Job summary
An exciting opportunity
has arisen for a committed, enthusiastic and dedicated individual to join our
Medical Education Team to undertake the role of Undergraduate Co-ordinator.
The post holder will assist with the administration and co-ordination of
undergraduates (for the University of Sunderland medical school) at the Trust,
support in successfully implementing and maintaining delivery of an effective
medical education service to the highest quality and standards in line with the
requirements of the Trust, General Medical Council, University of Sunderland medical
school and Health Education England.
Main duties of the job
- The post is full time over a 5-day week with the potential for flexible working arrangements.
- To be a key member of the Medical Education Team with responsibility for the administration and co-ordination of undergraduates at the Trust.
- To be the first point of contact for Medical Students for all queries relating to training, education and learning.
- To devise and develop integrated communication programmes to support the strategic and operational initiatives of the department.
- To receive and interpret the guidance and protocols relating to the above areas of work to ensure internal policies are in line with the Medical School guidance.
- To provide administration support to the Undergraduate Manager to ensure continuity and consistency of the administrative arrangements for the medical students.
- To work as an integral member of the Medical Education Team, providing cover for colleagues as and when necessary.
- The post holder should be able to work as effectively as part of a team with both autonomous as well as delegated responsibilities.
- Excellent organisation, administrative and time management skills.
- Ability to prioritise and demonstrate significant problem- solving skills.
- Attention to detail and accuracy.
- Ability to work as part of a team and independently on own initiative.
- Previous experience of working in a challenging administrative environment.
- Experience in minute taking.
About us
Please help us by adding your telephone number to your application form this will allow us to contact you quickly if required.
One Team One Trust - There are many reasons to work at our Trust. From our commitment to putting people first to our accessible services and award winning teams. We have a passion for research, innovation and tackling inequalities. We are committed to respect, fairness and civility and promote a compassionate, caring and positive culture / working environment.
We welcome all applications irrespective of peoples race, disability, gender, sexual orientation, religion/belief, age, gender identity, marriage and civil partnership, pregnancy/maternity and in particular those from under- represented groups. Looking after our workforces health and wellbeing is a priority for STSFT. We also provide access to high quality education, training, career progression and support. Flexible working is supported via the Trust's Flexible Working Policy.
The Trust employs around 8,300 people and provides a range of hospital services to a local community of around 430,000 residents. We also provide a range of more specialised services outside this area, in some cases to a population as great as 860,000. We offer our staff outstanding benefits - Fitness Centre (SRH), libraries at both hospital sites, chaplaincy support and access to a Childcare Co-ordinator to help staff with childcare arrangements. The Trust will not accept applications which are found to be AI generated.
Job description
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE
The Medical Education Department is responsible for
the provision and quality control of undergraduate and postgraduate medical
education to meet national requirements for training, with the purpose
improving standards of patient care.
Led by the Director of Medical Education (DME),
Clinical Tutors and Medical Education Manager (MEM) the department works
towards improving and assuring quality of undergraduate and postgraduate
medical teaching and learning that is provided within the Trust and aims to
improve teaching and lifelong learning, fostering a culture of enthusiasm for
excellent teaching and learning among all grades of medical staff.
The post holder will fulfil a key administration role to ensure the
delivery of an effective medical education service to the highest quality and
standards in line with the requirements of the Trust, GMC and Health Education
England. Directly providing
comprehensive day-to-day support and administration to some training programmes
the post holder will support the Director of Undergraduate Clinical Studies,
college tutor/training programme directors in the delivery of education to
specific groups of doctors and will ensure the competencies are delivered
appropriately. Working and supporting
the Undergraduate Manager
to successfully implement, maintain and further develop the University of
Sunderland MBchB curriculum within the Trust. This will include data collection
and basic analysis to identify student capacity in the clinical areas.
