Job summary
Royal Cornwall Hospitals NHS Trust is seeking a Procurement Assistant who will be responsible for undertaking the purchase of a delegated range of equipment and consumables and ensure that purchase orders and related activity are undertaken in a timely and cost effective manner.
We are looking for a Procurement Assistant who wants to make a difference to the health services in Cornwall. We welcome applications from all suitably qualified persons irrespective of people's age, disability, sex, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances.
Main duties of the job
The role is currently full time at 37.5 hours per week but please speak to us about how we might be able to accommodate a flexible working arrangement. Alongside currently supporting many roles to be delivered part time we also support flexible working which is within a well-established framework.
The procurement department has a friendly and supportive culture and are mainly home based due to the COVID pandemic but the aim is to return to the offices 1-2 days per week.
About us
If you need support with the application or interview process, please contact us to discuss how we can help. We can provide a quiet location with a laptop for you to complete your application and will support interviews to take place face to face or virtually. We have access to various equipment, such as hearing loops and facilities across the Trust so please contact one of the named colleagues listed below with your requirements
An exciting opportunity has arisen to join a vibrant, dynamic and experienced Procurement team, working in one of the most beautiful and sought after regions of the country.
The Procurement Assistant will be required to collect and analyse data, to ensure that the most efficient practices and routes of supply are utilised. The role will also be required to provide general administrative support to the Catalogue and Buying Teams.
The Candidate must:
Have good interpersonal and communication skills, an eye for detail, and be IT literate with sound knowledge and expertise of Microsoft Office packages.
Confident in using the telephone.
Be well organised and able to work as part of a team to meet tight deadlines.
Practical experience in a Procurement/Contracting environment would be of benefit, however drive, passion and a desire for excellence are essential.
Job description
Job responsibilities
To support the Chief Procurement Officer by ensuring application of quality procedures within the Cornwall NHS Procurement service with regard to processing of purchase orders for delegated commodities and other procurement related documentation.
To provide support to other members of the Procurement Department and product users to ensure that an effective and efficient service is provided to users of Cornwall NHS Procurement service. Cornwall NHS Procurement service provides a service to the 3 NHS organisations in the Cornwall Health Community, and the Procurement Assistant role requires contact with members of staff across all those organisations, as well as colleagues in NHS Supply Chain, Peninsula Purchasing and Supply Alliance and other health organisations.
To comply with all relevant Health, Safety and Statutory legislation and to aspire to best working practice at all times.
Job description
Job responsibilities
To support the Chief Procurement Officer by ensuring application of quality procedures within the Cornwall NHS Procurement service with regard to processing of purchase orders for delegated commodities and other procurement related documentation.
To provide support to other members of the Procurement Department and product users to ensure that an effective and efficient service is provided to users of Cornwall NHS Procurement service. Cornwall NHS Procurement service provides a service to the 3 NHS organisations in the Cornwall Health Community, and the Procurement Assistant role requires contact with members of staff across all those organisations, as well as colleagues in NHS Supply Chain, Peninsula Purchasing and Supply Alliance and other health organisations.
To comply with all relevant Health, Safety and Statutory legislation and to aspire to best working practice at all times.
Person Specification
Qualifications
Essential
- 5 GCSE O levels or equivalent
Desirable
- European Computer Driving Licence (Advanced) or similar IT qualification
- NVQ2 in Administration or Procurement (or equivalent)
Skills
Essential
- Excellent written, verbal communication and interpersonal skills
- Ability to handle and respond to a large volume of telephone calls
- Organisation and planning skills and dealing with frequent interruptions
- Good IT / clerical skills particularly in the use of Microsoft Office products
- Ability to cope under pressure
- Customer service skills
- Ability to prioritise a varied workload
Desirable
- Experience in use of Access databases
- Experience in using electronic requisitioning and ordering systems
Experience
Essential
- Practical experience in an office environment
- Use of Microsoft Office Products
Desirable
- Practical experience in a Procurement environment
- Recent experience in purchasing products
- Use of computerised ordering systems
Disposition / Adjustment / Attitude
Essential
- Flexible; Highly motivated; Proactive individual and effective team player; Methodical.
Training
Essential
- Willing to undertake Trust mandatory training
- Willing to study for professional procurement qualifications
Additional Circumstances
Essential
- Commitment to working the hours required to fulfil the job, including flexibility of working where required.
Desirable
- Clean driving licence and use of vehicle
Person Specification
Qualifications
Essential
- 5 GCSE O levels or equivalent
Desirable
- European Computer Driving Licence (Advanced) or similar IT qualification
- NVQ2 in Administration or Procurement (or equivalent)
Skills
Essential
- Excellent written, verbal communication and interpersonal skills
- Ability to handle and respond to a large volume of telephone calls
- Organisation and planning skills and dealing with frequent interruptions
- Good IT / clerical skills particularly in the use of Microsoft Office products
- Ability to cope under pressure
- Customer service skills
- Ability to prioritise a varied workload
Desirable
- Experience in use of Access databases
- Experience in using electronic requisitioning and ordering systems
Experience
Essential
- Practical experience in an office environment
- Use of Microsoft Office Products
Desirable
- Practical experience in a Procurement environment
- Recent experience in purchasing products
- Use of computerised ordering systems
Disposition / Adjustment / Attitude
Essential
- Flexible; Highly motivated; Proactive individual and effective team player; Methodical.
Training
Essential
- Willing to undertake Trust mandatory training
- Willing to study for professional procurement qualifications
Additional Circumstances
Essential
- Commitment to working the hours required to fulfil the job, including flexibility of working where required.
Desirable
- Clean driving licence and use of vehicle
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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