HR Administrator

Job summary

Are you an experienced administrator who thrives on providing a high-quality service to customers? If you are, this is an exciting time to join our HR department as we are growing and investing in our team including the administrative team.

You will provide a broad range of administrative support to the HR Operations Department and the Employee Relations Team. You willbe answering queries from staff either in person or by phone and email, supporting the management of generic e-mails ;diary management such as the arrangements for panels to hear, for example, sickness or disciplinary cases and face to face and on line training sessions.

Your administration skills will support technological advances for the team, utilising resources such as Share Point, Teams, Excel etc.

We will train you to give general HR guidance to managers, staff and customers, so this role could be good for administrators who have an interest in developing their career within the HR field. This role is key as very often you will be the first point of contact that staff have with the department. You will be a team player, have excellent planning and organisational skills, be proactive, have excellent communication, IT and customer service skills and be able to work accurately under pressure. You will be part of a friendly Employee Relations team and will be mostly based at Poole Hospital with the occasional need to travel to our office in Bournemouth to provide cover.

Main duties of the job

To provide professional HR advice to staff and managers, including non-complex interpretation of terms and conditions of service and HR policies. To coordinate employee relations meetings, including organising hearing panels, booking rooms, management of the HR team diaries, preparation of documents and transcribing notes.

To provide comprehensive administrative support to the Employee Relations (ER) team, contributing to the effective and efficient handling of employee relations casework and ensuring timely and accurate documentation.

Employ sound working knowledge of software packages, specifically Microsoft Office (predominantly Word, Excel, and Outlook) and be proficient in using Microsoft Teams .

Ensure timely data input and updates on HR systems (e.g. ESR, employee relations logs, and case trackers).

Maintain confidentiality and data security in handling sensitive case information and personnel records.

Support the production of management information reports and data summaries for ER case trends and performance indicators.

Assist in updating ER policy documents, templates, and toolkits in line with NHS standards and legislation.

About us

UHD are investing,developingand transforming Trust services in line with the New Hospital Programme. As part of this, some services may move site this year or next, either temporarily or permanently. Recruiting Managers will be happy to answer any service-specific questions at interview.

If a role or servicerelocatesas part of a planned move, excess mileage will not be reimbursed. Travel from home to the new work base will be classed as a normal commute. Any other changes will be managed under Trust or national terms and conditions.

UHD has active networks including Women's, BAME, Pride, EU, Pro Ability, and Armed Forces. We support Disability Confident and Armed Forces Covenant interview schemes.

AI tools may be used, but applications must honestly reflect your own skills and experience. Integrity is key to our recruitment process.

For UHD employees, this fixed-term post will be offered as a secondment in line with the Trust's Secondment Policy. Please speak with your line manager before applying.