Job summary
This role has been approved for advertising; however, it is being assessed as a suitable alternative employment opportunity. As a result, the vacancy may be withdrawn or there may be a delay before shortlisting can begin.
This role is open to all applicants. However in line with Cornwall first principles, initial shortlisting will prioritise applicants from Royal Cornwall Hospitals NHS Trust, Cornwall Partnership NHS Foundation Trust and the Integrated Care Board for Cornwall and the Isles of Scilly.
The Records Services Manager is responsible and accountable for overall Records Management (Corporate and Health Records) for the Royal Cornwall Hospitals NHS Trust and Cornwall Foundation NHS Trust. The post holder will direct the overall management and planning of this department, reviewing, updating and implementing service documents and ensuring compliance across the Trust.
Main duties of the job
The postholder will provide leadership and expert advice on records management across the Trust, and will play a key role in the transition from paper-based records to electronic records as part of the eNotes programme.
About us
The Royal Cornwall Hospitals NHS Trust (RCHT) is the main provider of acute and specialist care services in Cornwall and the Isles of Scilly. We serve a population of around 500,000 people - a figure that can increase significantly with
visitors during the busiest times of the year. We employ approximately 6,700 staff and have a budget of approximately £580 million.
We are a teaching hospital in partnership with the University of Exeter Medical School, University of Plymouth School of Nursing and Midwifery, and Peninsula Dental School.
The Knowledge Spa on the Royal Cornwall Hospital site is the base for medical and nursing as well as ongoing education for health professions in clinical and non-clinical roles.
Keeping at the forefront of medical advances, we are continually developing our clinical services as well as our facilities and are committed to maximising the range of specialist care that can be offered locally. Allied to this is a growing reputation for research and innovation.
Royal Cornwall Hospitals NHS Trust is a research active organisation.
It's established South West Clinical School in Cornwall exists to promote clinical academic career opportunities for nurses, midwives and allied health professionals interested in research and evidence-based activities. Read their research paper to find out more.
Website: https://www.plymouth.ac.uk/research/clinical-schools/royal-cornwall-hospitals-nhs-trust-clinical-school
https://doi.org/10.1177/17449871231209037
Job description
Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side
To be an employee of the NHS you need to successfully complete the following:
- Identity Checks
- Professional registration and qualification checks
- Employment history and reference checks
- Work health assessments
- Criminal record check standards
- Right to work checks
For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation
- We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity.
- Agency interest will not be considered until this advert has closed.
Job description
Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side
To be an employee of the NHS you need to successfully complete the following:
- Identity Checks
- Professional registration and qualification checks
- Employment history and reference checks
- Work health assessments
- Criminal record check standards
- Right to work checks
For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation
- We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity.
- Agency interest will not be considered until this advert has closed.
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent qualifications or equivalent experience
- In depth knowledge of legislation affecting records management (DPA 2018, GDPR, FOI 2000, AHR 1990) acquired through short courses, examination, or personal developmentnce in health service management
- Knowledge of current legislation, and NHS policies and procedures, relating to staff management, Health & Safety and Confidentiality
- Management qualification or equivalent training or practical experience
Desirable
- Change Management Qualification
- recognised Project management qualification
- Professional records management and/or Data Protection qualification
Skills
Essential
- Ability to simplify complex, sometimes contentious information to present to individuals which may be patients, carers, representatives or large groups
- Able to analyse complex information in order to make informed decisions and recommendations to senior managers relating to the delivery records management service
- Highly developed staff management, team leadership, co-ordination and motivation skills
- Expert IT skills and knowledge of its ability to transform and modernise manual paper based processes including recognition of the impact of change on current practices and processes
Desirable
- Specialist knowledge of the patient based IM&T applications used within the NHS and the clinical and administrative context in which they are used
Experience
Essential
- Demonstrable experience in specialist area of records management and working with health records
- Proven successful staff management experience in health service or other large scale complex organisation
- Experience of managing operational changes to systems and processes and managing cultural changes
- Proven budgetary management and financial responsibility
- Proven experience in organising and prioritising multiple tasks to meet deadlines
Desirable
- Experience of NHS structures, business processes and systems
Person Specification
Qualifications
Essential
- Educated to degree level or equivalent qualifications or equivalent experience
- In depth knowledge of legislation affecting records management (DPA 2018, GDPR, FOI 2000, AHR 1990) acquired through short courses, examination, or personal developmentnce in health service management
- Knowledge of current legislation, and NHS policies and procedures, relating to staff management, Health & Safety and Confidentiality
- Management qualification or equivalent training or practical experience
Desirable
- Change Management Qualification
- recognised Project management qualification
- Professional records management and/or Data Protection qualification
Skills
Essential
- Ability to simplify complex, sometimes contentious information to present to individuals which may be patients, carers, representatives or large groups
- Able to analyse complex information in order to make informed decisions and recommendations to senior managers relating to the delivery records management service
- Highly developed staff management, team leadership, co-ordination and motivation skills
- Expert IT skills and knowledge of its ability to transform and modernise manual paper based processes including recognition of the impact of change on current practices and processes
Desirable
- Specialist knowledge of the patient based IM&T applications used within the NHS and the clinical and administrative context in which they are used
Experience
Essential
- Demonstrable experience in specialist area of records management and working with health records
- Proven successful staff management experience in health service or other large scale complex organisation
- Experience of managing operational changes to systems and processes and managing cultural changes
- Proven budgetary management and financial responsibility
- Proven experience in organising and prioritising multiple tasks to meet deadlines
Desirable
- Experience of NHS structures, business processes and systems
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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