Job summary
Are you an experienced PA or secretary?
The Radiology Directorate is looking for an organised and highly motivated individual to support the Directorate Leadership Team. You will be an effective communicator, understand the importance of building and maintaining professional rapport, proficient in Microsoft and understand the importance of respecting confidentiality.
The focus of this role is to provide comprehensive administrative support to the Directorate leadership team.
To find out more about the role and person specification please see the supporting documents and/or email wendy.gamble@uhd.nhs.uk to arrange a call.
Interview Date - 29th September 2025
Main duties of the job
The Directorate PA will provide administrative support to the leadership team, including but not restricted to - diary management, meeting organisation and support, correspondence and communications.
The care group PA is often the first point of contact and must ensure that communication to and from the senior team is clear and efficient.
The role requires sensitive and appropriate handling of complex and often time critical information.
The ability to prioritise own workload and to support that of the leadership team will be vital.
About us
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.
Please note if the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions.
Job description
Job responsibilities
This role supports the Head of Imaging Services, by providing a comprehensive and efficient secretarial and administrative service. The role is responsible for managing complex and sensitive business information and communication on behalf of the management team, problem solving and responding to requirements at short notice.
Responsibilities will include:
- To schedule and attend directorate and meetings as required, prepare agendas, compile and distribute papers, record minutes and actions, and ensure that appropriate venues and facilities are booked in advance, notifying all attendees in a timely manner
- Monitor meeting action points to ensure follow up by key individuals. Maintaining action logs as required
- Ensure that efficient and agreed systems are in place to guarantee that time scales are met
- Deal with correspondence promptly on behalf of the Head of Imaging Services
- Manage and prioritise workload, whilst potentially experiencing interruptions and / or changes in priorities
- Set out own priorities without direct supervision
- Maintenance of constructive relationships within and across the Directorate and externally, which is vital to successfully carrying out the role.
- The post holder is expected to work and act according to the UHD values, to be helpful, sensitive, and professional at all times.
This post predominantly involves providing PA support to the Head of Imaging Services but there will be a requirement to provide support to the other Department managers within the Radiology Directorate.
Job description
Job responsibilities
This role supports the Head of Imaging Services, by providing a comprehensive and efficient secretarial and administrative service. The role is responsible for managing complex and sensitive business information and communication on behalf of the management team, problem solving and responding to requirements at short notice.
Responsibilities will include:
- To schedule and attend directorate and meetings as required, prepare agendas, compile and distribute papers, record minutes and actions, and ensure that appropriate venues and facilities are booked in advance, notifying all attendees in a timely manner
- Monitor meeting action points to ensure follow up by key individuals. Maintaining action logs as required
- Ensure that efficient and agreed systems are in place to guarantee that time scales are met
- Deal with correspondence promptly on behalf of the Head of Imaging Services
- Manage and prioritise workload, whilst potentially experiencing interruptions and / or changes in priorities
- Set out own priorities without direct supervision
- Maintenance of constructive relationships within and across the Directorate and externally, which is vital to successfully carrying out the role.
- The post holder is expected to work and act according to the UHD values, to be helpful, sensitive, and professional at all times.
This post predominantly involves providing PA support to the Head of Imaging Services but there will be a requirement to provide support to the other Department managers within the Radiology Directorate.
Person Specification
Competence
Essential
- Familiarity with and experience in using Microsoft packages
Desirable
- Secretarial or administration training
Experience
Essential
- Two years administrative experience
Desirable
- Experience in NHS setting
Person Specification
Competence
Essential
- Familiarity with and experience in using Microsoft packages
Desirable
- Secretarial or administration training
Experience
Essential
- Two years administrative experience
Desirable
- Experience in NHS setting
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
