Job summary
We have an exciting opportunity for an Administrator to join our friendly Outpatient administration team at Blandford Hospital.
This will be a flexible role to include reconciling monies, banking, dealing with ordering stock/supplies and helping out in other areas of the team as required.
This is a part time role of 30 hours per week. The post holder will be required to work flexibly to meet the needs of the service.
Main duties of the job
Demonstrate a high level of discretion and confidentiality while ensuring that responses to deadlines are met and delivering clear and accurate information.
To accurately maintain records including computerised systems, databases, and spreadsheets.
To undertake reconciliation of income and petty cash reimbursements in accordance with Trust Policies.
To order stationery and clinical supplies when required, using own initiative and awareness of budgetary constraints.
To check invoices and create purchase orders as required.
To undertake any other duties as advised by the team leads.
To deal with confidential, contentious, and urgent materialproactively in a sensitive and appropriate manner, exercising analytical skills and sound judgement.
To work as part of an efficient and professional administrativeteam.
About us
At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost800,000 people.
We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
Job description
Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
We understand that using AI can be a useful and supportive tool when completing your application. However, we have also seen an increase in the over-reliance of AI tools which is negatively impacting applications as they remove candidates individuality, and it becomes much harder to get a sense of who you are and your authentic experience. If you do use AI, it should be used to enhance your application and not to create your supporting statement in its entirety. If we suspect you have used AI to create your supporting statement and this does not match your experience, we may withdraw your application.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact dhc.wideningparticipation@nhs.net
Job description
Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
We understand that using AI can be a useful and supportive tool when completing your application. However, we have also seen an increase in the over-reliance of AI tools which is negatively impacting applications as they remove candidates individuality, and it becomes much harder to get a sense of who you are and your authentic experience. If you do use AI, it should be used to enhance your application and not to create your supporting statement in its entirety. If we suspect you have used AI to create your supporting statement and this does not match your experience, we may withdraw your application.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare offers support for people getting into work. We offer an employability service to support individuals with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support, please do contact dhc.wideningparticipation@nhs.net
Person Specification
Knowledge, Skills & Training
Essential
- NVQ Level 3 or equivalent in Administration or Customer Service.
Knowledge, Skills and Training
Essential
- Knowledge and understanding of data protection and patient confidentiality.
Jib Specific Experience
Essential
- Experience of working within a same or similar role.
- Experience of working in an administrative role within a fast-paced environment.
Job Specific Experience
Essential
- Knowledge, experience and accuracy when dealing with hospital finances.
- Experience of using Microsoft Office software including Outlook, Word Processing, Teams, and spreadsheets
Personal Qualities/Attributes
Essential
- Effective at team working and interacting and communicating with colleagues.
- Demonstrated ability of exercising tact and diplomacy, with the ability to use own initiative within sphere of responsibility
- Be able to multitask, perform under pressure within a time frame and deal with competing priorities.
Person Specification
Knowledge, Skills & Training
Essential
- NVQ Level 3 or equivalent in Administration or Customer Service.
Knowledge, Skills and Training
Essential
- Knowledge and understanding of data protection and patient confidentiality.
Jib Specific Experience
Essential
- Experience of working within a same or similar role.
- Experience of working in an administrative role within a fast-paced environment.
Job Specific Experience
Essential
- Knowledge, experience and accuracy when dealing with hospital finances.
- Experience of using Microsoft Office software including Outlook, Word Processing, Teams, and spreadsheets
Personal Qualities/Attributes
Essential
- Effective at team working and interacting and communicating with colleagues.
- Demonstrated ability of exercising tact and diplomacy, with the ability to use own initiative within sphere of responsibility
- Be able to multitask, perform under pressure within a time frame and deal with competing priorities.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