Job description
Job responsibilities
PLEASE REFER TO THE ATTACHED JOB DESCRIPTION FOR FULL DUTIES OF THE ROLE
The Medical Education Department is responsible for
the provision and quality control of undergraduate and postgraduate medical
education to meet national requirements for training, with the purpose
improving standards of patient care.
Led by the Director of Medical Education (DME),
Clinical Tutors and Medical Education Manager (MEM) the department works
towards improving and assuring quality of undergraduate and postgraduate
medical teaching and learning that is provided within the Trust and aims to
improve teaching and lifelong learning, fostering a culture of enthusiasm for
excellent teaching and learning among all grades of medical staff.
The post holder will fulfil a key administration role to ensure the
delivery of an effective medical education service to the highest quality and
standards in line with the requirements of the Trust, GMC and Health Education
England. Directly providing
comprehensive day-to-day support and administration to some training programmes
the post holder will support the Director of Undergraduate Clinical Studies,
college tutor/training programme directors in the delivery of education to
specific groups of doctors and will ensure the competencies are delivered
appropriately. Working and supporting
the Undergraduate Manager
to successfully implement, maintain and further develop the University of
Sunderland MBchB curriculum within the Trust. This will include data collection
and basic analysis to identify student capacity in the clinical areas.
Person Specification
Qualifications
Essential
- NVQ 3 administrative or equivalent knowledge gained in an administrative/secretarial role.
- 5 GCSEs grade A-D (9-4) including Numeracy and Literacy or equivalent.
Physical Skills
Essential
- Moving and handling.
- Ability to sit at workstation to perform the post.
- Concentration required for checking data and computer inputting.
- Ability to meet the travel requirements of the post.
Skills and Knowledge
Essential
- Excellent communication skills across a wide range of stakeholders.
- Ability to interact effectively with all levels of staff.
- Excellent organisation, administrative and time management skills.
- Data collection and basic analysis
- Adaptable/flexible approach to work.
- Team player.
- Demonstrate attention to detail and accuracy.
- Able to work under pressure with interruptions, prioritising and managing own deadlines according to varying needs.
- Able to demonstrate significant problem-solving skills
Desirable
- Customer care qualification
Experience
Essential
- Experience of ability to work as part of a team and independently on own initiative.
- Experience of working in a challenging administrative environment with ability to escalate issues when necessary.
- Sound knowledge and understanding in the use and maintenance of databases.
- Experience of report writing/minute taking.
- Data collection and basic analysis.
- Demonstrable knowledge of Microsoft Office Packages.
- Experience of service improvement/ project planning
Desirable
- Knowledge of Medical Education
- Experience of working in NHS or health sector organisation
Person Specification
Qualifications
Essential
- NVQ 3 administrative or equivalent knowledge gained in an administrative/secretarial role.
- 5 GCSEs grade A-D (9-4) including Numeracy and Literacy or equivalent.
Physical Skills
Essential
- Moving and handling.
- Ability to sit at workstation to perform the post.
- Concentration required for checking data and computer inputting.
- Ability to meet the travel requirements of the post.
Skills and Knowledge
Essential
- Excellent communication skills across a wide range of stakeholders.
- Ability to interact effectively with all levels of staff.
- Excellent organisation, administrative and time management skills.
- Data collection and basic analysis
- Adaptable/flexible approach to work.
- Team player.
- Demonstrate attention to detail and accuracy.
- Able to work under pressure with interruptions, prioritising and managing own deadlines according to varying needs.
- Able to demonstrate significant problem-solving skills
Desirable
- Customer care qualification
Experience
Essential
- Experience of ability to work as part of a team and independently on own initiative.
- Experience of working in a challenging administrative environment with ability to escalate issues when necessary.
- Sound knowledge and understanding in the use and maintenance of databases.
- Experience of report writing/minute taking.
- Data collection and basic analysis.
- Demonstrable knowledge of Microsoft Office Packages.
- Experience of service improvement/ project planning
Desirable
- Knowledge of Medical Education
- Experience of working in NHS or health sector organisation
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