Job summary
A vacancy has arisen at the histology department, University Hospitals Dorset (based at Bournemouth hospital) for a secretary / administrator working as part of a small team to provide efficient secretarial andadministrative support to the Consultant Histopathologists.Responsibilities of the post will include providing a full administrative service and assisting in the organisation of the Consultant Histopathologistsworkload.
They will produce medical correspondence, including patient related documents, data entry into laboratory computer system, specialised reportsand will deal with enquiries, both by telephone and in person, from parties internal and external to the Trust.
The ideal candidate will be able to prioritise and organise their own workload and will have confidence in dealing with colleagues and GP's,clinicians etc. The post requires attention to detail, commitment and an ability to work as part of a team.
Base Location: Royal Bournemouth HospitalInterview Date: Tuesday, 21st April 2026
Main duties of the job
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
About us
UHD are investing, developing and transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service-specific questions at interview.
If a role or service relocates as part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.
UHD has active networks including Women's, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.
AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.
For UHD employees, this fixed-term post will be offered as a secondment in line with the Trust's Secondment Policy. Please speak with your line manager before applying.
Job description
Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Job description
Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person Specification
Qualification
Essential
- Good General Education covering literacy and numeracy
- Keyboard skills - RSAII or equivalent touch typing / computer skills
Experience
Essential
- Experience in medical environment
- Computer keyboard skills including Microsoft Excel
Desirable
- Attended medical terminology course
- Experience of data entry
Technical Skills Competencies
Essential
- Ability to organise own workload and priorities
- Competent in use of multiple computer systems and national databases
- Capable of working effectively either independently, or as part of a team.
- Work flexibly in response to changing circumstances.
- Recognises and reports problems as they arise
- Works within limits of responsibility
- High degree of accuracy in all work
Desirable
- Understand the importance of quality at all levels of our work.
Knowledge
Essential
- Knowledge of secretarial/administrative procedures
- Be willing to undergo further training, according to the needs of the job and as part of personal development.
Desirable
- Previous experience in office environment
Other requirements specific to the role
Essential
- Excellent communication skills to communicate clearly and effectively at all levels in a courteous, approachable and helpful manner
- Able to interact and communicate with a variety of people including work colleagues, consultants and service users
- Ability to monitor workloads and reallocate or redirect at short notice
- Able to train staff
- Able to sustain concentration over long periods.
- Experience of dealing with telephone enquiries
- Ability to work at a workstation in the office environment
- Able to lift loads of various size and shapes
Person Specification
Qualification
Essential
- Good General Education covering literacy and numeracy
- Keyboard skills - RSAII or equivalent touch typing / computer skills
Experience
Essential
- Experience in medical environment
- Computer keyboard skills including Microsoft Excel
Desirable
- Attended medical terminology course
- Experience of data entry
Technical Skills Competencies
Essential
- Ability to organise own workload and priorities
- Competent in use of multiple computer systems and national databases
- Capable of working effectively either independently, or as part of a team.
- Work flexibly in response to changing circumstances.
- Recognises and reports problems as they arise
- Works within limits of responsibility
- High degree of accuracy in all work
Desirable
- Understand the importance of quality at all levels of our work.
Knowledge
Essential
- Knowledge of secretarial/administrative procedures
- Be willing to undergo further training, according to the needs of the job and as part of personal development.
Desirable
- Previous experience in office environment
Other requirements specific to the role
Essential
- Excellent communication skills to communicate clearly and effectively at all levels in a courteous, approachable and helpful manner
- Able to interact and communicate with a variety of people including work colleagues, consultants and service users
- Ability to monitor workloads and reallocate or redirect at short notice
- Able to train staff
- Able to sustain concentration over long periods.
- Experience of dealing with telephone enquiries
- Ability to work at a workstation in the office environment
- Able to lift loads of various size and shapes
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
