Job summary
An opportunity has arisen for an Administrative Assistant/Secretary to join our Children in Care Team.
This is a small team who are responsible for the statutory health requirements of those children that are placed into the care system within Cornwall.
This team is currently undergoing an expansion and change in systems so the role would ideally suit candidates who enjoy learning with the team, can bring new perspectives and ideas and work in an efficient and detail oriented way.
Main duties of the job
Previous office experience is essential, and use of NHS systems including PAS, Maxims etc is desirable.
You will be responsible for a full range of admin activity, including liaising with multi-agencies, typing of reports and correspondence, adhering to statutory guidelines and timelines.
The post holder will be required to deal with sensitive and highly confidential information in the safeguarding of children.
About us
Royal Cornwall Hospitals NHS Trust is the biggest provider of healthcare services in Cornwall and the Isles of Scilly. Our three main sites are Royal Cornwall Hospital Truro, St Michael's Hospital Hayle and West Cornwall Hospital Penzance, our staff and services are available across the region.
The Trust employs 5,000+ staff, has a budget of £380 million and 750 beds. We work with health and social care organisations -including NHS Kernow and NHS England- to ensure local healthcare needs are met. We provide acute medical, surgical and specialist services to around 500,000- which can increase significantly during busy holiday periods.
The Trust has teaching hospitals status as part of the University of Exeter Medical School. Keeping at the forefront of medical advances, we continually develop clinical services and are committed to maximising the range of specialist care offered locally.
We can offer you a rewarding career in a supportive working environment. We have extensive educational links to help you realise your full potential and develop skills to provide outstanding healthcare to the local community.
Enjoy an outstanding quality of life in a place that offers surfing beaches and fishing harbours to beautiful countryside and historic towns. With clean air, plenty of opportunities for outdoor activities and excellent schools, colleges and universities (including adult education) it is the ideal place for families and for you to develop your own career.
Job description
Job responsibilities
Previous office experience carrying out a full range of administration and with excellent communication skills (verbal and written). Able to communicate effectively with staff of different disciplines, Trusts and Agencies and have a comprehensive understanding of confidentiality. Two GCSEs (or equivalent) at level C in Maths and English and typing skills essential. Good working knowledge of Microsoft Office is desirable.
Comprehensive knowledge and practical experience of healthcare and IT systems including Excel, all modules of PAS, Maxims and Dragon Medical Workflow Manager desirable although support and training can be provided.
The post holder will be required to deal with sensitive and highly confidential information in the safeguarding of children.
Please see the attached job description and person specification for full details.
Job description
Job responsibilities
Previous office experience carrying out a full range of administration and with excellent communication skills (verbal and written). Able to communicate effectively with staff of different disciplines, Trusts and Agencies and have a comprehensive understanding of confidentiality. Two GCSEs (or equivalent) at level C in Maths and English and typing skills essential. Good working knowledge of Microsoft Office is desirable.
Comprehensive knowledge and practical experience of healthcare and IT systems including Excel, all modules of PAS, Maxims and Dragon Medical Workflow Manager desirable although support and training can be provided.
The post holder will be required to deal with sensitive and highly confidential information in the safeguarding of children.
Please see the attached job description and person specification for full details.
Person Specification
Skills
Essential
- Able to communicate effectively with staff of different disciplines, Trusts and Agencies including matters of a complex and sensitive nature
- Advanced keyboard skills.
- Ability to work within prescribed Trust Policies and to timescales as directed by the Named Nurse, Children in Care.
Desirable
- Excellent working knowledge and use of IT systems used within a Healthcare setting e.g. PAS, Maxims, Dragon Excel, National Spine and Care Plus.
Experience
Essential
- Previous office experience
- Excellent communication skills
Desirable
- Previous office experience working in a Healthcare environment.
- Previous experience of working with Microsoft Office packages
- Medical Terminology
Qualification
Essential
- 2 GCSE's in Maths & English
Desirable
- Previous office experience working in a Healthcare environment.
- Previous experience of working with Microsoft Office packages
Person Specification
Skills
Essential
- Able to communicate effectively with staff of different disciplines, Trusts and Agencies including matters of a complex and sensitive nature
- Advanced keyboard skills.
- Ability to work within prescribed Trust Policies and to timescales as directed by the Named Nurse, Children in Care.
Desirable
- Excellent working knowledge and use of IT systems used within a Healthcare setting e.g. PAS, Maxims, Dragon Excel, National Spine and Care Plus.
Experience
Essential
- Previous office experience
- Excellent communication skills
Desirable
- Previous office experience working in a Healthcare environment.
- Previous experience of working with Microsoft Office packages
- Medical Terminology
Qualification
Essential
- 2 GCSE's in Maths & English
Desirable
- Previous office experience working in a Healthcare environment.
- Previous experience of working with Microsoft Office packages
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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