Workforce Systems Improvement Administrator

University Hospitals Dorset NHS Foundation Trust

Information:

This job is now closed

Job summary

Do you have a passion for data and are a good communicator and have an ability to identify improvements? This Role is for you, working for University Hospitals Dorset you will have the opportunity to create an improved user experience, enhance data quality and consider automations opportunities.

The key responsibilities for this role include:-

- Ability to manage and analyse large volumes of data and clearly and concisely report findings to stakeholders,

- Provide recommendations which are clear and easy to understand by stakeholder

- Manage queries into the workforce team identifying the problem and finding a resolution,

- Review and update data sets within systems.

As part of this role, you will need to communicate with individuals of all levels across the trust to influence and persuade them, to utilise workforce systems to their full potential.

The ideal candidate will have detailed knowledge of NHS Electronic Staff Records and rostering systems.

Base Location: Yeomans House, Yeomans Way

Interview Date: TBC

Main duties of the job

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

About us

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

Please note if the role or service is relocated as part of a planned move, employees will not be eligible for excess mileage reimbursement. Travel from the postholder's home to the new work base will be considered a normal commute. Any other changes not related to this relocation will be managed according to the relevant Trust or National terms and conditions.

Date posted

09 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

153-CO04337-A

Job locations

Yeomans Way

Bournemouth

BH8 0BJ


Job description

Job responsibilities

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

Job description

Job responsibilities

To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.

Person Specification

Experience

Essential

  • Experience working within an NHS HR/IT setting
  • Experienced at negotiating and persuading others
  • Ability to work under pressure with changing and conflicting priorities

Desirable

  • Experience in carrying out a dual role with conflicting priorities

Technical Skills Competencies

Essential

  • Experience of working effectively in a team and individually, with the ability to interchange the approach as required
  • Good verbal and written communication skills with the ability to liaise effectively with all levels of staff
  • Detailed knowledge of ESR and other HR systems as required

Desirable

  • Full understanding of ESR system

Knowledge

Essential

  • Demonstrable knowledge of Microsoft Office

Desirable

  • Knowledge of computerised staff record systems
  • Understanding of workforce processes

Other requirements specific to the role

Essential

  • Self-motivated
  • Excellent team worker demonstrating respect and value for others
  • Flexible approach to work

Personal Attributes

Essential

  • Proven track record of effective prioritisation and organisation of tasks

Qualifications

Essential

  • HR or IT qualification e.g. Foundation Certificate in HRM/Diploma or equivalent experience
Person Specification

Experience

Essential

  • Experience working within an NHS HR/IT setting
  • Experienced at negotiating and persuading others
  • Ability to work under pressure with changing and conflicting priorities

Desirable

  • Experience in carrying out a dual role with conflicting priorities

Technical Skills Competencies

Essential

  • Experience of working effectively in a team and individually, with the ability to interchange the approach as required
  • Good verbal and written communication skills with the ability to liaise effectively with all levels of staff
  • Detailed knowledge of ESR and other HR systems as required

Desirable

  • Full understanding of ESR system

Knowledge

Essential

  • Demonstrable knowledge of Microsoft Office

Desirable

  • Knowledge of computerised staff record systems
  • Understanding of workforce processes

Other requirements specific to the role

Essential

  • Self-motivated
  • Excellent team worker demonstrating respect and value for others
  • Flexible approach to work

Personal Attributes

Essential

  • Proven track record of effective prioritisation and organisation of tasks

Qualifications

Essential

  • HR or IT qualification e.g. Foundation Certificate in HRM/Diploma or equivalent experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Dorset NHS Foundation Trust

Address

Yeomans Way

Bournemouth

BH8 0BJ


Employer's website

https://www.uhd.nhs.uk/careers (Opens in a new tab)

Employer details

Employer name

University Hospitals Dorset NHS Foundation Trust

Address

Yeomans Way

Bournemouth

BH8 0BJ


Employer's website

https://www.uhd.nhs.uk/careers (Opens in a new tab)

For questions about the job, contact:

Workforce Systems Improvement Lead

Amy Behan

amy.behan@uhd.nhs.uk

03000198773

Date posted

09 April 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

153-CO04337-A

Job locations

Yeomans Way

Bournemouth

BH8 0BJ


Supporting documents

Privacy notice

University Hospitals Dorset NHS Foundation Trust's privacy notice (opens in a new tab)