Job summary
We're looking for a highly organised and proactive Executive Administration Support Officer to provide confidential, high-level support to the Deputy Chief Digital Officer and the Digital Leadership Team across the Dorset Provider Collaborative.
In this varied role, you'll manage complex diaries and correspondence, coordinate key meetings, prepare high-quality papers and briefings, and support digital transformation programmes. You'll help maintain smooth and efficient administrative systems, assist with project work, and act as a key point of contact for staff and stakeholders across all three Trusts.
This role is ideal for someone who thrives in a fast-paced environment, communicates confidently at all levels, and can balance shifting priorities while maintaining professionalism and accuracy.
This is a fixed term role and for those with current NHS service, the role will be offered on a secondment basis only. Please obtain permission to be released on a secondment before submitting an application.
Applications from candidates that require current Skilled worker sponsorship to work in the UK are unfortunately ineligible to apply for this position.
Main duties of the job
- Manage complex, high-volume diary arrangements for the Deputy Chief Digital Officer (DCDO).
- Prepare reports, meeting papers, presentations, and briefing packs.
- Act as gatekeeper, screening communications and prioritising tasks for the DCDO.
- Manage emails, deadlines, tasks and follow-up actions on behalf of the DCDO.Support governance meetings including boards, steering groups and programme meetings.
- Maintain oversight of risks, issues and dependencies within the DCDO's portfolio.
- Handle confidential and sensitive information with discretion.
About us
At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost800,000 people.
We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to create healthier lives, empowered citizens and thriving communities.
Job description
Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
We understand that using AI can be a useful and supportive tool when completing your application. However, we have also seen an increase in the over-reliance of AI tools which is negatively impacting applications as they remove candidates individuality, and it becomes much harder to get a sense of who you are and your authentic experience. If you do use AI, it should be used to enhance your application and not to create your supporting statement in its entirety. If we suspect you have used AI to create your supporting statement and this does not match your experience, we may withdraw your application.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contactdhc.wideningparticipation@nhs.net
Job description
Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
We understand that using AI can be a useful and supportive tool when completing your application. However, we have also seen an increase in the over-reliance of AI tools which is negatively impacting applications as they remove candidates individuality, and it becomes much harder to get a sense of who you are and your authentic experience. If you do use AI, it should be used to enhance your application and not to create your supporting statement in its entirety. If we suspect you have used AI to create your supporting statement and this does not match your experience, we may withdraw your application.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contactdhc.wideningparticipation@nhs.net
Person Specification
Knowledge, skills and training
Essential
- Relevant degree or equivalent level of training and experience, or relevant diploma or equivalent level of vocational training and practical management experience and knowledge;
- Significant experience and competence in the Microsoft Office suite particularly Outlook, Word and Excel;
- Information Technology Infrastructure Library (ITIL) qualification or willingness to obtain;
- Good knowledge of Digital services and processes that support service delivery;
- Excellent problem resolution and fault investigation skills;
- Experience of dealing with confidential information
Job specific experience
Essential
- Recent previous experience within a comparable role, in the NHS or an equivalent industry/environment and level of responsibility;
- Previous experience of business change in an organisation or service;
- Experience of undertaking specific projects, project support and administration
- Demonstrable knowledge of administrative and support workflow, policies and procedures;
Desirable
- Experience holding a Digital technical / support position
Personal Qualities/Attributes
Essential
- Excellent interpersonal and organisational skills
- Ability to meet deadlines and thrive under pressure, able to plan, organise and prioritise activities and own workload
- Able to work independently or as part of a team, and willing and able to contribute to team goals
Information Technology
Essential
- Demonstrable experience of using word processing, spreadsheet, database and or presentation software
Person Specification
Knowledge, skills and training
Essential
- Relevant degree or equivalent level of training and experience, or relevant diploma or equivalent level of vocational training and practical management experience and knowledge;
- Significant experience and competence in the Microsoft Office suite particularly Outlook, Word and Excel;
- Information Technology Infrastructure Library (ITIL) qualification or willingness to obtain;
- Good knowledge of Digital services and processes that support service delivery;
- Excellent problem resolution and fault investigation skills;
- Experience of dealing with confidential information
Job specific experience
Essential
- Recent previous experience within a comparable role, in the NHS or an equivalent industry/environment and level of responsibility;
- Previous experience of business change in an organisation or service;
- Experience of undertaking specific projects, project support and administration
- Demonstrable knowledge of administrative and support workflow, policies and procedures;
Desirable
- Experience holding a Digital technical / support position
Personal Qualities/Attributes
Essential
- Excellent interpersonal and organisational skills
- Ability to meet deadlines and thrive under pressure, able to plan, organise and prioritise activities and own workload
- Able to work independently or as part of a team, and willing and able to contribute to team goals
Information Technology
Essential
- Demonstrable experience of using word processing, spreadsheet, database and or presentation software
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
