Ward Team Administrator

Job summary

An exciting opportunity has arisen to come and work at Melstock House, Forston Clinic. Melstock is an older persons functional mental health unit.

The Team Administrator is an essential part of the team. We are looking for the successful candidate to be friendly, professional and able to work under pressure.

Previous experience of RiO Electronic Patient Record is beneficial but not essential.

Employment in this post requires a Standard Disclosure and Barring Service (DBS) check, which the Trust will cover the cost of. Applicants who subscribe to the DBS update service are able to present a valid DBS certificate instead of requiring a new check.

Main duties of the job

To assist the team by providing clinical and administrative support services.

To ensure the provision of an effective and efficient secretarial and administrative support including dealing with telephone enquiries, relatives, carers, GPs, Social Workers and other agencies, maintaining good communications between staff members of the Trust and outside representatives using own initiative and managing own workload.

To undertake letter writing on behalf of clinical staff and ensuring these are sent in a timely manor.

To take responsibility for the handling of petty cash.

Arranging multi disciplinary, CPA, best interest and 117 meetings. You will also be required to take minutes when needed.

To provide a friendly, safe and efficient administrative and office systems, databases, statistical reports and spreadsheets to support the delivery of excellent patient care.

To ensure that patients and contacts with the service are dealt with in a friendly, empathetic and professional manner and to help ensure that the patient's experience is positive.

To deal with confidential, contentious and urgent material proactively in a sensitive and appropriate manner, exercising analytical skills and sound judgement.

Work as part of an efficient and professional team.

To work systematically and develop communication networks that contributes effectively to the service provided.

To maintain efficient filing systems and keep up to date.

About us

At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward-looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.

We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.

Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.

Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.