University Hospitals Dorset NHS Foundation Trust

Consultant Secretary

Information:

This job is now closed

Job summary

This is an exciting opportunity for an experienced Medical Secretary to join our gynaecology team at UHD.

The post holder must be IT literate and ideally familiar with hospital computer systems including eCamis, EPR, and Soliton. Previous secretary experience is essential.

Required qualities include: efficient, a capable communicator, have audio typing experience, be a team player, organised, have the ability to prioritise own workload, maintain discretion and be able to work in a busy environment.

Base - Royal Bournemouth Hospital

Interview Date - TBC

Main duties of the job

  • To provide a high standard medical secretarial and administrativesupport to Women's Health Consultants and their teams, includingmanaging electronic diary of appointments, word processing, filing,audiotyping, photocopying and composition of letters, booking clinicalappointments.
  • To deal with complex routine and non-routine queries from patients,visitors, clinicians and other internal or external parties.
  • To receive and communicate difficult sensitive and confidentialinformation, using tact and persuasion skills whilst communicating with anxious/distraught patients and relatives often with language and communication difficulties.
  • To prepare appropriate responses and requests for Consultants andmedical staff.
  • To be a focal point of contact for Gynaecology queries via email, phone and in person.

About us

Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.

UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.

This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have about this at interview.

Details

Date posted

24 January 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Pro Rata

Contract

Permanent

Working pattern

Part-time

Reference number

153-SP04085-A

Job locations

Royal Bournemouth Hospital

Royal Bournemouth Hospital

Bournemouth

BH7 7DW


Job description

Job responsibilities

Please see Job Description and Person Specification for further information and expectations of the role.

Job description

Job responsibilities

Please see Job Description and Person Specification for further information and expectations of the role.

Person Specification

Qualifications

Essential

  • NVQ level 3 in a relevant subject or equivalent level of qualification or significant previous proven experience
  • Good knowledge of IT systems including Outlook, Word, Excel, PowerPoint
  • Knowledge of medical terminology

Desirable

  • ECDL level 3
  • Knowledge of hospital systems EPR, e-Camis, Soliton

Experience

Essential

  • Significant administrative/Secretarial Experience
  • Audio Typing
  • Demonstrable experience in dealing with public and dealing with sensitive and confidential information

Desirable

  • Previous NHS experience desirable

Technical Skills

Essential

  • Excellent communication and interpersonal skills, including taking a proactive and sensitive approach
  • Ability to demonstrate initiative and prioritise work efficiently
  • Good time management, prioritisation and organisational skills including ability to work to tight deadlines

Personal Attributes

Essential

  • Ability to work under pressure in a very busy working environment and be able to multitask
  • Ability to liaise with a variety of professionals and other agencies
Person Specification

Qualifications

Essential

  • NVQ level 3 in a relevant subject or equivalent level of qualification or significant previous proven experience
  • Good knowledge of IT systems including Outlook, Word, Excel, PowerPoint
  • Knowledge of medical terminology

Desirable

  • ECDL level 3
  • Knowledge of hospital systems EPR, e-Camis, Soliton

Experience

Essential

  • Significant administrative/Secretarial Experience
  • Audio Typing
  • Demonstrable experience in dealing with public and dealing with sensitive and confidential information

Desirable

  • Previous NHS experience desirable

Technical Skills

Essential

  • Excellent communication and interpersonal skills, including taking a proactive and sensitive approach
  • Ability to demonstrate initiative and prioritise work efficiently
  • Good time management, prioritisation and organisational skills including ability to work to tight deadlines

Personal Attributes

Essential

  • Ability to work under pressure in a very busy working environment and be able to multitask
  • Ability to liaise with a variety of professionals and other agencies

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

University Hospitals Dorset NHS Foundation Trust

Address

Royal Bournemouth Hospital

Royal Bournemouth Hospital

Bournemouth

BH7 7DW


Employer's website

https://www.uhd.nhs.uk/careers (Opens in a new tab)

Employer details

Employer name

University Hospitals Dorset NHS Foundation Trust

Address

Royal Bournemouth Hospital

Royal Bournemouth Hospital

Bournemouth

BH7 7DW


Employer's website

https://www.uhd.nhs.uk/careers (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Operational Support Manager

Zara Lee

zara.lee@uhd.nhs.uk

03000194130

Details

Date posted

24 January 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year Pro Rata

Contract

Permanent

Working pattern

Part-time

Reference number

153-SP04085-A

Job locations

Royal Bournemouth Hospital

Royal Bournemouth Hospital

Bournemouth

BH7 7DW


Supporting documents

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