Job summary
At Dorset HealthCare, we believe that our greatest asset is our people. We are committed to creating a workplace that is inclusive, innovative, and supportive. Our HR team plays a pivotal role in this mission, and we are looking for an HR Advisory Team Administrator to join us on our journey.
This is a full time role of 37.5 hours per week. The post holder may be required to work flexibly to meet the needs of the service.
We can offer a workplace that encourages growth, development, and innovation. As an HR Advisory Team Administrator, you will be a valued member of our HR team, contributing to the success of our service.
Main duties of the job
As an HR Advisory Team Administrator, you will be involved in the following:
- Administrative Support: provide admin support to a busy HR team, including scheduling meetings, maintaining HR records and organising files.
- Employee Relations: Handle HR-related enquiries, assisting staff and managers with general HR questions and directing them to the appropriate resources.
- Data Management: Maintain accurate HR data, generate reports, and assist with HR analytics.
- Compliance: Assist in ensuring HR policies and procedures are followed in accordance with Trust and legal requirements.
- Training and Development: Participate in HR training programmes to stay updated on employment legislation and best practice.
To succeed in this role you will need:
- Strong organisational and time management skills with an ability to work flexibly and under pressure
- An ability to manage complex diary arrangements, including resolving conflicting commitments
- Excellent attention to detail
- Proficiency in Microsoft Office applications
- Strong communication and interpersonal skills
- A collaborative and team-oriented mindset
- A commitment to maintaining confidentiality and handling sensitive information with care
- Adaptability and willingness to learn
About us
At Dorset HealthCare we're on a mission to empower people to make the most of their lives through our outstanding, joined-up healthcare services. We're a dynamic, forward looking Trust, running 12 community hospitals, specialist inpatient facilities and a wide range of integrated community and mental health services for a population of almost 800,000 people.
We do things differently here - it's one of the reasons the CQC rated us 'outstanding' in 2019. It's also why 95% of patients across our services say they have a good or very good experience of our services and 89% of staff feel they can really make a difference. Whether you're looking to work with us in one of our bustling market towns, vibrant urban locations, thriving seaside spots, or among the rolling hills of Dorset, there are lots of ways you can make a difference in our communities.
Our 7,000-strong workforce is at the heart of what we do and our success is a testament to our brilliant people. We're all about building a workplace for the future, we believe in equal opportunities and we celebrate diversity. We're an inclusive workplace, where everyone is welcome, everyone can be authentic, and we are all encouraged to be the best version of ourselves.
Working with us you'll be part of a strong team, challenge yourself, build a career, and teach us what we don't know. And you'll be working towards our vision to be better every day through excellence, compassion and expertise in all we do.
Job description
Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact dhc.wideningparticipation@nhs.net
Job description
Job responsibilities
For the main duties and responsibilities for this role please read the attached job description and person specification. When completing your application please ensure your supporting statement reflects the criteria set out in these documents by showing how your experience and skills apply to this post.
As part of our vision to have a skilled, diverse and caring workforce, Dorset HealthCare is working in partnership with The Princes Trust to support people getting into work, as part of this partnership, we are offering an employability service to support individuals between 16-30 years old with application writing, interview skills and other employment support. If you would like or know of anyone who would value this support please do contact dhc.wideningparticipation@nhs.net
Person Specification
BUSINESS TRAVEL
Essential
- Subject to the provisions of the equality act, able to travel using own vehicle on trust business.
EDUCATION, QUALIFICATIONS AND TRAINING
Essential
- Educated to GCSE level 4 English and Maths or equivalent
- Diploma in Business Administration or Certificate in Personnel Practice or equivalent knowledge gained through practical experience.
Desirable
- CIPD professional qualification or part qualified.
JOB SPECIFIC EXPERIENCE
Essential
- Keyboard skill/data inputting skills
- Recent experience of note taking for complex formal meetings ensuring a high degree of accuracy and comprehensiveness.
- Ability and confidence to deal with people effectively and confidentially
- Evidence of effective communication skills - verbal and written
- Evidence of good organisational skills and an ability to work flexibly and under pressure, to multi-task and to influence and negotiate with team over priority of work
- Managing complex diary arrangements, including resolving conflicting commitments
Desirable
- Recent HR admin experience or exposure to working in a Human Resources department or a similar setting.
INFORMATION TECHNOLOGY/RESOURCES
Essential
- Good working knowledge of Microsoft Office Software
- Willingness to develop skills in other Microsoft Office software systems.
Desirable
- Skills and experience in database management.
PERSONAL QUALITIES/ATTRIBUTES
Essential
- Evidence of demonstrating the trust values and behaviours
- Evidence of an ability to work effectively as part of a team
- Ability to maintain confidentiality and handle sensitive information with discretion
- Ability to relate to all levels of the organisation and to successfully liaise with key stakeholders
- Accuracy and attention to detail
- Ability to use initiative and know when this is appropriate and when advice should be sought
- Professionalism and a strong work ethic.
- Adaptability and willingness to learn
- Positive attitude and a customer service mindset.
Person Specification
BUSINESS TRAVEL
Essential
- Subject to the provisions of the equality act, able to travel using own vehicle on trust business.
EDUCATION, QUALIFICATIONS AND TRAINING
Essential
- Educated to GCSE level 4 English and Maths or equivalent
- Diploma in Business Administration or Certificate in Personnel Practice or equivalent knowledge gained through practical experience.
Desirable
- CIPD professional qualification or part qualified.
JOB SPECIFIC EXPERIENCE
Essential
- Keyboard skill/data inputting skills
- Recent experience of note taking for complex formal meetings ensuring a high degree of accuracy and comprehensiveness.
- Ability and confidence to deal with people effectively and confidentially
- Evidence of effective communication skills - verbal and written
- Evidence of good organisational skills and an ability to work flexibly and under pressure, to multi-task and to influence and negotiate with team over priority of work
- Managing complex diary arrangements, including resolving conflicting commitments
Desirable
- Recent HR admin experience or exposure to working in a Human Resources department or a similar setting.
INFORMATION TECHNOLOGY/RESOURCES
Essential
- Good working knowledge of Microsoft Office Software
- Willingness to develop skills in other Microsoft Office software systems.
Desirable
- Skills and experience in database management.
PERSONAL QUALITIES/ATTRIBUTES
Essential
- Evidence of demonstrating the trust values and behaviours
- Evidence of an ability to work effectively as part of a team
- Ability to maintain confidentiality and handle sensitive information with discretion
- Ability to relate to all levels of the organisation and to successfully liaise with key stakeholders
- Accuracy and attention to detail
- Ability to use initiative and know when this is appropriate and when advice should be sought
- Professionalism and a strong work ethic.
- Adaptability and willingness to learn
- Positive attitude and a customer service mindset.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
