Job summary
This is a great opportunity to develop your career in Business Administration by joining us in Specialist Services & Surgery at the Royal Cornwall Hospitals NHS Trust.
You will have the opportunity to work within and across a variety of teams, developing your knowledge and skills in the hospital environment.
Main duties of the job
As a Business Administration Assistant you will be part of the Management Support Team. Your role will be to support the General Manager, Head of Nursing, Human Resources Business Partner and Finance Manager, and the wider management structure for the Care Group. You will be organising workloads and diaries, supporting meetings, maintaining data, files, databases and undertaking correspondence is essential to supporting our management team in their work.
About us
The Royal Cornwall Hospitals NHS Trust (RCHT) is the main provider of acute and specialist care services in Cornwall and the Isles of Scilly. We serve a population of around 500,000 people - a figure that can increase significantly with
visitors during the busiest times of the year. We employ approximately 6,700 staff and have a budget of approximately £580 million.
We are a teaching hospital in partnership with the University of Exeter Medical School, University of Plymouth School of Nursing and Midwifery, and Peninsula Dental School.
The Knowledge Spa on the Royal Cornwall Hospital site is the base for medical and nursing as well as ongoing education for health professions in clinical and non-clinical roles.
Keeping at the forefront of medical advances, we are continually developing our clinical services as well as our facilities and are committed to maximising the range of specialist care that can be offered locally. Allied to this is a growing reputation for research and innovation.
Job description
Job responsibilities
To liaise with all disciplines of staff throughout the Trust and promote user satisfaction.
Maintaining currency of records, filing and information systems.
To provide an accurate data handling and management reporting service.
To provide secretarial cover for the department as required (typing, photocopying, note taking, filing and general office duties).
To undertake training in Admin and Clerical systems and to train others as required.
To carry out other duties as may be required from time to time by senior management within the Royal Cornwall Hospitals NHS Trust.
Foster and maintain good working relations with colleagues, managers, customers and staff at all levels and at all times.
To be able to raise requisitions on the Unit 4 system.
Job description
Job responsibilities
To liaise with all disciplines of staff throughout the Trust and promote user satisfaction.
Maintaining currency of records, filing and information systems.
To provide an accurate data handling and management reporting service.
To provide secretarial cover for the department as required (typing, photocopying, note taking, filing and general office duties).
To undertake training in Admin and Clerical systems and to train others as required.
To carry out other duties as may be required from time to time by senior management within the Royal Cornwall Hospitals NHS Trust.
Foster and maintain good working relations with colleagues, managers, customers and staff at all levels and at all times.
To be able to raise requisitions on the Unit 4 system.
Person Specification
Qualifications
Essential
- Good level of general education including GCSE Maths and English at grade C or above or equivalent.
Desirable
- AMSPAR Medical Secretarial Diploma
- RSA Stage 3 Typing or equivalent or equivalent plus Stage 3 Audio Typing or equivalent.
Knowledge
Essential
- Organisational and work planning skills
Desirable
Experience
Essential
- Experience of working within an office environment
Desirable
- Experience of working with a range of senior managers within a large NHS or public sector organisation.
Person Specification
Qualifications
Essential
- Good level of general education including GCSE Maths and English at grade C or above or equivalent.
Desirable
- AMSPAR Medical Secretarial Diploma
- RSA Stage 3 Typing or equivalent or equivalent plus Stage 3 Audio Typing or equivalent.
Knowledge
Essential
- Organisational and work planning skills
Desirable
Experience
Essential
- Experience of working within an office environment
Desirable
- Experience of working with a range of senior managers within a large NHS or public sector organisation.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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