Job summary
University Hospitals Dorset are looking for two part time Fundraising Administrators, one based at Poole Hospital and one based at Bournemouth Hospital. This will be a part time role between 23.75-25 hours per week.
The purpose of this role is to provide general administrative support to the whole team as part of the day-to-day operation of the Fundraising department.
Specifically, the post holder's primary focus will be to work with and under the guidance of the Business Support Officer to support the charity funding application process and to ensure smooth operation of administrative systems for the department including financial processing and day to day utilisation of the fundraising database.
University Hospitals Dorset NHS Charity exists to enhance patient care and provide items above and beyond what NHS core funding provides.
We are looking for someone who is passionate about fundraising and the NHS to join our charity team.
This role is pivotal in the team providing administrative support to the whole team alongside supporting the charity funding application process
It's an exciting time to join our team and we are looking for someone who is task focussed, organised and has good attention to detail.
Base Location: Bournemouth or Poole Hospital
Interview Date: TBC
Main duties of the job
- To support the day-to-day management of the charity shop and its volunteers
- Support with financial processes; opening and logging post, counting and reconciling cash and cheques, inputting income on the database, running banking reports, managing petty cash; ensuring safety of money at all times
- To process charitable funding applications through the charity governance processes, liaising with applicants, clinicians, and committee administrators as necessary
- To work with colleagues to assist in the operation of large and small scale events, fundraising campaigns and fundraising activities. This will include handling income and the provision of charity materials.
- Attend local fundraising activities and events as part of the wider fundraising team to encourage donations and develop greater volunteers support
- ensure that accurate and up to date financial and supporter records are maintained and are accessible, especially with regard to input on to the database of all donor activity.
- Provide some analysis and assessment of event and donor activity by using the fundraising database and other IT solutions
- Ensure good stewardship of supporters
About us
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
This means that some services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have at interview.
Job description
Job responsibilities
- To support and assist in the planning and organisation of large and small scale events, fundraising campaigns and activities to a high standard. This will include handling charitable donations, the effective use of charitable resources and arranging appropriate attendance at such by volunteers and managing their activity
- To maintain high standards of customer care, including prompt thanking of donors and retention of accurate and complete records of donations and supporters on the fundraising database and that information is kept in a systematic manner and in line with the Data Protection Act 1998 and the Fundraising Regulator Code of Fundraising Practice.
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Job description
Job responsibilities
- To support and assist in the planning and organisation of large and small scale events, fundraising campaigns and activities to a high standard. This will include handling charitable donations, the effective use of charitable resources and arranging appropriate attendance at such by volunteers and managing their activity
- To maintain high standards of customer care, including prompt thanking of donors and retention of accurate and complete records of donations and supporters on the fundraising database and that information is kept in a systematic manner and in line with the Data Protection Act 1998 and the Fundraising Regulator Code of Fundraising Practice.
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person Specification
Qualifications
Essential
- Education to diploma level, NVQ level 3 or equivalent qualifications or experience
Experience
Essential
- working within the fundraising department of a charity
- Handling cash with good finance skills
- Previous administrative and customer care experience
- Use of databases
Other
Essential
- Ability to work on own initiative, independently and as part of a team
- Good time management, ability to prioritise own workload and work to deadlines.
- Methodical, organised and flexible approach to work
- Computer literate and familiar with Microsoft office and customer relationship databases
- knowledge of charity fundraising techniques and methods
Person Specification
Qualifications
Essential
- Education to diploma level, NVQ level 3 or equivalent qualifications or experience
Experience
Essential
- working within the fundraising department of a charity
- Handling cash with good finance skills
- Previous administrative and customer care experience
- Use of databases
Other
Essential
- Ability to work on own initiative, independently and as part of a team
- Good time management, ability to prioritise own workload and work to deadlines.
- Methodical, organised and flexible approach to work
- Computer literate and familiar with Microsoft office and customer relationship databases
- knowledge of charity fundraising techniques and methods
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
