Job summary
We are looking for a professional, energetic and ambitious individual to join the busy management team within the Cardiology Directorate.
This is an extremely busy and varied role, and you will need to be able to manage multiple priorities, and work under pressure at times. You will also need to be exceptionally well organised, work on your own initiative and be able to cope with ever changing priorities and demands.
The post holder will be required to lead on administration for the Cardiology Directorate and manage a team of approximately 35 clerical and secretarial staff cross-site, developing administrative systems and processes in line with agreed standards, and in collaboration with the medical specialties senior management team.
The successful candidate will have strong leadership skills, experience of staff appraisals and recruitment processes, together with a broad knowledge base of IT systems used within the NHS and will be experienced in the use of all Microsoft Office products, with a high level of IT literacy.
This is an excellent opportunity for the right candidate to develop their management skills in a supportive and innovative environment. Please note cross site working is an essential part of this role due to the location of the administration team.
Base Location: Bournemouth
Interview Date: TBC
Main duties of the job
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
About us
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme.
In some cases this means that a services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have at interview.
Job description
Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Job description
Job responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert.
Person Specification
Technical Skills Competencies
Essential
- Demonstrates competence in word processing, spreadsheets, databases and presentation packages
- Management and creation of timetables/rotas
Desirable
- Knowledge of hospital patient management systems, HICSS, eCamis, WLM, PMS
- Minute taking skills
Experience
Essential
- Significant administration and clerical experience
- Demonstrable experience of managing a team to deliver excellent customer service
- Experience of delivering and leading change to meet service need
- Experience in an administration/HR function such as bookings, rotas, leave planning or waiting list management
Desirable
- Previous NHS hospital experience
- Previous budget management responsibilities
- Previous experience with outpatient clinic bookings including cancellations/amendments to clinic templates
- Previous experience of HR people management including sickness and performance management and undertaking appraisals
Qualifications
Essential
- Management/leadership qualification to degree level or equivalent knowledge and experience of staff management in an NHS environment
- Expertise acquired through training and relevant experience in implementing administrative and organisational policies and procedure
Desirable
Person Specification
Technical Skills Competencies
Essential
- Demonstrates competence in word processing, spreadsheets, databases and presentation packages
- Management and creation of timetables/rotas
Desirable
- Knowledge of hospital patient management systems, HICSS, eCamis, WLM, PMS
- Minute taking skills
Experience
Essential
- Significant administration and clerical experience
- Demonstrable experience of managing a team to deliver excellent customer service
- Experience of delivering and leading change to meet service need
- Experience in an administration/HR function such as bookings, rotas, leave planning or waiting list management
Desirable
- Previous NHS hospital experience
- Previous budget management responsibilities
- Previous experience with outpatient clinic bookings including cancellations/amendments to clinic templates
- Previous experience of HR people management including sickness and performance management and undertaking appraisals
Qualifications
Essential
- Management/leadership qualification to degree level or equivalent knowledge and experience of staff management in an NHS environment
- Expertise acquired through training and relevant experience in implementing administrative and organisational policies and procedure
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
