Job summary
The Pharmacy Department requires a friendly, organised and efficient Administrator team leader to lead the administrative duties of the pharmacy department. The post-holder will also provide effective organisational, secretarial and administrative support to the Chief Pharmacist and the pharmacy leadership team including responsibility for supporting the co-ordination of the timely review of medicines related Trust-wide policy documents and patient group directions. This role is also the Dignity at Work, staff vaccination and staff survey champion for the department.
This is a key liaison role and often represents the 'face of pharmacy' with external stakeholders. As such, we are looking for someone with a professional manner and excellent communication, IT, minute-taking, organisational and time management skills plus the ability to work independently without direct supervision.
Main duties of the job
To manage and supervise the General Pharmacy administrator Clerical Officer(s) team.
To provide a comprehensive and confidential secretarial and administrative support service to the pharmacy leadership team.
Oversee the administrative functions of the department, including electronic rostering of staff, contracts and staff absence.
Act as Personal Assistant to the Chief Pharmacist
To beresponsible for the administration and minute taking of internal and external pharmacy and medicines optimisation committees and working groups.
To manage the administrative processes for Patient Group Directions (PGD) and related documents and act as secretary for the Trust PGD group.
To oversee the co-ordination timely review of the Medicines Policy and related documents within the Trust and the successful upload onto the Documents Library.
To supervise and hold line management responsibility for the pharmacy
To be the department champion for Dignity at Work, seasonal vaccination and the annual staff survey.
About us
The Royal Cornwall Hospitals NHS Trust (RCHT) is the main provider of acute and specialist care services in Cornwall and the Isles of Scilly. We serve a population of around 500,000 people - a figure that can increase significantly with
visitors during the busiest times of the year. We employ approximately 6,700 staff and have a budget of approximately £580 million.
We are a teaching hospital in partnership with the University of Exeter Medical School, University of Plymouth School of Nursing and Midwifery, and Peninsula Dental School.
The Knowledge Spa on the Royal Cornwall Hospital site is the base for medical and nursing as well as ongoing education for health professions in clinical and non-clinical roles.
Keeping at the forefront of medical advances, we are continually developing our clinical services as well as our facilities and are committed to maximising the range of specialist care that can be offered locally. Allied to this is a growing reputation for research and innovation.
Within the Pharmacy department we are committed to supporting the South-West Inclusive Pharmacy Practice manifesto, creating a diverse and inclusive workplace where everyone feels valued and respected.
Job description
Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.
To be an employee of the NHS you need to successfully complete the following:
- Identity Checks
- Professional registration and qualification checks
- Employment history and reference checks
- Work health assessments
- Criminal record check standards
- Right to work checks
For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation
Many of our staff work flexibly in many different ways. Please talk to us at interview about any flexible working arrangements you would prefer or require. While we may not be able to fully accommodate all requests, such requests will not be referenced during the interview scoring process, and we will fully consider and try to accommodate them for successful applicants.
We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity.
Job description
Job responsibilities
PLEASE NOTE: To view the full Job Description and Person Specification, please click the supporting document on the right-hand side.
To be an employee of the NHS you need to successfully complete the following:
- Identity Checks
- Professional registration and qualification checks
- Employment history and reference checks
- Work health assessments
- Criminal record check standards
- Right to work checks
For further information please visit:
https://www.nhsemployers.org/topics-networks/employment-standards-and-regulation
Many of our staff work flexibly in many different ways. Please talk to us at interview about any flexible working arrangements you would prefer or require. While we may not be able to fully accommodate all requests, such requests will not be referenced during the interview scoring process, and we will fully consider and try to accommodate them for successful applicants.
We reserve the right to close this advert early, or when the allocated number of applications has been reached. Please submit your application at the earliest opportunity.
Person Specification
Qualifications
Essential
- -Good general education including GCSE Maths and English at grade C or above or equivalent
- -RSA Stage III Typewriting/ Word processing or equivalent
- -Degree level / or able to demonstrate an equivalent level of administrative / management knowledge and theory
- -ECDL or equivalent experience in Microsoft Office and email applications.
- -Secretarial Certificate or Diploma or equivalent
Desirable
Experience
Essential
- -Substantial proven secretarial experience working at a senior management level
- -Experience in taking transcribing and circulating minutes of meetings
- -Experience of arranging and co-ordinating large group meetings
- -Extensive experience of administering an office environment
- -Worked independently without supervision
Desirable
- -Managing and supervising staff
- -Experience as a Personal Assistant
- -Experience of assisting in the application of organisational HR policies
Knowledge and skills
Essential
- -Excellent written and oral communication skills
- -Able to manage own workload and prioritise work effectively in order to meet deadlines
- -Able to communicate effectively at all levels of the organisation
- -Excellent numeracy skills
- -Able to demonstrate initiative and make judgements
- -Good problem solving skills
Disposition & Attitude
Essential
- -Approachable and a good listener
- -Professional approach
- -Able to keep calm in occasional distressing circumstances
- -Team worker
- -Flexible
Person Specification
Qualifications
Essential
- -Good general education including GCSE Maths and English at grade C or above or equivalent
- -RSA Stage III Typewriting/ Word processing or equivalent
- -Degree level / or able to demonstrate an equivalent level of administrative / management knowledge and theory
- -ECDL or equivalent experience in Microsoft Office and email applications.
- -Secretarial Certificate or Diploma or equivalent
Desirable
Experience
Essential
- -Substantial proven secretarial experience working at a senior management level
- -Experience in taking transcribing and circulating minutes of meetings
- -Experience of arranging and co-ordinating large group meetings
- -Extensive experience of administering an office environment
- -Worked independently without supervision
Desirable
- -Managing and supervising staff
- -Experience as a Personal Assistant
- -Experience of assisting in the application of organisational HR policies
Knowledge and skills
Essential
- -Excellent written and oral communication skills
- -Able to manage own workload and prioritise work effectively in order to meet deadlines
- -Able to communicate effectively at all levels of the organisation
- -Excellent numeracy skills
- -Able to demonstrate initiative and make judgements
- -Good problem solving skills
Disposition & Attitude
Essential
- -Approachable and a good listener
- -Professional approach
- -Able to keep calm in occasional distressing circumstances
- -Team worker
- -Flexible
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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