Job summary
This is a Part Time role for 22.5 hours per week,working hours Thursday, Friday and Monday.
An
exciting opportunity has arisen for a part time Patient Pathway Co-Ordinator
for the Directorate of Vascular Surgery.
This
will involve co-ordinating and providing administrative support to the Vascular
and Cardio-Vascular multidisciplinary team, co-ordinating seminar clinics,
collate and record accurate and timely data, provide up to date information on
patients pathways ensuring any barriers or delays in treatment are
removed. To monitor all waiting lists
for the directorate and to support with the booking of theatre lists. You will work closely with Consultant
Surgeons, Specialist Nurses, Deputy Admin Manager and Personal Medical
Secretaries.
Applicants
must have excellent organisational skills, be extremely efficient and be able
to work under pressure as part of a large team and to tight
deadlines.You must be able to prioritise and manage a busy workload
and be committed to delivering the best care to patients.GCSE (Grade
4 9 or equivalent in Maths and English and NVQ Level 3 (business admin/or
relevant experience) are needed. Knowledge of Microsoft
Office Packages (including Outlook and Excel) is essential and knowledge
of medical terminology/medical administration is desirable. You should have an
understanding of the 18 week RTT standard and application of rules through
strict guidance.
Main duties of the job
The main duties
of the role will be to compile a list of patients for discussion during the
Vascular MDT and attend the meetings.
Coordinate
meetings, dates, rooms and agendas and document MDT discussions in Medtech
recording these live.
Provide updates
on patients pathway and ensure all MDT outcomes are acted upon by working with
the vascular secretarial team.
Communicate
standard letters to patients.
Validation or
waiting lists and reports and booking of theatre lists.
About us
Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.
One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.
We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support. Flexible working is supported via the Trust's Flexible Working Policy.
The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements. The Trust will not accept applications which are found to be AI generated.
Job description
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DETAILS OF THE ROLE.
Overall Job Purpose:
To monitor all waiting lists and patient
pathways for the Directorate, to ensure all patients are managed within local
and national referral to treatment timescales, validating pathways in real
time.
To monitor all patients referred to the
Directorate under a Cancer pathway referral, to highlight any areas of concern
in the pathway and to ensure the cancer waiting times are achieved. This will
involve working closely with Cancer Services Team
To provide an early warning system to
Directorate Managers regarding waiting times, demand and capacity issues within
the Directorate.
To use the Trusts Launchpad, to review and monitor
patient pathways, working with information services and the performance team,
to ensure robust processes are in place to monitor and highlight performance
for the directorate.
To work without direct supervision and
exercise significant initiative and independent judgement in managing this
large area and workload.
To liaise with consultants, personal medical
secretaries, directorate managers and the Cancer Services team, to ensure all
patients are managed within 18 weeks/national waiting times and where this is
deficient, participate in the development of actions to rectify the position.
Job description
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DETAILS OF THE ROLE.
Overall Job Purpose:
To monitor all waiting lists and patient
pathways for the Directorate, to ensure all patients are managed within local
and national referral to treatment timescales, validating pathways in real
time.
To monitor all patients referred to the
Directorate under a Cancer pathway referral, to highlight any areas of concern
in the pathway and to ensure the cancer waiting times are achieved. This will
involve working closely with Cancer Services Team
To provide an early warning system to
Directorate Managers regarding waiting times, demand and capacity issues within
the Directorate.
To use the Trusts Launchpad, to review and monitor
patient pathways, working with information services and the performance team,
to ensure robust processes are in place to monitor and highlight performance
for the directorate.
To work without direct supervision and
exercise significant initiative and independent judgement in managing this
large area and workload.
To liaise with consultants, personal medical
secretaries, directorate managers and the Cancer Services team, to ensure all
patients are managed within 18 weeks/national waiting times and where this is
deficient, participate in the development of actions to rectify the position.
Person Specification
Attitude
Essential
- Approachable
- Sense of humour
- Cope under pressure
- Flexible
Skills
Essential
- IT Expertise
- Communication skills
- Organisational skills
Desirable
Experience
Essential
- Working alone and as part of a team
- Communicating robustly with patients and relatives/carers
- Liaising with staff members at all levels
- Knowledge of using healthcare databases, healthcare systems and procedures
- Some basic knowledge and understanding of aspects of clinical governance
- Some basic understanding of the principles and practice risk management
- Experience of working closely with clinicians of varying seniority.
- Experience of using computerised databases.
- Experience of using Windows based software.
- Previous NHS experience
Desirable
- Basic knowledge of statistics.
- Knowledge of investigation and mitigation in the context of governance in the NHS
- Experience within clinical governance, risk, patient safety or complaints.
- Previous work within a clinical audit, quality evaluation, research or risk management setting.
- Previous patient pathways experience
- Extensive knowledge of Meditech V6
- System
Qualifications
Essential
- Basic IT Skills
- Basic typing skills
- Understanding of the 18 week RTT standard and application of rules through strict guidance
- IT systems/software packages
- Maths and English GCSE (Grade A C or O level education (Grade A C) or Equivalent
- Level 3 Qualification in a relevant subject or relevant experience
- Evidence of self-development
Desirable
- Knowledge of medical terminology
- EDL, RSA CLAIT or IBT2
- Data protection
- IM & T Security Knowledge
- Ability to use CHS Data Launchpad Reports
Other
Essential
- There may be the requirement to travel to other sites from which the Trust conducts its business, to work or provide cover and support
Personal Qualities
Essential
- Able to work under pressure
- To meet deadlines and prioritise workload
Person Specification
Attitude
Essential
- Approachable
- Sense of humour
- Cope under pressure
- Flexible
Skills
Essential
- IT Expertise
- Communication skills
- Organisational skills
Desirable
Experience
Essential
- Working alone and as part of a team
- Communicating robustly with patients and relatives/carers
- Liaising with staff members at all levels
- Knowledge of using healthcare databases, healthcare systems and procedures
- Some basic knowledge and understanding of aspects of clinical governance
- Some basic understanding of the principles and practice risk management
- Experience of working closely with clinicians of varying seniority.
- Experience of using computerised databases.
- Experience of using Windows based software.
- Previous NHS experience
Desirable
- Basic knowledge of statistics.
- Knowledge of investigation and mitigation in the context of governance in the NHS
- Experience within clinical governance, risk, patient safety or complaints.
- Previous work within a clinical audit, quality evaluation, research or risk management setting.
- Previous patient pathways experience
- Extensive knowledge of Meditech V6
- System
Qualifications
Essential
- Basic IT Skills
- Basic typing skills
- Understanding of the 18 week RTT standard and application of rules through strict guidance
- IT systems/software packages
- Maths and English GCSE (Grade A C or O level education (Grade A C) or Equivalent
- Level 3 Qualification in a relevant subject or relevant experience
- Evidence of self-development
Desirable
- Knowledge of medical terminology
- EDL, RSA CLAIT or IBT2
- Data protection
- IM & T Security Knowledge
- Ability to use CHS Data Launchpad Reports
Other
Essential
- There may be the requirement to travel to other sites from which the Trust conducts its business, to work or provide cover and support
Personal Qualities
Essential
- Able to work under pressure
- To meet deadlines and prioritise workload
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