Job summary
An exciting opportunity has arisen for an enthusiastic and motivated individual to join our team as a Clinical Trials Administration Assistant. The successful candidate will be based within the Research and Innovation department as part of the administration team at Clatterbridge Cancer Centre - Wirral.
If you want to be part of a fantastic team and help support the Trust with our vision for providing the best cancer care in the country, then we want to hear from you!
Applications are invited from highly motivated individuals who can demonstrate a genuine interest in research. Previous experience of working in the clinical trials environment is desirable but not essential.
Main duties of the job
The post holder will be employed and managed by Clatterbridge Cancer Centre (CCC), supporting both the Commercial and non-Commercial clinical trials portfolio, providing comprehensive clinical and administrative support to the Research Practitioners.
Candidates must have good verbal and written communication skills, an eye for detail, excellent IT and Time management skills. The R+I Directorate is a busy environment and working to deadlines with frequent interruption is the norm. Ability to work under pressure, and organise the priority of own workload is absolutely essential.
Candidates will be responsible for providing comprehensive data and administrative support to the Research Practitioners, liaising with other Trust departments as well as obtaining medical reports from other Trusts and GP Practices.We're here to deliver the best cancer care to the people we serve and we're looking for applications from those who share that commitment and our values.
About us
The Clatterbridge Cancer Centre NHS Foundation Trust is one of the UK's leading providers of non-surgical cancer treatment, caring for a population of 2.4 million people across Cheshire & Merseyside, North Wales, the Isle of Man and parts of Lancashire.
Our flagship specialist cancer hospital in Liverpool opened in June 2020, supported by our hospital on the Clatterbridge Health Park in Wirral providing outpatient cancer treatment and supportive care, and our radiotherapy treatment centre on the Aintree Hospital site. Together, working across three sites and operating specialist chemotherapy clinics in four of Merseyside's district hospitals, we are able to deliver a comprehensive range of inpatient care, advanced radiotherapy, chemotherapy and other systemic anti-cancer therapies including gene therapies and immunotherapies. We also deliver a pioneering Treatment at Home and Work service; are the only facility in the UK providing low-energy proton beam therapy to treat rare eye cancers and host the region's Teenage and Young Adult Unit, (supported by the Teenage Cancer Trust).
Working with leading experts from The University of Liverpool and the Cancer Research UK Liverpool Cancer Trials Unit we strive to stay at the forefront of novel treatments and techniques to deliver more effective and personalised treatments than ever before.
Job description
Job responsibilities
The key responsibilities of the job include:
Communication
- Act as a point of contact for internal personnel and external organisations, resolving most queries independently or referring on to the most appropriate member of staff.
- Attend regular team meetings
- Collate trial related information from various departments in a timely manner to pass on to trial co-ordinators eg. Obtain copy scans from diagnostic imaging
- Arrange couriers on an ad-hoc basis
- Liaise with GP surgery & others to obtain patient information either via the telephone or correspondence to ensure data is collected accurately
- Draft worksheets for data capture in order for approval from the research practitioner/officer to ensure accurate data capture.
- Undertake any other duties deemed relevant to the post and grade
Analytical and Judgement Skills
- Collection and interpretation of patient information from notes in order to complete case report forms (CRFs) and supply data to sponsor organisations
- Prioritise and manage data queries to resolution in a timely fashion
- Liaise with Research Practitioners and medically trained staff to clarify discrepancies
- Tracking of patients to predict when data collection is required
- Co-ordinate patient appointments and test results for review by appropriately trained person.
- Responsible for quality control, checking validity and completeness of the data to provide accurate data sets for statistical analysis
Planning and Organisational Skills
- Participate in site initiation visits
- Site file management to include updating CVs and GCP certificates, medical licences and site file amendments superseding old version documents.
- To prepare for monitors visits ensuring patient data is up to date and patient notes available for the visit to assist the research practitioner in resolution of previous monitor actions.
- To provide cover for other clinical trials assistants in times of absence for example annual leave, sickness cover.
- General clerical and office duties including the maintenance of efficient filing systems
Job description
Job responsibilities
The key responsibilities of the job include:
Communication
- Act as a point of contact for internal personnel and external organisations, resolving most queries independently or referring on to the most appropriate member of staff.
- Attend regular team meetings
- Collate trial related information from various departments in a timely manner to pass on to trial co-ordinators eg. Obtain copy scans from diagnostic imaging
- Arrange couriers on an ad-hoc basis
- Liaise with GP surgery & others to obtain patient information either via the telephone or correspondence to ensure data is collected accurately
- Draft worksheets for data capture in order for approval from the research practitioner/officer to ensure accurate data capture.
- Undertake any other duties deemed relevant to the post and grade
Analytical and Judgement Skills
- Collection and interpretation of patient information from notes in order to complete case report forms (CRFs) and supply data to sponsor organisations
- Prioritise and manage data queries to resolution in a timely fashion
- Liaise with Research Practitioners and medically trained staff to clarify discrepancies
- Tracking of patients to predict when data collection is required
- Co-ordinate patient appointments and test results for review by appropriately trained person.
- Responsible for quality control, checking validity and completeness of the data to provide accurate data sets for statistical analysis
Planning and Organisational Skills
- Participate in site initiation visits
- Site file management to include updating CVs and GCP certificates, medical licences and site file amendments superseding old version documents.
- To prepare for monitors visits ensuring patient data is up to date and patient notes available for the visit to assist the research practitioner in resolution of previous monitor actions.
- To provide cover for other clinical trials assistants in times of absence for example annual leave, sickness cover.
- General clerical and office duties including the maintenance of efficient filing systems
Person Specification
Qualifications & Education
Essential
- Good standard of education to minimum GSCE level
- Administration qualification or equivalent experience
Desirable
- GCP certificate
- Experience of working in an NHS role
Knowledge and Expertise
Essential
- Keyboard skills
- Microsoft Office proficiency
- Excellent written and verbal communication skills
Desirable
- Previous experience of working in a research environment
- Time Management skills
Experience
Essential
- Working in administration role
- Data management experience
Desirable
- Knowledge of medical terminology
- Experience of working in an Oncology environment
Person Specification
Qualifications & Education
Essential
- Good standard of education to minimum GSCE level
- Administration qualification or equivalent experience
Desirable
- GCP certificate
- Experience of working in an NHS role
Knowledge and Expertise
Essential
- Keyboard skills
- Microsoft Office proficiency
- Excellent written and verbal communication skills
Desirable
- Previous experience of working in a research environment
- Time Management skills
Experience
Essential
- Working in administration role
- Data management experience
Desirable
- Knowledge of medical terminology
- Experience of working in an Oncology environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
