Job summary
We require an enthusiastic person to work within the Medical Staffing Team in a busy Human Resources department.
You will provide a medical HR administration service for medical staff incorporating the management of the monthly junior doctors rotation administration processes and advise on all aspects of the Medical & Dental Terms and Conditions of Service and Trust policies providing guidance to medical staff and managers on the correct interpretation of these.
You will also be responsible for the timely and accurate entry of information onto our electronic staff record system and work in conjunction with the Trust payroll provider to ensure doctors are paid on time & that an efficient service is provide including dealing with queries and any pay issues.
You will also be responsible for supporting the Guardian of Safe Working with the exception reporting process in Healthrota.
Good interpersonal skills, the ability to multi-task and work to deadlines are essential for this role, as are excellent IT skills, attention to detail and a flexible approach to working. Medical staffing experience would be an advantage.
Base Location: Poole Hospital but there may be an occasional need to work on the Bournemouth site.
Interview Date: TBC
Main duties of the job
To provide a comprehensive range of general HR administrative support to the Medical Staffing team and medical & dental staff employed within the trust.
The post holder will be required to demonstrate excellent administration and customer service skills and have the ability to work independently, using discretion and judgement where appropriate. The post holder will act as a first point of contact for the Medical Staffing Team and provide basic HR advice on policies and procedures to medical staff within the Trust.
The post holder will be required to work on their own initiative, demonstrate a willingness to help others and be a key member of the team.
About us
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
Job description
Job responsibilities
- To provide support to the Guardian of Safe Working regarding Exception Reporting & be responsible for the Exception reporting element of Healthrota
- Collection of pre-employment information from new starters, to include identity checks, DBS and reference checks
- Ensure that all pre-employment checks must comply with legislation, Trust policy and NHS Employers guidelines.
- Collate and prepare all new starter paperwork in conjunction with Trust procedures.
- Prepare contracts of employment and associated paperwork for authorisation by the Medical Staffing Manager
Job description
Job responsibilities
- To provide support to the Guardian of Safe Working regarding Exception Reporting & be responsible for the Exception reporting element of Healthrota
- Collection of pre-employment information from new starters, to include identity checks, DBS and reference checks
- Ensure that all pre-employment checks must comply with legislation, Trust policy and NHS Employers guidelines.
- Collate and prepare all new starter paperwork in conjunction with Trust procedures.
- Prepare contracts of employment and associated paperwork for authorisation by the Medical Staffing Manager
Person Specification
Qualifications
Essential
- NVQ level 3 (or equivalent)
Desirable
- CIPD level 3 or working towards CIPD accreditation
Skills
Essential
- Good IT skills. Ability to use Microsoft Word to a competent level
- Ability to organise and manage own work, prioritising work to meet deadlines, achieving an effective balance between conflicting priorities
Desirable
- Experience of rota development and review
- Knowledge of the national terms & conditions for Doctors in Training
Knowledge
Essential
- Ability to interpret and explain Trust policies and procedures and Doctors T&Cs, for non-complex issues
Person Specification
Qualifications
Essential
- NVQ level 3 (or equivalent)
Desirable
- CIPD level 3 or working towards CIPD accreditation
Skills
Essential
- Good IT skills. Ability to use Microsoft Word to a competent level
- Ability to organise and manage own work, prioritising work to meet deadlines, achieving an effective balance between conflicting priorities
Desirable
- Experience of rota development and review
- Knowledge of the national terms & conditions for Doctors in Training
Knowledge
Essential
- Ability to interpret and explain Trust policies and procedures and Doctors T&Cs, for non-complex issues
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
