- Experience of minute taking and diary management including managing inboxes.
- Experience of collating meeting papers and agenda preparation.
Desirable
- Experience of working in an Executive Office environment, preferably within a healthcare environment.
- Previous experience of working in an NHS office
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
