Job summary
Liverpool Women's Foundation NHS Trust is, as our name suggests, a specialist in the provision of health services for women and their babies - both within the hospital and out in the community. Our team contains some of the most outstanding expertise and experience in this field, and as one of only two such specialist trusts in the UK - and the largest women's hospital of its kind in Europe - we are dedicated to the care and well-being of our patients.
As an innovative leader in our field, we are continually striving to offer the best care possible to all patients. This ambition leads to our finance function striving to develop and grow to continue to provide all operational staff the best service possible.
An exciting opportunity has arisen to join our finance team as we are recruiting to the post of Finance Administrator, which is an Agenda for Change (AfC) band 2 position, on a permanent contract, office based at Crown Street, Liverpool, L8 7SS.
Main duties of the job
Reporting to the Cash and Treasury Manager
- Administering patient and staff reimbursements - Post opening and preparation- Recording the day to day cash/ credit card transactions for the Trust and Charitable Funds- Reconciling and maintaining petty cash floats- Preparation of the weekly banking- Outgoing post- Support for Accounts Payable
About us
Liverpool Women's NHS Foundation Trust delivers the highest standards of care for women, babies and families. Each year we deliver over 7,500 babies, carry out over 49,000 gynaecological inpatient and outpatient procedures, care for over 1,000 poorly & preterm newborns, perform around 1,000 IVF cycles and have over 4,000 genetic appointments taking place. We believe that this along with a strong dedication to research & innovation makes usthe specialist health provider of choice in Europe for women, babies and families.
We have some of the leading experts in their field, which has been showcased on national TV and news, making our teams famous across the world for professionalism, skill & compassion.
The Trust is constantly innovating and evolving it's services to provide the most cutting edge and modern care possible. As well as developing services on our current site we have long-term aspirations for the future. We have recently launched a number of new strategies which provide a detailed long-term plan for our services.
Check out why Liverpool Women's NHS Foundation Trust is a great place to work using the links below:
Video: https://vimeo.com/556197652
Online brochure: https://www.liverpoolwomens.nhs.uk/media/4121/recruitment-pack-great-place-to-work-16pp-v4-final.pdf
Job description
Job responsibilities
1 Cash and Banking Collecting, counting and banking of cash, cheques and other payment methods in accordance with specified operating procedures. Receipting in person, by telephone and bank payments utilising Oracle
2 Petty Cash Disbursements Reimbursing petty cash expenditure in a timely manner according to Trust procedures Ensuring accounting records are maintained to demonstrate a suitable audit trail for petty cash Reimbursing patient travel expenses in accordance with national regulations and Trust procedures
3 Controlled Stationery To maintain records of controlled stationery and advise of any inconsistencies in its usage
4 Provision of Financial Services Ensuring invoices are scanned and indexed to facilitate information for managers and other finance staff Supporting the Accounts Payable function with routine tasks such as invoice input and authorisation, supplier payments and covering during periods of absence.
5 Other Duties Other clerical duties to support the activities of the finance and procurement team. Ensuring external post is appropriately processed by franking, special delivery etc and made available for collection deadlines. Post Opening and distribution in accordance with departmental procedures
Financial Accounts are a dynamic, passionate team looking for a dedicated and hardworking individual to join us. The post holder will be undertaking a wide range of financial activities within the Financial Accounts team and report in to a Cash and Treasury Supervisor. The team provides a shared financial service. It has responsibility for overseeing routine transactional processes ensuring sound financial control within the Trusts main exchequer accounts as well as its Charitable Funds.
This is an excellent opportunity for an individual to gain broad and invaluable experience in a busy and ever-changing environment in a specialist Foundation Trust.
Job description
Job responsibilities
1 Cash and Banking Collecting, counting and banking of cash, cheques and other payment methods in accordance with specified operating procedures. Receipting in person, by telephone and bank payments utilising Oracle
2 Petty Cash Disbursements Reimbursing petty cash expenditure in a timely manner according to Trust procedures Ensuring accounting records are maintained to demonstrate a suitable audit trail for petty cash Reimbursing patient travel expenses in accordance with national regulations and Trust procedures
3 Controlled Stationery To maintain records of controlled stationery and advise of any inconsistencies in its usage
4 Provision of Financial Services Ensuring invoices are scanned and indexed to facilitate information for managers and other finance staff Supporting the Accounts Payable function with routine tasks such as invoice input and authorisation, supplier payments and covering during periods of absence.
5 Other Duties Other clerical duties to support the activities of the finance and procurement team. Ensuring external post is appropriately processed by franking, special delivery etc and made available for collection deadlines. Post Opening and distribution in accordance with departmental procedures
Financial Accounts are a dynamic, passionate team looking for a dedicated and hardworking individual to join us. The post holder will be undertaking a wide range of financial activities within the Financial Accounts team and report in to a Cash and Treasury Supervisor. The team provides a shared financial service. It has responsibility for overseeing routine transactional processes ensuring sound financial control within the Trusts main exchequer accounts as well as its Charitable Funds.
This is an excellent opportunity for an individual to gain broad and invaluable experience in a busy and ever-changing environment in a specialist Foundation Trust.
Person Specification
Qualifications & Training
Essential
- Educated to GCSE level or equivalent, including English & Maths
Skills, Knowledge & Aptitudes
Essential
- Good numeracy and cash handling skills
- Evidence of ability to work on own initiative within broad procedural guidelines and also as part of a team
- Methodical worker who can demonstrate ability to organise work and meet deadlines.
- Ability to make decisions within defined boundaries
- Excellent communication skills
- Knowledge of accounting procedures within a finance environment
Experience
Essential
- Working within an office environment
- Experience of inputting data into financial systems, including Microsoft Office
- Evidence of handling enquiries from the general public and staff
Desirable
- Previous experience in a banking/cash environment
- Previous experience of Oracle
- NHS experience
Personal Qualities
Essential
- Understanding of confidentiality
- Ability to deal sensitively with difficult situations either face to face or on the telephone
- Willing to undertake a variety of tasks as required within the remit of the role.
Person Specification
Qualifications & Training
Essential
- Educated to GCSE level or equivalent, including English & Maths
Skills, Knowledge & Aptitudes
Essential
- Good numeracy and cash handling skills
- Evidence of ability to work on own initiative within broad procedural guidelines and also as part of a team
- Methodical worker who can demonstrate ability to organise work and meet deadlines.
- Ability to make decisions within defined boundaries
- Excellent communication skills
- Knowledge of accounting procedures within a finance environment
Experience
Essential
- Working within an office environment
- Experience of inputting data into financial systems, including Microsoft Office
- Evidence of handling enquiries from the general public and staff
Desirable
- Previous experience in a banking/cash environment
- Previous experience of Oracle
- NHS experience
Personal Qualities
Essential
- Understanding of confidentiality
- Ability to deal sensitively with difficult situations either face to face or on the telephone
- Willing to undertake a variety of tasks as required within the remit of the role.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
