Job summary
The Education and Training Department is seeking to recruit a clerical role to support delivery of the trust's Work Experience and Widening Participation programmes.
As part of the Career Development and Apprenticeship Team, this administration role will coordinate and project support a range of widening participation initiatives with the aim of attracting people into the NHS from disadvantaged backgrounds and minority groups.
Main duties of the job
The Work Experience and Widening Participation Officer will provide clerical, administrative and project support to the following programmes:
-
Work Experience Programm
-
T-Level Students and Placement
-
UHD Ready to Start Academy
-
Functional Skills/Literacy and Numeracy Programmes
-
Introduction to Healthcare Taster Day
-
Higher Development Award
About us
The Education and Training Department has two physical education centres; one at Poole Hospital and one at the Royal Bournemouth hospital.
This role will sit in the Career Development and Apprenticeship Team that focus on providing development opportunities for our current workforce, and supporting those to joint he NHS family.
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
We are not anticipating any large service moves for our team as part of the merger and service moves. The recruiting manager can answer any questions you may have.
As an organisation we support flexible and agile working requests to support a healthy work-life balance
Job description
Job responsibilities
The day to day tasks in this role will include:
- Being the named contact for work experience enquiries,
- Data entry and database management
- Preparation of teaching resources and registers
- Answering enquiries and monitoring shared inbox accounts
- Booking and coordinating rooms and timetable arrangements
- Liaising with placement areas
- Liaising with schools and colleges
- Completing documentation and risk assessments for work experience students
- General clerical duties
The job description for this role is pending formal job matching and consistency panel approval. It is not expected to have ay significant changes prior to recruitment. If successful, the finalised job description will be sent you you.
You are encouraged to review the Job Description and Person Specification prior to submitting an application form . We welcome applications from those who reflect the qualities, values and ethics of the role, team and wider department.
Job description
Job responsibilities
The day to day tasks in this role will include:
- Being the named contact for work experience enquiries,
- Data entry and database management
- Preparation of teaching resources and registers
- Answering enquiries and monitoring shared inbox accounts
- Booking and coordinating rooms and timetable arrangements
- Liaising with placement areas
- Liaising with schools and colleges
- Completing documentation and risk assessments for work experience students
- General clerical duties
The job description for this role is pending formal job matching and consistency panel approval. It is not expected to have ay significant changes prior to recruitment. If successful, the finalised job description will be sent you you.
You are encouraged to review the Job Description and Person Specification prior to submitting an application form . We welcome applications from those who reflect the qualities, values and ethics of the role, team and wider department.
Person Specification
Qualifications
Essential
- Literacy and Numeracy to the equivalent of GCSE grade C/4 or Functional Skills Level 2
- Business Administration to the equivalent to A-Level orNVQ 3
Desirable
- Business Administration to the equivalent of NVQ Level 4 or a willingness to undertake an apprenticeship of this standard
Experience
Essential
- Minimum of two years' experience in an administrative role
- Experience of using a large range of IT software packages including Microsoft Office 365
- Previous experience of arranging meetings for others and diary management
- Experience of data entry and database management
Desirable
- Administrative experience in the NHS
Skills
Essential
- IT Software skills
- Data entry and management
- Customer Care skills
- Organisation skills and ability to prioritise work
- Communication skills
- Writing skills - ability to compile reports, data, information packs, compose emails etc
Person Specification
Qualifications
Essential
- Literacy and Numeracy to the equivalent of GCSE grade C/4 or Functional Skills Level 2
- Business Administration to the equivalent to A-Level orNVQ 3
Desirable
- Business Administration to the equivalent of NVQ Level 4 or a willingness to undertake an apprenticeship of this standard
Experience
Essential
- Minimum of two years' experience in an administrative role
- Experience of using a large range of IT software packages including Microsoft Office 365
- Previous experience of arranging meetings for others and diary management
- Experience of data entry and database management
Desirable
- Administrative experience in the NHS
Skills
Essential
- IT Software skills
- Data entry and management
- Customer Care skills
- Organisation skills and ability to prioritise work
- Communication skills
- Writing skills - ability to compile reports, data, information packs, compose emails etc
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
